Recover from data lock-out or loss due to platform obsolescence or employees leaving
Safely preserve active and legacy data from various sources and types in a centralized search-ready cloud data archive.
Respond rapidly to legal & compliance queries and recover lost data in minutes using on-demand discovery tools.
Meet legal and regulatory requirements on privacy and data protection
Make audits and investigations easier with immutable, encrypted data stores, legal hold capabilities, and deep e-discovery tools
Use integrated case management tools to make breach reviews with experts safe and private.
Supervise business processes, customer service, and incident management
Ensure supervisory compliance and adherence to corporate communication policy with a centralized cloud archive and a fast, flexible multi-level search tool.
Quickly and securely flag, share, and discuss potential corporate policy violations.
- Ensuring business continuity and managing change.
- Compliance and litigation readiness.
- Customer service supervision and continuous improvement.
- Save upto 60% on data management costs.
- Cut unexpected costs, security risks, and compliance violations.
- Cut down time and productivity losses (Agility).
- Retire tech debt.
- Easy risk-free adoption.
- Improved data asset utilization.
- Popular uses
- Supervision
- Mailbox Storage Management
- Investigation Support
- Compliance Management
- Backup, Search and Restore
- Features
- Cloud Email Data Archiving
- Access for 5 users
- 10GB packs of Active store
- 25GB Migration credits per 10GB pack
- Instant On-demand search
- Monthly advance billing
- Annual advance billing
- Popular uses
- All uses of Power +
- Preserve ex-employee data
- Optimizing storage costs
- Preserving notifications
- Long-term data protection
- Features
- Cloud Data Archiving for Emails, Files & SaaS data
- Access for 5 users
- 10GB packs of Tiered store
- 25GB Migration credits per 10GB pack
- Multiple step search
- Monthly advance billing
- Annual advance billing
- Popular uses
- All uses of Power, Durability delivered with the flexibility of a pure consumption billing model.
- Features
- Cloud Data Archiving for Emails, Files & SaaS data.
- Access as needed.
- Tiered storage as needed
- Migration as needed
- Multiple step search
- Monthly in arrears billing for actual usage
- Annual advance billing for estimates
- Low cost and easy start, but lacks adequate protection.
- Poor traceability and lack of elasticity.
- Low cost and good performance, but lacks security, privacy, and traceability.
- Good control, but performance degrades, management load rises, and agility suffers.
- High performance and security, but lacks flexibility and cost optimisation.
- High performance, agility, control, bullet-proof security, and cost optimisation.
Securing business critical data
Compliance readiness
Rapid information search for litigations
Data visibility
Enabling easy technology transition
Saving subscription costs
Faster data access
Audit readiness
Visibility on customer communications
Reducing compliance costs
Data Advantage for Every Enterprise
Watch how Vaultastic delivers the data advantage for every enterprise
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"Good Product with Easy interface."- EVP and CTO in the Finance Industry
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"Very promising and visionary futuristic product"- GM in the Healthcare Industry
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"Compliance with Industry Regulations (FDA) on Security. Flexible, Pay-Per-Use(PPU) plans"- VP Group CIO in the Healthcare Industry
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"Overall cost reduction. Deep searches possible for easy and fast recovery of data. Strong security framework."- AVP in the Finance Industry
- Vaultastic for Office 365
- Vaultastic for GSuite
- Legacy archive data management
- 1. Do we need to deploy any software or database on the Microsoft 365 setup to enable archiving of email data?
No, you would use the Microsoft 365 journaling capability to send a copy of every mail sent and received by selected users to Vaultastic.
Was this answer helpful ? Yes / NoViewed 3203 Times - 2. Will the email data be archived across cloud providers with Microsoft 365 on Azure and Vaultastic on AWS?
Yes. Configuring Vaultastic for mail domains hosted on Cloud email services such as Microsoft 365 or Google Workspace ensures that a physical copy of every mail sent and received is available on the AWS cloud.
This multi-cloud strategy reduces your risk of vendor lock-in as you control your most critical data in an independent infrastructure.
Read More: I already use Microsoft 365 on the cloud. Do I still need a separate archiving solution?
Was this answer helpful ? Yes / NoViewed 2958 Times - 3. If I back up my files from OneDrive to an external hard drive, what are the pros and cons?
If you are doing this to keep a copy of all your files on OneDrive, consider a safer, more secure, and scalable option like Vaultastic.
A OneDrive backup to an external hard drive increases data loss, corruption, and tampering risks, rendering the whole solution very risky.
Vaultastic’s cloud-based data archiving solution provides an excellent alternative to back up OneDrive files and reduces risks related to accidental or intentional erasures.
Vaultastic complies with industry regulatory norms and provides exceptionally durable storage to put you at ease.
Learn more here.
Was this answer helpful ? Yes / NoViewed 690 Times - 4. How do I back up OneDrive data?
The best way to back up OneDrive is via a periodic sync of the files generated, stored, and modified. Vaultastic can sync files from OneDrive using a complete sync for the first time and then an incremental sync regularly to capture the changes.
Learn more here.
Was this answer helpful ? Yes / NoViewed 700 Times - 5. I am currently using Microsoft 365 with sufficient storage. Do I still need a separate data archive?
Having adequate storage in the active user mailbox or OneDrive may not protect your critical data against accidental or intentional erasure, theft, or corruption.
In addition, Microsoft 365 includes archiving capabilities, such as legal hold and retaining deleted items for some time.
However, it may not provide the level of granularity, searchability, and compliance capabilities that a dedicated data archive solution would offer.
If your organization has specific regulatory or legal requirements for data retention and archiving, or if you need advanced search and discovery capabilities for historical data across user vaults, it may be beneficial to use a separate data archive solution in addition to Microsoft 365. Learn more here
Was this answer helpful ? Yes / NoViewed 736 Times - 6. How do I access, search, and extract my archived email data on Vaultastic?
Vaultastic offers role-based access to your archived data.
Depending on your use case, you can enable individual user access, department-level access, or complete auditor-level access.
The Vaultastic app is a cloud web application accessed anywhere using a browser.
Was this answer helpful ? Yes / NoViewed 1126 Times - 7. Can I archive the emails of selected users only?
Yes. You can archive emails only for a selected set of users using the journaling configurations on Microsft 365.
Was this answer helpful ? Yes / NoViewed 1010 Times - 8. Can I migrate my legacy email data in PST formats?
Yes. You can add vaults (corresponding to mailboxes on your MS 365 environment) and import your PST files into these vaults. The email data, once imported, is now available in a search-ready form.
Was this answer helpful ? Yes / NoViewed 1014 Times - 9. What is the process for archiving files from OneDrive for Business?
Archiving files from OneDrive for Business involves creating a backup copy of the files to separate independent storage on another cloud.
Vaultastic does this by allowing you to define the files you should archive from the user’s drive based on the date and time and other relevant attributes of the files.
Using the same tools, you can also take regular incremental backups of the files changed between the two backups.
Was this answer helpful ? Yes / NoViewed 730 Times - 10. How often should I archive files from OneDrive for Business?
The frequency of archiving files from OneDrive for Business will depend on your organization's specific needs and regulations.
Since the files on OneDrive for Business carry business-critical data generated by users, we recommend a frequent schedule of incremental backups after the entire initial backup.
A daily backup works best.
Was this answer helpful ? Yes / NoViewed 710 Times - 11. Can I restore files that Vaultastic has archived from OneDrive for Business?
Yes, you can restore files you have archived from OneDrive for Business. Vaultastic provides a search tool to locate the required files from the backup and then extraction tools to export the selected files.
Was this answer helpful ? Yes / NoViewed 726 Times - 12. Using Vaultastic, can I archive only specific files or folders from OneDrive for Business?
You can archive file data from user accounts and particular folders from OneDrive for Business. While specifying the job, you can also set the modified or created time. Learn more here.
Was this answer helpful ? Yes / NoViewed 720 Times - 13. Are there any limits to the number or size of files that Vaultastic can archive from OneDrive for Business?
Vaultastic has no such limitations.
Was this answer helpful ? Yes / NoViewed 746 Times - 14. What is an effective way to ensure a OneDrive backup of all files?
To ensure a complete OneDrive backup of all files, we recommend using Vaultastic:
- Take a complete OneDrive backup of all the files for all the users.
- Now, incrementally backup OneDrive files daily to ensure complete capture of all changes and additions on that day.
Using this simple strategy, you can archive or backup OneDrive for business data to ensure complete redundancy for your critical information.
Was this answer helpful ? Yes / NoViewed 734 Times - 15. Since OneDrive is on the cloud, how does another cloud backup for OneDrive help?
Even though OneDrive is on the cloud, it is not safe from the tampering of files or accidental and intentional file erasures.
Also, when an employee leaves your organization, how will you preserve the corporate data generated, stored, and used by the employee via OneDrive?
In a regulated industry, you must have an independent backup of all data in separate storage that is safe, secure, and durable.
Hence, regularly backing up all your business-critical data on OneDrive to different cloud storage is advised.
Was this answer helpful ? Yes / NoViewed 724 Times - 16. Is Vaultastic a secure file archiving solution to backup OneDrive files?
Vaultastic’s robust data protection platform can deliver secure OneDrive file archiving to achieve multi-layered and durable OneDrive file protection.
Vaultastic offers complete and incremental backup of files on OneDrive using automated tools and an operational cloud infrastructure separate from Microsoft.
Amongst file archiving solutions to backup OneDrive files, Vaultastic excels in speed, ease, and cost optimization of storage.
Was this answer helpful ? Yes / NoViewed 726 Times - 17. What is the relationship between OneDrive backup and compliance?
To adhere to the regulatory guidelines for data security, you must ensure a physically separate, secure, and durable copy of all your critical data.
A robust backup and recovery strategy for OneDrive focuses on archiving the files on OneDrive to independent cloud storage.
Thus a powerful OneDrive backup and compliance are inextricably linked.
Was this answer helpful ? Yes / NoViewed 680 Times - 18. What is the best way to backup OneDrive?
While the traditional popular method is to backup OneDrive files to an external hard drive or backup OneDrive to a local drive, these may not be the safest and most secure ways to manage a OneDrive backup.
A cloud backup for OneDrive, like the one offered by Vaulastic, will ensure that you securely and durably preserve your business-critical file data from OneDrive in an independent store.
Was this answer helpful ? Yes / NoViewed 728 Times - 19. My regulator wants me to provide a OneDrive backup and disaster recovery plan. How do I achieve this quickly?
We propose using Vaultastic as an add-on to OneDrive for business. This simple integration will help you with regular OneDrive backups and ensure you preserve your valuable data on the Vaultastic cloud with 11 9’s durability backed by an in-built disaster recovery site.
Vaultastic is a simple but robust tool supporting the backup and recovery for OneDrive. A single pane of glass administration eases the management of your OneDrive backup and retention strategy.
Was this answer helpful ? Yes / NoViewed 728 Times
- 1. What is the best way to archive files from Google Drive and OneDrive for business?
Google Drive and Microsoft OneDrive are essential for companies as they store crucial data generated by users. Archiving and backing up this data is vital to ensure its safekeeping and accessibility.
Vaultastic Open Store is the best way to archive files from Google Drive and archive OneDrive for business files. It supports full and incremental syncs of files and offers tools for searching and selectively retrieving files from archives.
Data stored in Vaultastic is protected with multiple layers of security, ensuring its high durability and easy accessibility.
Vaultastic follows strict regulatory guidelines, improving your compliance and legal posture concerning data retention and access.
Was this answer helpful ? Yes / NoViewed 648 Times - 2. How to archive files in Google drive?
The best way to archive files in Google Drive is via a periodic, regular sync of the files generated, stored, and modified. Vaultastic can sync Google Drive archive files using a complete sync for the first time and then an incremental sync regularly to capture the changes.
Learn more here.
Was this answer helpful ? Yes / NoViewed 698 Times - 3. Is it a good idea to transfer files from google drive to external hard drive as a backup?
If you are doing this to keep a copy of all your files on Google Drive, consider a more secure and durable option like Vaultastic.
Backing up google drive to an external hard drive increases data loss, corruption, fragmentation, and tampering risks, making the solution very risky.
Vaultastic’s cloud-based data archiving solution provides an excellent alternative to back up OneDrive files and reduces risks related to accidental or intentional erasures.
Vaultastic complies with industry regulatory norms and provides exceptionally durable storage to put you at ease.
Learn more here.
Was this answer helpful ? Yes / NoViewed 702 Times - 4. How do I access, search, and extract my archived email data on Vaultastic?
Vaultastic offers role-based access to your archived data.
Depending on your use case, you can enable individual user access, department-level access, or complete auditor-level access.
The Vaultastic app is a cloud web application accessed anywhere using a browser.
Was this answer helpful ? Yes / NoViewed 1126 Times - 5. Do we need to deploy any software or database on the GSuite setup?
No, G Suite administrators would need to configure mail Journaling rules to send copies of incoming and outgoing mail of the selected or all users to Vaultastic.
Was this answer helpful ? Yes / NoViewed 3215 Times - 6. Is there any plugin or extension to G Suite for Work?
No, the Vaultastic application is independent of the G Suite interfaces. Depending on the rights assigned by the Vaultastic administrators, end users can access their Vaultastic Vaults through a simple and secure web interface.
Was this answer helpful ? Yes / NoViewed 3040 Times - 7. Does Vaultastic maintain the data classification of G Suite for Work?
To keep the end-user interface simple, all emails are archived in a central repository and accessible to the user via an ediscovery UI. The user can leverage "saved searches" in the ediscovery interface to create any number of virtual folders accessible on a single click
Vaultastic has no knowledge of the folder structure or organization of emails on the primary mailbox.
Was this answer helpful ? Yes / NoViewed 3224 Times - 8. How does separate email archiving for Google Workspace work?
Separate email archiving for Google Workspace works by configuring journaling on Google Workspace to divert a copy of every inbound and outbound email to a separate cloud archive like Vaultastic. On Vaultastic, the emails are stored in a central repository in a search-ready form, making it easy for organizations to retrieve and review emails as needed.
A separate email archive independent of the Google Workspace infrastructure can be crucial for meeting regulatory and operational requirements. This independent cloud-based archive provides an added layer of protection and agility for the organization.
Was this answer helpful ? Yes / NoViewed 642 Times - 9. How does archiving work in Gmail?
You can archive your emails and important files from Google Drive to a separate infrastructure like Vaultastic for added redundancy and flexibility in Google Workspace.
Use journaling on Google Workspace to automatically back up a copy of all emails in real time and periodically sync files from your Google Drive accounts to Vaultastic.
Was this answer helpful ? Yes / NoViewed 646 Times - 10. Can Vaultastic perform a g suite ediscovery across emails and files of user accounts?
Yes, emails and files are archived in a central repository in Vaultastic. Tools for the ediscovery of emails, searching for files, and extraction help granularly locate emails and files from across vaults and user accounts and extract them to portable formats.
Was this answer helpful ? Yes / NoViewed 650 Times - 11. Does Vaultastic as a backup solution for g suite protect emails and the files on GDrive?
Vaultastic is an elastic GSuite backup solution that can protect your business-critical emails and the files on your Google Drive accounts in a central, unified repository that enables long-term data retention.
Was this answer helpful ? Yes / NoViewed 638 Times - 12. What is the best way to archive an old user in GSuite?
Leaving mailboxes and drive accounts of ex-employees disabled on the Primary mail/workplace productivity solution like Google Workspace/G Suite is a standard method but an unnecessary cost.
The best way to protect the data assets of former employees is to archive their emails and files from their mailboxes, and Google Drive accounts to an independent cloud archive like Vaultastic.
The redundancy and centralization assure control and security for your data.
Learn more: Protecting Corporate Data that was in control of Former employees
Was this answer helpful ? Yes / NoViewed 652 Times - 13. Is Vaultastic an alternative to using google vault for former employee data retention?
Yes, and it's a fantastic alternative to using google for employee data retention.
Instead of saving former employee emails and files from their google drive accounts to a Google Vault charged as archive user licenses, you can save up to 60% or more by protecting this data on Vaultastic.
Besides the massive cost savings, Vaultastic helps you stay compliant with regulations that require you to protect data in independent stores.
Our customers find it easy to perform ediscovery across the vaults and stores of former employees from a single console driving up productivity.
Learn more: Protecting Corporate Data that was in control of Former employees
Was this answer helpful ? Yes / NoViewed 700 Times - 14. How is Vaultastic a better option for protecting the data assets of former employees v/s using the google workspace archive user license?
A google workspace archive license allows you to park ex-employee data in a Google Vault specifically meant for this.
However, the google workspace archive user license cost can be expensive compared to Vaultastic, which optimizes long-term data retention costs to deliver upward of 60% savings.
Besides cost savings, you benefit from the additional redundancy of having your data in an infrastructure separate from Google Workspace. Also, you improve your compliance postures with an independent archive since that is what regulators expect.
Our customers find it easy to perform ediscovery across the vaults and stores of former employees from a single console driving up productivity.
Learn more: Protecting Corporate Data that was in control of Former employees.
Was this answer helpful ? Yes / NoViewed 654 Times - 15. Can I use Vaultastic for g suite email archiving?
Yes absolutely.
Vaultastic is a robust email archiving solution for GSuite that protects your critical email data in a perpetual archive in a separate cloud.
Amongst the google email archive solutions, Vaultastic ranks high since it delivers massive cost optimization even as your storage grows, stores your data with high durability and security, and provides flexible tools for discovery and extraction.
A centralized g suite email archive helps faster discovery across user mailboxes/vaults, thus improving response times to data requests.
Was this answer helpful ? Yes / NoViewed 632 Times - 16. Is Vaultastic amongst the best email archiving solutions for G Suite, and why?
Vaultastic is the best email archiving solution for G Suite because it delivers complete data life cycle support.
Vaultastic can archive live email data from your Google Workspace users and centrally protect fragmented legacy data.
As the use and age of data change, Vaultastic provides tools and options to protect and manage the data across its lifecycle.
Was this answer helpful ? Yes / NoViewed 656 Times - 17. How to archive google mail in Vaultastic?
If you use the paid version of Google Workspace, you can enable journaling for select or all users so that a copy of all their emails is sent to Vaultastic in real time.
As the live emails get archived to Vaultastic, you can search and recover any email(s) using the ediscovery tool.
Was this answer helpful ? Yes / NoViewed 652 Times - 18. What is Google Vault used for? Is Vaultastic a Google vault alternative?
Google Vault is a cloud-based archiving and e-discovery solution for G Suite customers. It allows businesses to retain, search, and export data from G Suite services like Gmail, Google Drive, and Google Chat. It is primarily used for e-discovery, legal compliance, and data retention.
Vaultastic is a cloud-based data archiving solution that is a fantastic Google Vault alternative. Data Redundancy, easier ediscovery across user accounts, and up to 60% cost optimization are some of the reasons customers choose Vaultastic to archive google workspace data.
While Vaultastic provides similar data archiving functionality as Google Vault, it is not limited to G Suite users. It can work with various email platforms such as Office 365, Zimbra, and others. Vaultastic also provides additional features like email backup, tamper-proof archiving, and advanced search options.
Was this answer helpful ? Yes / NoViewed 654 Times - 19. How does Vaultastic work as a google apps archive or a Google docs archive?
Vaultastic is a cloud-based data archiving solution allowing businesses to securely archive their email, files, and other digital communication data. It provides archiving solutions for various platforms, including Google Apps and Google Docs.
When Vaultastic is used as a Google Apps or a Google Docs Archive, it integrates with your organization's Google Workspace account and automatically archives all inbound and outbound emails in real time. It uses the Google Journaling capability to capture email data, ensuring nothing is missed. In addition, Vaultastic can all documents, spreadsheets, and other files created or modified in Google Docs from your Google Drive to securely protect them.
The archived data is then stored securely in the cloud and is easily searchable and retrievable using the web-based Vaultastic console.
Vaultastic also provides e-discovery, legal hold, and advanced search capabilities to help organizations comply with regulations and legal requirements. It provides a full-text search of all archived data and advanced search filters to locate specific emails or documents quickly.
Overall, Vaultastic provides a comprehensive and secure email and document archiving solution for businesses that use Google Apps and Google Docs.
Was this answer helpful ? Yes / NoViewed 644 Times - 20. How do I backup Gmail emails of all my users?
If you use the paid version of Google Workspace, you can enable journaling for select or all users so that a copy of all their emails is sent to Vaultastic in real time.
As the live emails get archived to Vaultastic, you can search and recover any email(s) using the ediscovery tool.
Was this answer helpful ? Yes / NoViewed 678 Times - 21. Is it safe to backup google drive to external hard drive?
While the traditional popular method is to backup Google Drive files to an external hard drive or backup Google Drive to local drive, these may not be the safest and most secure ways to manage a Google Drive backup.
A cloud backup for Google Drive, like the one offered by Vaulastic, will ensure that you securely and durably preserve your business-critical file data from Google Drive in an independent store.
Was this answer helpful ? Yes / NoViewed 636 Times - 22. How to backup your google account?
People often ask, “how to backup my data from google account?”
Emails and Files carry a bulk of your business-critical unstructured data. Ensuring a backup of this data is a great way to backup your google account.
Vaultastic can help you with an independent data archive for all your emails and files from Google drive.
The backup is automatic, safe, and secure. You are now free from the risk of data deletion and tampering.
Was this answer helpful ? Yes / NoViewed 652 Times - 23. How to backup your google drive data/documents?
- 24. How to backup my google drive files?
Vaultastic is an independent cloud-based solution answering this popular question of how to back up my google drive.
Take complete backups of selected Google Drive accounts and follow this with regular incremental backups to ensure you never lose a file.
Are you still wondering how do I back up my google drive? Learn more about Vaultastic’s file archiving capabilities here.
Was this answer helpful ? Yes / NoViewed 630 Times - 25. Is there a safer alternative to back up google drive to hard drive?
While the traditional popular method is to backup Google Drive files to hard drive or take a backup from Google Drive to pc, these may not be the safest and most secure ways to manage a Google Drive backup.
A cloud backup for Google Drive, like the one offered by Vaulastic, will ensure that you securely and durably preserve your business-critical file data from Google Drive in an independent store.
Was this answer helpful ? Yes / NoViewed 668 Times - 26. Should I backup my google drive? How to backup google drive locally?
A popular question - should you backup google drive?
Another one - Is google drive backed up?
While Google Drive may be inherently reliable, your files are prone to tampering and accidental or intentional erasures by your users, putting your organization at grave risk of data loss.
To ensure business continuity, it’s a good practice to ensure your google drive is backed up regularly to an independent cloud store in immutable secured storage.
While backup google drive locally is a popular option, we recommend not doing this.
On-premise backups have their risks and costs, as explained here.
Instead, try Vaultastic, a cloud-based elastic archive that can ingest your google drive data completely and incrementally to ensure secure data protection for your critical files.
Learn more here.
Was this answer helpful ? Yes / NoViewed 678 Times - 27. Can I back up my google drive to Vaultastic?
Yes absolutely. To protect against accident or malicious deletion, you must backup your entire google drive data to an independent, secure archive.
Learn more here.
Was this answer helpful ? Yes / NoViewed 612 Times - 28. Do we need to deploy any software or database on the Google Workspace setup to enable archiving of email data?
No, you would use the Google workspace journaling capability to send a copy of every mail sent and received by selected users to Vaultastic.
Was this answer helpful ? Yes / NoViewed 980 Times - 29. With Google Workspace on GCP and Vaultastic on AWS, will the email data be archived across cloud providers?
Yes. Configuring Vaultastic for mail domains hosted on Cloud email services such as Google Workspace (G Suite) ensures that a physical copy of every mail sent and received is available on the AWS cloud.
This multi-cloud strategy reduces your risk of vendor lock-in as you control your most critical data in an independent infrastructure.
Was this answer helpful ? Yes / NoViewed 998 Times - 30. Can I archive emails of only selected users from my Google Workspace account?
Yes. You can archive emails only for a selected set of users using the journaling configurations on Google Workspace (G Suite).
Was this answer helpful ? Yes / NoViewed 984 Times - 31. Can I migrate my legacy email data in PST formats?
Yes. You can add vaults (corresponding to mailboxes on your Google Workspace environment) and import your PST files into these vaults. The email data, once imported, is now available in a search-ready form.
Was this answer helpful ? Yes / NoViewed 996 Times
- 1. What is data archiving for ex-employees, and why is it important?
Protecting corporate data, which was in the control of ex-employees, refers to storing and preserving electronic data (emails and files) associated with former employees for legal, regulatory, and business reasons.
Long-term corporate data retention is vital to help the organization reduce data-related risks and support business operations such as role transition, knowledge discovery, and legal & compliance readiness.
Was this answer helpful ? Yes / NoViewed 766 Times - 2. What are the best practices for former staff data archiving?
A proactive approach to data retention of corporate data assets in control of former employees will serve you well and ensure you are ready for any audit, investigation, or litigation.
We propose the following as best practices:
- Adopt a cloud SaaS solution to benefit from its scalability, security, and reliability.
- Choose a solution with rich features to help you manage corporate data automatically and centrally. While features to make ediscovery and extraction easy are critical, tools for automating policies and governance are as important.
- Archive data from day zero means that ensure a copy of all data created/generated by the employees is automatically archived in an independent central repository right from employee onboarding. Collecting data later may be futile since it may not capture 100% of it.
- Import any legacy data lying around in files on your local storage mediums. This will ensure that your legacy data in the control of former employees are safe, tamper-resistant, and durable.
- Deploy role-based access controls to allow IT, staff, selective employees, and auditors access to the company data.
- Configure policies to retain and govern data automatically to drive productivity.
Give Vaultastic a try. It's well-proven for this use case.
Was this answer helpful ? Yes / NoViewed 768 Times - 3. How do I ensure data security when archiving information for ex-employees?
We propose protecting your corporate data on a secure cloud data archive, which secures your data along multiple layers to offer a bulletproof defense against cyber attacks. These security controls include data encryption at rest and in transit, role-based access control, data residency, dual authentication, and more.
Choose a solution that aligns with industry cyber security regulations with a very high data durability to deliver total peace of mind.
Learn more about The Vaultastic Assurance for your data.
Was this answer helpful ? Yes / NoViewed 764 Times - 4. What are the technical considerations for protecting corporate data used by former employees?
If you are adopting a SaaS data management solution (recommended) like Vaultastic, there isn't much to worry about. You’ll be receiving a fully managed, guaranteed service with no hardware expected at your end. You would need to collate the legacy company employee data and migrate it to the scalable, cloud SaaS service like Vaultastic. And you need to initiate the automatic capture of all employee data.
However, if you choose to deploy an on-premise or hosted solution for corporate data retention, you would need to design for scale, security, and reliability. A challenging task for any team. Learn more about the differences between cloud and on-premise archiving solutions.
Was this answer helpful ? Yes / NoViewed 744 Times - 5. What are the benefits of data archiving for terminated staff?
Protecting corporate data used by ex-employees in a solution like Vaultastic offers a number of benefits for an organization, including:
Compliance:
Centralized data archiving helps organizations comply with legal and regulatory requirements around data retention by preserving electronic data associated with terminated employees for a specific period.
Legal discovery:
Archived data can be used as evidence in legal proceedings, providing an organization with a valuable resource in disputes or lawsuits.
Business continuity:
Robust data archiving helps organizations maintain business continuity by preserving important information that may be needed in the future.
Data security:
Vaultastic protects archived data in a secure and tamper-proof manner, protecting sensitive information from unauthorized access or breaches.
Cost-effective:
Vaultastic’s cloud data archiving solution optimizes costs along multiple dimensions and allows organizations to store large amounts of data without cost overruns as data grows.
Ease of retrieval:
Vaultastic delivers on-demand data and cloud features to ease the discovery and granular data extraction for future reference and use.
Was this answer helpful ? Yes / NoViewed 764 Times - 6. How do I ensure compliance with data retention laws for ex-employees? Are there any specific regulations on data archiving for certain industries?
Combined, the regulators and the data protection laws have certain expectations from organizations regarding protecting corporate data accessed by former employees.
These include long-term data retention, data security, data residency, ease of data access, discovery and extraction (to support audits), selective data deletion, and more.
Learn more about cloud data retention solutions that adhere to local data protection laws and industry regulations. You can also browse this article on worldwide data protection laws and privacy regulations.
Was this answer helpful ? Yes / NoViewed 772 Times - 7. What are the legal considerations for archiving data for ex-employees?
You may want to retain corporate data used by former employees to support future litigations with evidence. Corporate data retention can boost litigation readiness, improve compliance postures and reduce organizational risks substantially. Learn more about how Vaultastic can improve legal and compliance readiness.
Was this answer helpful ? Yes / NoViewed 776 Times - 8. How long should we keep data for ex-employees?
This will depend on your data retention policies. But we have seen that regulators and laws expect anything upward of seven-year retention and, in case of ongoing litigations, until the litigation ends.
Was this answer helpful ? Yes / NoViewed 762 Times - 9. What all data sources and formats do you support for import?
Vaultastic integrates the Legacyflo automatic migration tool from Mithi to enable migration from a wide variety of data sources and data formats. To name a few, you can import data from
- Active mailboxes on your mailing solution.
- Cloud storage buckets carrying data files
- PST file formats
- EML file formats
- MBOX file format
Learn more here.
Was this answer helpful ? Yes / NoViewed 1066 Times - 10. I am already using Vaultastic. Can I still import data?
Sure you can. Use the integrated Legacyflo tool to import your data into the Vaultastic Active or Open Store per your requirement. The legacy data you import will add to the already existing data and be available via ediscovery or the Open Store access tool.
Was this answer helpful ? Yes / NoViewed 1102 Times - 11. I have my legacy archive data spread across inactive mailboxes, PST files, and EML files. How can you help me import all this into my central archive on Vaultastic?
No cause for worry here. Vaultastic will pull data from all these sources into your common repository. Even though the sources are different and the formats are different, Vaultastic will store them in a standard portable form in the cloud to facilitate easy search and retrieval.
Was this answer helpful ? Yes / NoViewed 1098 Times - 12. How long will my legacy archive data management take?
From the time you start the import for your legacy data, the time taken for the data to be visible in your console depends on the following:
- The volume of data
- The current workload of the import tool dedicated to Legacy Archive Data Management
The legacy archive data management team may need additional time to investigate data-related issues before completing the process.
Was this answer helpful ? Yes / NoViewed 1096 Times - 13. I have more than 100 TB of data, and it’s not feasible to transfer this over the wire. What options do I have for importing this into the Vaultastic archive?
Again no worries here. Vaultastic engineers envisaged this scenario and have made provisions to support the physical movement of large volumes of data from your environment to the AWS cloud. Your Vaultastic team assigned to help you with legacy archive data management will brief you on the procedure for this.
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