LifeCycle Needs

Reliable email backup for Business Continuity

Ensure a safe Email Backup of all your business communications, including sensitive data and information, in a secure and central cloud repository with Vaultastic.

Start for free

Schedule a Demo

Vaultastic » Content » Email Backup

Why Do You Need An Email Backup Service?

What Is Email Backup?

Email backup is the process of storing a copy of your emails in a safe, centralized location that you can retrieve anytime, anywhere.

It enables users to restore email content that has potentially been lost or deleted due to cyberattacks, theft, data corruption, or ransomware attack.

The ongoing and rampant threat of cyberattacks has made it crucial for organizations of all sizes to always back up their sensitive content on an encrypted, immutable, and tamper-resistant platform. Learn more.

What Is an Email Backup Software?

A modern Email backup software protects your email data automatically. It allows you to find and restore specific emails or an entire mailbox quickly, making it simple to

Export, import, and migrate emails between email providers
Restore lost emails
Restore entire mailboxes
Support employee role transition

Vaultastic's email archive backup services can keep your emails secured online to help reduce data-related risks and improve your compliance postures.

In addition, this best-in-class email archiving solution stores operational and legacy data efficiently and securely at the central repository and ensures it is manageable.

How Does Email Archive Backup Work?

The Email backup and archiving solution automatically keeps a record of every email that you send and receive, ensuring that you always have a copy of your messages and documents attached to those emails.

Most organizations rely on popular email services, including Microsoft 365, Google Workplace, Microsoft Exchange Server, Zimbra, Lotus, and more, for their workplace productivity.

However, relying on these email services to back up your email data may not be a best practice since the backup will be in the same operational infrastructure.

So, if you plan to include any cloud backup solutions for an email server, try Vaultastic today!

An elastic Email Backup Service can be a Lifesaver.

What if your organization loses all details of your customers, sensitive data, and internal emails from the server?

70% of small firms go out of business within a year of a significant data loss incident.

Losing data means wasting your precious time and money on restoring or recovering information that is essential to your business.

Every organization must have a disaster recovery plan to save sensitive information, time, and money.

Here are some reasons to invest in email backup software:

No more data loss

Mishaps can happen anytime with anyone, and you can lose your entire data with just a single click. In such an instance, an email backup solution can help you restore your data and get your business back up and running.

Never worry about compliance and litigation readiness

As a modern, digitally enabled business, you must be aware of compliance and litigation. Failing to do so means you could risk paying hefty fines.

A reliable email backup system ensures that your emails are protected and stored in a way that complies with industry regulations such as RBI, SEBI, and IRDAI, and government laws, such as General Data Protection Regulation (GDPR).

Saves Your Money and Reputation

Investing in email archive backup solutions is far more affordable than the damages and loss of reputation incurred due to permanently lost, deleted, or corrupted email data.

Investing in the best email archival backup solution is where the Vaultastic email backup wizard comes into the picture!

Related: Why archive emails

Vaultastic's email backup system is also an elastic archival platform

Vaultastic's cloud email archive backup service provides a wide range of data services to effectively and securely manage sensitive data and emails. Let’s see how Vaultastic differs from other email backup solutions:

Automated Migration Tools

It offers automated migration tools, along with swift, accurate backup of email archives for a long duration, providing lasting protection of data that is important for businesses.

Scalable Bottomless Archive

A centralized archive keeps all your emails search-ready in tamper-proof vaults. Vaultastic is infinitely scalable and automatically adjusts to your growing storage needs.

Fresher approach to storage management without data risks

Vaultastic may implement storage tiering to separate recent, often-used emails into the Active (hot) store and aging, infrequently used emails into the Open (cold) Store to optimize costs as your data grows.

Safekeeping your data in every condition

Vaultastic’s multi-layered security protects data against cyber attacks and deliberate or unintentional erasures by storing data on encrypted, immutable, and tamper-resistant platforms. Learn more.

Fast eDiscovery and Flexible Data Extraction tools

To help you recover specific emails, Vaultastic’s intuitive ediscovery application allows fast, accurate searches across backed-up mailboxes with easy options to export the data in portable formats. You can also export entire vaults in portable files such as PST and EML.

Centralized and easy self-service access

You can enable users to access their archives and recover lost emails alone without any IT personnel's help, thus reducing IT workload and driving up productivity.

You can also provide rights to your backup administrators to centrally manage requests for data recovery if your organization's policy requires it.

Vaultastic's cloud email backup software enables granular extraction and more

Vaultastic's email backup software is affordable and easy to use, provides complete data privacy and security, and much more.

This separate and centralized cloud backup solution for email servers makes it easier for organizations to store data of any size at optimal cost.

Vaultastic ascertains that your emails are automatically collected centrally and preserved for data loss prevention, setting up automatic governance rules, and enabling multiple access levels based on the user's role in the organization.

Here are some other reasons to choose Vaultastic's email backup services:

Ensure Business Continuity

Keep your organization humming by guarding your data against unexpected attacks, disasters, and changes. Having a safe backup of all your email data on Vaultastic delivers total peace of mind.

Reduces the Risk of Data Lock-in

Most cloud email solutions don’t facilitate bulk data extraction. Hence, keeping your backups in an independent, separate infrastructure like Vaultastic is an industry best practice to minimize the risk of data lock-in.

Cut down email backup service costs up to 60%

Utilizing deduplication and Vaultastic's storage tiering technology, you can manage and preserve the ever-growing amount of data at reduced prices.

Vaultastic provides an incredible 60% savings combined with a unique pay-per-use pricing model and a fully managed solution.

Ensure data safety in unprecedented conditions

Vaultastic provides an in-built disaster recovery site that keeps multiple redundant copies of your emails to increase data availability and durability.

Not just a backup, it's much more

Vaultastic is an archive that makes data across vaults easily accessible, allowing you to fetch emails anytime, anywhere, with the help of multi-level e-discovery.

Vaultastic supports quick and precise responses to compliance and legal evidence demands using boolean constructions on mail attributes, message content, date, and legal hold capabilities. Related: How Vaultastic works

Ready to evaluate Vaultastic?

Start your 30 days free trial

Why the Vaultastic Platform

The new-age Vaultastic platform helps businesses securely and efficiently manage large volumes of data with considerable cost savings and total peace of mind.

Performance that Scales

Say No to Data Fragmentation.

A scalable, elastic archive keeps all your operational and legacy data online and search-ready.

Your information is maintained in durable, tamper-evident vaults to help you quickly, accurately, and confidently respond to data access or recovery requests.

Bulletproof Security

Say Yes to Peace of Mind

Building on AWS’s shared security model, Vaultastic provides a comprehensive cloud security framework beyond just security settings.

It ensures uninterrupted monitoring and closed-loop feedback for long-term mitigation of risks to build cyber resilience.

Rock Solid Reliability

Say Bye to RTO/RPO anxiety.

As a perpetual archive in separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9’s) and high availability.

This level of reliability is achieved by storing immutable copies of your data in multiple geographically apart availability zones (data centers) of AWS.

On-demand Data Services

Say Yes to High Productivity.

Import data at scale, find data instantly, extract data in size, export data in portable formats, and more.

Vaultastic provides a rich set of data services to efficiently & securely manage your operational and legacy data

Complete Data Lifecycle Management

Say Yes to On-Demand.

We engineered Vaultastic to collect your data and optimize costs using specialized tools across the complete data lifecycle.

Cutting-edge tools support the transition of legacy data -> live/active -> reference -> Inactive, and finally, -> out-of-use. data.

Multi-dimension Cost Optimization

Say No to High Costs.

Vaultastic optimizes data management costs along multiple dimensions to deliver ongoing unbeatable savings even as your data size keeps growing.

Some methods include powerful deduplication, storage tiering, pay-per-use, automation, and more.

Get 30 days Free Trial

We Love making things better for you

Vaultastic is designed to reduce data-related risks, improve compliance readiness, and increase data asset utilisation, while optimising storage costs.

See more Customer Stories

Choose Vaultastic with Confidence

95% of subscriptions are renewed

Compliance with regulatory guidelines

Customers in 18+ countries

Disclaimer: The GARTNER PEER INSIGHTS CUSTOMERS’ CHOICE badge is a trademark and service mark of Gartner, Inc., and/or its affiliates, and is used herein with permission. All rights reserved. Gartner Peer Insights Customers’ Choice constitutes the subjective opinions of individual end-user reviews, ratings, and data applied against a documented methodology; they neither represent the views of nor constitute an endorsement by, Gartner or its affiliates.

Email Backup

Email Backup

Expand All | Collapse All

1. What do you mean by the email backup process?

When the original emails are lost or deleted, you can restore a backup copy of the emails. Email backups are a type of data security that protect email data by storing it in a different location.
2. Why is an email backup wizard needed?

By allowing users to recover email content that may have been accidentally deleted or lost, email backups assist in the prevention of data loss. Backups extend the shelf life of your email messages and speed up the process of finding missing emails.
3. What are some of the challenges faced while backing up emails?

Most backup solutions are periodic rather than continuous, as is Vaultastic.

One big challenge with periodic backups is that any activity between two backup runs, more specifically the addition and deletion of emails, may be missed. The discontinuous nature of backups reduces confidence that the backups carry 100% of your data.

Most backup solutions are also heavily dependent on the IT teams to operate, leaving the administrators overburdened with data recovery requests.