8 Ways where Cloud Archival is the Best Defence Against Data Security Breaches

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8 Ways where Cloud Archival is the Best Defence Against Data Security Breaches

In recent years, data breaches have become one of the most common cybersecurity risks. Any breach in cyber security could compromise your business-critical data, exposing your organization to risks.

Securing your critical data across multiple layers is a complex and expensive task. You need to invest heavily in expertise, infrastructure, and specialized software.

Even highly sophisticated secure networks are heavily targeted by hackers, successfully many times. Here are some horror stories of data security breaches from big organizations:

Hackers breached the dating site Ashely Madison and stole all user data in July 2015. The following month, hackers released user data that included real names, phone numbers, addresses, and credit card information.  

Celebgate, the celebrity nude photo leak scandal, resulted in more than 100 celebrities having their private pictures leaked. The hackers conducted the breach by obtaining passwords through phishing emails.  

Kaiser Permanente data breach (initiated via email) exposed the healthcare records of 70,000 patients.

So how can you prevent data security breaches altogether?

At one level, you must continually build sophistication into your cyber security framework to help thwart these relentless attacks.

On the other end, you need to build resilience into your data protection strategy so that your exposure is limited even in the worst case of a breach.

We argue that an independent Cloud Archival can help build long-term data resiliency against data security breaches.

Let’s see how.  

What is a Data Security Breach?

You know when you have suffered a data security breach when an unauthorized person gains access to your confidential data and can copy, steal, misuse, or delete the data to affect your organization’s functioning. 

What is Cloud-Based Archival, and How Does It Work?

Cloud-based archival achieve a physically independent repository of your business-critical data for long-term preservation.

By its definition, archival is an automatic ingestion process to capture data from your active platforms.

Besides data protection, a cloud archive would make it easy to find data and define governance policies to manage retention for aging data.

Above all, a cloud archive must provide protection against data breaches. Typically, cloud-native archival solutions, like Vaultastic, hosted on a true public cloud like AWS, deliver extreme data durability, robust data resilience, and rich cloud services to govern and access the data.

Here’s a simple step-by-step process of how cloud archival works:

  • Setup automation to ingest your business-critical data in real-time into the cloud archive.
  • The archival platform captures and stores the data in tamper-proof, durable, and elastic vaults.
  • The cloud archival platform preserves your data in a search-ready form for quick and accurate discovery
  • You define data governance policies to manage access, retention, and disposal of data
  • Since the cloud platform captures a copy of your data, you now have the option to reduce the surface area of active data on your primary platforms by deploying retention policies. This strategy reduces your risk of exposure in the worst case of a data security breach. 

How is Cloud Archival the best defense against Data Security Breaches?

1. End-to-End Encryption

While preventing data breaches cannot be guaranteed, encrypting your data ensures that your data is useless to the hacker in case of a breach.

Choose a cloud archival service that provides end-to-end data encryption. After that, no breach can compromise it.

Encryption is also a great way to ensure data privacy across all roles who handle and manage data.

2. Advanced Cybersecurity out of the box

A robust cloud archiving service protects your critical data against any breach in security using the cloud’s shared security model to ensure your data’s integrity, confidentiality, and availability.

A shared security model delivers security “OF” the cloud using the public cloud player’s advanced security infrastructure. And it delivers security “IN” the cloud by deploying security controls across multiple platform layers.

3. Complex IT Infrastructure delivered as a service

Great SaaS solutions typically build on robust public cloud infrastructures, which deliver highly available, secure, and high-performing IaaS platforms.

These platforms are engineered for scale, security, and robustness, with the finest engineers and technicians maintaining them. These solutions have in-built disaster recovery to ensure business continuity and data durability.

Considering the continual advancements in the public cloud technology and the focus of SaaS vendors, you will likely be hard-pressed to create a comparable IT environment at affordable costs and effort.

4. Perpetual Archive

Multiple copies of your archived data get stored in geographically separate locations in real-time, delivering an endless, redundant, extremely durable archive.

This capability of cloud SaaS services not just delivers very high data durability but also ensures business continuity during a disaster.

And in the worst case of a destructive data breach on one site of the cloud archival solution, you can still recover your data from the alternate disaster recovery site.

5. Continuous threat monitoring 

Robust cloud-based SaaS solutions take special care around security since any data security breach can impact all their online customers.

Excellent cloud archival platforms deploy storage tiering to push aging data further away from the frontline access, thereby reducing the chances of gaining access to that during an incident.

High rigor security frameworks deployed on leading SaaS solutions have an active vigilance system to monitor flows, access, and data movement to catch any suspicious events that could indicate a cybersecurity breach.

These vigilance systems are typically monitored 24/7 in a SOC (Security Operations Center), aiming to pre-empt and neutralize attacks early and at the periphery.

All learnings from the SOC are sent as feedback to upstream systems to build resilience in the platforms.

6. Stringent Access Control adds another layer preventing data security breaches.

Most cloud archival services define role-based policies to control access to data.

These controls allow you to define restricted and time-bound access to your users, thereby adding another layer of protection against a data security breach.

The principle is that by default you close all and open access to the data required to specific people and only for a limited time.

7. Multi-Factor Authentication  

Popularly known as MFA or 2FA (Two-factor authentication), this is one of the safest ways to ensure only the proper authority can log in.

Passwords are vulnerable, and many times, they become compromised because of human errors.

MFA or 2FA is a security tool comprising “what you know” and “what you have.”

With an MFA-enabled solution, after you enter the password, the system requires you to further authenticate through another device, usually a personal smartphone or a biometric.

MFA ensures denial of access even if a password is stolen or compromised, preventing data security breaches.

8. High-Level regular Security Testing

The best cloud archival companies regularly audit their systems for vulnerabilities. These vendors consistently conduct a thorough audit of vulnerabilities to check for any system gaps.

Regular penetration tests validate the data security system’s posture.

In addition, security systems are regularly upgraded and tested against the arrival of new threats, so the systems evolve with the type of threats for preventing data breaches. 

Data Security Breaches: Prevention is Better than Cure

Why wait for a disaster when you know your organization’s data is valuable and vulnerable.

Large organizations also suffer breaches but use cloud archival to protect their data. At the same time, small and medium-sized are vulnerable to a data security breach because they may lack expertise and resources, as per this Forbes article.

Therefore, we recommend that cloud archival is the priority investment you must make to make your data safe. Luckily, new-age cloud archival service providers who are not just excellent but, more importantly, affordable have emerged.   

Cloud Archival Within Reach 

Vaultastic is the answer for many organizations concerned about how to prevent data breaches. We protect your email data, make your data management capabilities more agile, and ensure business continuity.

We invite you to experience the power of data at your fingertips with a 30-day free trial.

Not ready for a trial yet? Schedule a free consultation with our expert to know how we can protect your critical data. 

Want an in-depth discussion?
Our archival experts are ready to talk to you, one on one to suggest archival best practices, to help you manage email storage better, learn how to make use of all the archived business email for business intelligence and stay ready for regulation compliance.
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