Modernise your Data Management Strategy with On-demand Data Lifecycle Management Services

Cut disruptions, risks, costs. Improve security, visibility, agility for your business critical data with Vaultastic

What Vaultastic can do for you?

Missing, lost or stolen data can result in unexpected costs, losses and disruptions
to your business

Get the data advantage to support business continuity, compliance, and manage change

Protect high-volume current and ex-employee data at optimized costs

Protect high-volume current and ex-employee data at optimized costs

Safely preserve active and legacy data from various sources and types in a centralized search-ready cloud data archive.

Respond rapidly to legal & compliance queries and recover lost data in minutes using on-demand discovery tools.

Enhance your legal and compliance readiness

Enhance your legal and compliance readiness

Make audits and investigations easier with immutable, encrypted data stores, legal hold capabilities, and deep e-discovery tools

Use integrated case management tools to make breach reviews with experts safe and private.

Gain control with supervision and oversight

Gain control with supervision and oversight

Ensure supervisory compliance and adherence to corporate communication policy with a centralized cloud archive and a fast, flexible multi-level search tool.

Quickly and securely flag, share and discuss potential corporate policy violations.

Why do you need Vaultastic?

Changes at the workplace, in technology, digitalization needs, security and regulatory scenarios trigger data management needs

Growing Digitisation & Technology Change Rising Data Related Costs, Complexity & Risks Growing volume of Data needing protection and management New Security Risks & Regulatory Changes Continuous threats of cyber attacks from ransomware, malware and hackers Unexpected Costs & Loss of reputation from non-compliance Rising Cost of protecting & managing growing Data Volume Team & Workplace changes Productivity Loss form accidental or intentional deletion Risk of losing data in control of former employees long-term Risks of tampering, loss and theft of data stored on-premise and on devices
What’s in it for you?

On-demand, elastic & agile data management at highly optimised costs

  • Ensure business continuity & managing change.
  • Compliance & litigation readiness.
  • Customer service supervision & continuous improvement.
  • Save upto 60% on data management costs.
  • Cut unexpected costs, security risks and compliance violations.
  • Cut down time and productivity losses (Agility).
  • Retire tech debt.
  • Easy - risk free adoption.
  • Improved data asset utilization.
How much does it cost?

Gain freedom for disruption with as little as ₹33 per gb of store

Power

Optimized for speed. For SMEs needing on-demand access to growing email data volumes.
/GB/Month. Sold in 10GB packs(*)
/GB/Year. Sold in 10GB packs(*)

  • Popular uses
  • Supervision
  • Mailbox Storage Management
  • Investigation Support
  • Compliance Management
  • Backup, Search and Restore
  • Features
  • Cloud Email Data Archiving
  • Access for 5 users
  • 10GB packs of Active store
  • 25GB Migration credits per 10GB pack
  • Instant On-demand search
  • Monthly advance billing
  • Annual advance billing
More Details

Durability

Optimized for cost. For scaling enterprises needing infrequent access to large volumes of data.
/GB/Month. Sold in 10GB packs(*)
/GB/Year. Sold in 10GB packs(*)

  • Popular uses
  • All uses of Power +
  • Preserve ex-employee data
  • Optimizing storage costs
  • Preserving notifications
  • Long-term data protection
  • Features
  • Cloud Data Archiving for Emails, Files & SaaS data
  • Access for 5 users
  • 10GB packs of Tiered store
  • 25GB Migration credits per 10GB pack
  • Multiple step search
  • Monthly advance billing
  • Annual advance billing
More Details

Flexibility

For customized data management needs.
Pay Per Use
Granular billing

  • Popular uses
  • All uses of Power, Durability delivered with the flexibility of a pure consumption billing model.
  • Features
  • Cloud Data Archiving for Emails, Files & SaaS data.
  • Access as needed.
  • Tiered storage as needed
  • Migration as needed
  • Multiple step search
  • Monthly in arrears billing for actual usage
  • Annual advance billing for estimates
More Details
(*) Taxes extra as applicable.
How is Vaultastic better?

Vaultastic provides greater agility, control and cost optimisation

As compared to other methods of backing up, archiving data and managing data.

Device back-up & entry level SaaS
  • Low cost & easy start, but lacks adequate protection.
  • Poor traceability and lack of elasticity.
Public and free to use apps
  • Low cost and good performance, but lacks security, privacy, and traceability.
Private in-premise back-up & archival
  • Lost and good control but degrading performance, rising management load, and poor agility.
Back-up & archival on cloud store
  • High performance and security, but lacks flexibility & cost optimisation.
Vaultastic
  • High performance, agility, control, and cost optimisation.
Why Vaultastic?

High impact data management
use cases across businesses

From saving costs to improving compliance & customer service to
technology modernisation

Securing business critical data

Compliance readiness

Rapid information search for litigations

Data visibility

Enabling easy technology transition

Saving subscription costs

Faster data access

Audit readiness

Visibility on customer communications

Reducing compliance costs

Who else has benefited form it?

Leading enterprises trust Vaultastic for their critical information management needs

How does vaultastic work?

Vaultastic provides Cross Platform archival and data life cycle management

Cross Platform Aggregation
Vaultastic provides Cross Platform archival and data life cycle management
  • Legacy Data Migration
  • Live Data Archival
  • Active Data Management
  • Role based access and Supervisory Oversight and Control
  • E-discovery & supervisory access
  • Rule & UseCase Based Retention
  • Rule Based Automated Storage Management
What Vaultastic works with

Vaultastic works with other tools for data operations & collaboration to improve data agility

Data Migration- Legacyflo - Data operations made easy, handsfree, reliable APIs, & Connectors for Cross Platform Data Aggregation & Extraction Vaultastic Agile Data protection and information archival Team Collaboration Ideolve Collaborate effectively in handling exceptions & escalations Data Migration- Legacyflo - Data operations made easy, handsfree, reliable APIs, & Connectors for Cross Platform Data Aggregation & Extraction Vaultastic Agile Data protection and information archival Team Collaboration Ideolve Collaborate effectively in handling exceptions & escalations

Watch how Vaultastic delivers the data advantage for
every enterprise

Tools to unlock the full potential of your enterprise data.

Watch video
Vaultastic: Data Advantage for every Enterprise

We Love making things better for you

Vaultastic is designed to reduce data-related risks, improve compliance readiness, and increase data asset utilisation, while optimising storage costs.
60%+ saving on Data Protection and Management Costs
Upto 2.5X ROI just in terms of saved costs
Upto 90% reduction in turn-around times on data requests over other methods
30% Lower TCO with Near Zero Maintenance & management
99.9999% Availability & Durability
Near Zero Maintenance
Disclaimer: The GARTNER PEER INSIGHTS CUSTOMERS’ CHOICE badge is a trademark and service mark of Gartner, Inc., and/or its affiliates, and is used herein with permission. All rights reserved. Gartner Peer Insights Customers’ Choice constitutes the subjective opinions of individual end-user reviews, ratings, and data applied against a documented methodology; they neither represent the views of nor constitute an endorsement by, Gartner or its affiliates.
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We'd be keen to understand your Data Archiving & Management Challenges & work out how Vaultastic could be useful.

How Can We Help You With your Data Protection and Management needs?

All your queries about cross-platform information archival archiving and data lifecycle management with Vaultastic answered here

  • End User Access
  • Security
  • Email Archiving service
  • Cloud Data Retention
  • Pricing
Expand All | Collapse All
  • 1. What capabilities are available to a user of the Vaultastic application?
     

    A user who has been given access to the Vaultastic Application can

    a. Login to the Vaultastic application

    b. Using ediscovery search for email in his own Vault.

    c. If the admin has expanded the scope of ediscovery for this user, then the user can search for emails in the Vaults of other users.

    d. The user can download a summary of the search results, export the emails from the search results and/or initiate a collaboration thread on the search results by exporting the results into Ideolve. Learn more about getting the most from search results

    e. If the admin has allowed the user to reply, forward to email from the Vaultastic application, the user can do so for each email.

    f. The user can view, print, and download each email from the search results.

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  • 2. What happens if a user deletes email from the primary mail account? Will the email also be deleted from the Vault?
     

    Vaultastic stores a separate physical copy of the email in a separate operational infrastructure on the cloud. Any action on the mailboxes of the primary mail solution will have no impact on the email archived into the Vaults.

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  • 3. Will a user be able to see all his personal folders in the Vault?
     

    The Vault for a user in Vaultastic has no knowledge of the structure of the user's mailbox on the primary mail solution. It simply has a copy of all emails sent and received by the user.

    The user can however leverage the "Saved search" capability of Ediscovery in the Vaultastic Application to create any number of virtual folders accessible via a single click.

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  • 1. How safe, private is my data on Vaultastic?
     

    Vaultastic protects your data at multiple layers and adheres to the cybersecurity guidelines of several Industry regulatory bodies. You can learn more about the security framework of Mithi's cloud platform here.

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  • 2. Is Vaultastic enabled to detect Spam email?
     

    Vaultastic is not equipped with an anti-spam engine. It's configured to archive all emails which are received.

    Malware detection and control is an upstream job and is left to the primary mail solution.

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  • 3. I need to download about 2 TB of email data from the Vaultastic archive store, is there a way to do this easily?
     

    It is easy to download email data from Vaultastic. You can learn more about Retrieving data in bulk from Vaultastic.

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  • 1. How do I restore a few email or the entire mailbox of a user from Vaultastic?
     

    As an admin/user of Vaultastic, you can export mail from your Vaultastic account and restore it into your live mailbox.
    Please refer to this document for the Steps to export email from Vaultastic

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  • 2. Where is my archived email data stored?
     

    The deployment of your Vaultastic account is an AWS region of your choice. Currently, Vaultastic SaaS is available in the APAC region (Singapore) or the India region.

    Your data is stored on elastic cloud storage objects offering extremely high durability.

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  • 3. I backup my Mail server regularly. Do I still need Vaultastic?
     

    It's great to know that you are maintaining regular backups of your mail server. However, please note that all actions on the mailstore including deleting of mail or mailboxes are reflected in the periodic backups.

    Therefore if a user deletes mail, the next backup will not contain the deleted mail.

    Vaultastic in contrast secures a copy of all emails before delivery. This ensures that even if a user accidentally or intentionally deletes mail from the primary mailbox, it is still available in the Vaultastic store.

    Long story short, a periodic mail server backup cannot replace an automatic email archival.

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  • 4. Does Vaultastic archive instant messaging, calendar, file store, videos and other sources of data?
     

    At this point in time, Vaultastic archives only email data.

    We do have plans of incorporating other forms of conversations and data from other sources as part of the archival process in the near future.

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  • 5. Can I archive email from an on-premise mail server like MS Exchange, Zimbra, etc?
     

    Yes. Vaultastic supports a wide range of mail servers such as Zimbra, MS Exchange, Lotus Domino, MDaemon, Postfix, Mithi SkyConnect, and Mithi Connect Xf, etc.

    You can configure a forwarding or journaling rule on the primary mail server to secure a copy of every incoming and outgoing mail to Vaultastic.

    Mails from all MS Exchange versions which support journaling can be backed onto Vaultastic. This includes MS Exchange 2007, MS Exchange 2010, and MS Exchange 2013.

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  • 6. My company is not part of a regulated industry. Do I still need to archive email?
     

    The rapid digitization of organizations across industries is driving reliance on modern tools for business communication. 

    And email has become a dominant form of communication between organizations and their customers and partners.

    This shift creates large volumes of unstructured business communication data, making recovery of data complex while handling data loss, theft, or corruption cases.

    And the growing sophistication and number of cyberattacks are not helping to manage data-related risks.

    A secure, immutable, central archive can help you preserve email data in tamper-proof vaults for extended periods and ensure that the data is online, search-ready, and discoverable on demand.

    Related: Why Email Archiving services are needed

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  • 7. I use a cloud email service like Google Workspace/MS365, which gives me 30/50GB of storage per user. Why do I still need to archive email when my cloud mailbox storage is sufficient?
     

    Your end-users typically manage your cloud mailboxes and have full rights to delete and move emails. 

    Hence you are never sure if the mailboxes have all the emails the users ever sent or received. 

    Thus an inability to retrieve any data requested by the auditor or compliance officer can put your organization at a significant legal or compliance risk.

    Besides, you also run the risk of IP theft or data loss, which can financially cost your organization.

    As a data management best practice, having an independent, immutable archive of all your data will substantially de-risk your organization and improve your ability to respond to data access requests. 

    Learn more.

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  • 1. How is cloud data retention and archiving better than on-premise storage?
     

    This article summarises the various ways in which cloud data retention and archiving is more modern and offers major benefits, which give your business an edge.

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  • 2. How can I transfer my data to the Vaultastic data retention solutions?
     

    You can ingest data into Vaultastic’s data retention solutions by

    1. Journaling active or live email from your mail solution. This will create a copy of every mail sent and received by your users, in Vaultastic.
    2. Import legacy data from your mailboxes or data files into Vaultastic.
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  • 3. Can I store data in different formats on the cloud?
     

    Vaultastic can ingest data in PST, EML or MBOX file formats. All of these are portable and compatible with a wide range of business and workplace productivity solutions.

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  • 4. Does Vaultastic offer an all-in-one email archiving solution?
     

    Absolutely. Learn more here.

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  • 5. How does Vaultastic ensure the security of archived data?
     

    Vaultastic protects your data using a robust multi-layered security framework adhering to stringent industry cybersecurity guidelines and audit principles. Learn more.

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  • 1. What is Active and Tiered storage as mentioned above?
     

    Vaultastic has two kinds of storage services viz. Active or hot store and Open or cold store. The Active store contains email data which is indexed in real time ensuring that your data on the Active store is always search-ready. 

    To optimize costs, you may choose to split your data across the Active and Open store (tiering) based on the frequency of use. Typically the Active store contains recent email data, which is required on-demand. Fils, SaaS data and aging email data required infrequently can be moved into the Open Store. 

    Learn more here.

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  • 2. Which is the plan suitable for my use case?
     

    Your plan choice is primarily decided by your organization's size and data archiving requirements. The table below indicates the plan you can choose based on the speed and size of data growth and the type of data you want to archive. 

    Your organization profile You need to archive only 

    EMAILS.

    You must archive 

    EMAILS, FILES, and SaaS DATA

    SMB

    • 100-200 employees/users.
    • Low & steady data growth.
    • Frequent access to the archive.
    Power Durability
    Scaling organization

    • 200-1000 employees/users.
    • Rapidly growing data.
    • Long-term data retention is required.
    • Infrequent access to the archive.
    Durability Durability
    Large organization

    • 1000+ employees/users.
    • Large volumes of legacy data.
    • High volume & velocity of data generation.
    • Long-term data retention is required.
    • Infrequent access to the archive.
    Flexibility Flexibility

    We advice the Durability and Flexibility plans for rapidly growing data and large volumes of legacy data since these plans optimize Vaultastic for COST. 

    If you are still unsure about which plan is best for your needs, please contact us for a chat. Our experts are geared to answer your data management questions.

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  • 3. How much archive storage do I need?
     

    While planning your archive storage requirements, consider the following dimensions to arrive at a volume.

    Dimension Description
    Number of users (A) You are archiving data for these users/employees. 

    Some of these may be un-manned systems or shared accounts that are used for sending notifications, reports, and handling support. 

    Annual average data growth per user in GBs. (B) This storage growth typically spans between 0.1GB to 5 GB and can go up to 10-15 GB in some extreme cases. 

    The storage growth depends on your industry vertical and the user’s role. 

    From our experience working with 100s of customers, we’ve seen the following regular patterns:

    0.5 GB - Light usage with nominal use of attachments. Emails are mainly used for messaging. Approx 40 emails a day per user with an average size of 35KB per email. Small file creation averaging 1-2 files a day.

    1 GB - Medium usage with fair usage of attachments. Emails are used for messaging and transacting business documents. Approx 50 emails a day with an average size of 60KB. Mid-sized file creation averaging 2-4 files a day.

    1.5 GB - Heavy email usage with relatively large attachments. The whole business depends on Emails. Approx 60 emails a day with an average size of 70KB. Creation of large files, including media, averages 6-8 files daily.

    >1.5GB - Hefty usage. Typically unmanned system/notification email ids, heavy email users + file repositories.

    Volume of legacy data that needs archiving in GBs. (C) Most organizations carry large volumes of emails and files stored on offline storage devices or as raw data on cloud stores.

    You have PST, EML, or MBOX files for emails and pretty much any format files covering your business-critical data.

     

    Once you get the above numbers, you can apply the following formula to estimate your data storage requirements:

    Estimated storage required over the next 12 months = (A)*(B)+(C) 

    E.g., for a mid-sized manufacturing organization with 300 users, whose average annual growth per user is 0.5 GB and they are carrying 1TB of legacy data, their estimated storage requirement over the next 12 months is:

    300*0.5+1000 = 1150GB.

    If you are still unsure about how much storage you may need, please get in touch with us for a chat. Our experts are geared to answer your data management questions.

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  • 4. What happens if I consume all the storage I purchased? How do I add more storage to my archive?
     

    If you are on the POWER or DURABILITY plan, you can add storage in 10GB packs. Each 10GB pack adds 25GB migration credits to your account.

    Vaultastic operates on a trust-based license to reduce disruption and friction when upgrading resources. Irrespective of the plan you use, the system will not stop archiving data if your storage overflows beyond your purchased quantities, provide access to more users, or migrate more data than the plan supports.  

    Our systems monitor overflow usage monthly and will send alerts to keep you informed. Alternatively, you can watch your subscription status via the Vaultastic Usage Dashboard.

    If our systems suggest a resource or plan upgrade for your account, our team will contact you and start a conversation.

    If you are on the FLEXIBILITY plan, your storage auto-expands as your consumption increases. There is no intervention required from your end. You pay for the actual usage, which we meter daily.

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  • 5. How do I upgrade my subscription?
     

    Your upgrade path is defined in the table below:

    You can upgrade From To
    POWER plan FLEXIBILITY plan
    DURABILITY plan FLEXIBILITY plan
    FLEXIBILITY plan Not applicable

    As mentioned in answer above, Vaultastic operates on a trust based licensing. This means that we ensure your archiving, access or data movement never stops because you ran out of resources. Our systems monitor for overflow in usage and studies your growth pattern to suggest an optimal upgrade path. Our team will reach out in this scenario and discuss an optimal upgrade solution with you.

    Alternatively, contact us with your requirements, and we’ll be happy to help you with the next steps

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  • 6. How do I renew my subscription at the end of the year or month?
     

    Your subscription is automatically renewed as per your billing cycle. There is nothing for you to do. Here is a table explaining this:

    Plan Your chosen billing cycle How it works
    POWER plan

    DURABILITY plan

    Monthly Advance Receive an invoice at the start of your monthly cycle. E.g., if you subscribed on the 5th, you are billed on the 5th of every month.
    Annual Advance Receive an invoice at the start of your yearly cycle. E.g., if you subscribed on the 14th of Jan, you are billed on the 14th of Jan every year.  
    FLEXIBILITY plan Monthly in arrears Usage is metered daily and billed at the end of the month.
    Annual advance for estimated usage Pay upfront for estimated quantities at the start of your yearly cycle. Receive a bill on the same day every year.
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  • 7. What happens to my data when I upgrade my plan?
     

    Depending on your upgrade path, the data storage tiering is adjusted to the plan construct as explained below:

    Upgrade From To What Happens
    POWER FLEXIBILITY We do nothing. You now have the flexibility to define in what proportion you want to tier your data, and how many people can access this and more.
    DURABILITY FLEXIBILITY
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  • 8. What is the pay-per-use pricing model of the FLEXIBILITY plan?
     

    Pay-Per-Use allows you to use the data services you need without worrying about over or under-provisioning, keeping pace with your needs, and saving up to 30% over fixed provisioning.

    No long-term contracts. No minimum purchase. No upfront payment. No complex licensing.

    With this model, your storage, access, and data movement usage is metered daily and billed monthly in arrears or annually in advance based on estimated usage. 

    Pay-per-use will help you save up to @25% year on year and can be a great way to optimize cash flow.

    Get an overview on the pay-per-use model here, browse through faqs here and learn in detail here.

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