Why Do You Need An Email Backup Service?

What Is Email Backup?

Email backup is the process of storing a copy of your emails in a safe, centralized location that you can retrieve anytime, anywhere.

It enables users to restore email content that has potentially been lost or deleted due to cyberattacks, theft, data corruption, or ransomware attack.

The ongoing and rampant threat of cyberattacks has made it crucial for organizations of all sizes to always back up their sensitive content on an encrypted, immutable, and tamper-resistant platform. Learn more.

What Is an Email Backup Software?

A modern Email backup software protects your email data automatically. It allows you to find and restore specific emails or an entire mailbox quickly, making it simple to
  • Export, import, and migrate emails between email providers
  • Restore lost emails
  • Restore entire mailboxes
  • Support employee role transition

Vaultastic's email archive backup services can keep your emails secured online to help reduce data-related risks and improve your compliance postures.

In addition, this best-in-class email archiving solution stores operational and legacy data efficiently and securely at the central repository and ensures it is manageable.

How Does Email Archive Backup Work?

The Email backup and archiving solution automatically keeps a record of every email that you send and receive, ensuring that you always have a copy of your messages and documents attached to those emails.

Most organizations rely on popular email services, including Microsoft 365, Google Workplace, Microsoft Exchange Server, Zimbra, Lotus, and more, for their workplace productivity.

However, relying on these email services to back up your email data may not be a best practice since the backup will be in the same operational infrastructure.

So, if you plan to include any cloud backup solutions for an email server, try Vaultastic today!

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An elastic Email Backup Service can be a Lifesaver.

What if your organization loses all details of your customers, sensitive data, and internal emails from the server?

70% of small firms go out of business within a year of a significant data loss incident.

Losing data means wasting your precious time and money on restoring or recovering information that is essential to your business.

Every organization must have a disaster recovery plan to save sensitive information, time, and money.

Here are some reasons to invest in email backup software:

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Protect your business against Data Risks

Vaultastic’s Agile Cloud Data Archiving addresses a wide range of data management use-cases for your information-driven business

Protect high-volume Current and Ex-employee Data at optimized costs

Enhance your Legal and Compliance readiness

Gain Control with Supervision and Oversight

Vaultastic's email backup system is also an elastic
archival platform

Vaultastic's cloud email archive backup service provides a wide range of data services to effectively and securely manage sensitive data and emails. Let’s see how Vaultastic differs from other email backup solutions:
Vaultastic Solutions

Automated Migration Tools

It offers automated migration tools, along with swift, accurate backup of email archives for a long duration, providing lasting protection of data that is important for businesses.

Scalable Bottomless Archive

A centralized archive keeps all your emails search-ready in tamper-proof vaults. Vaultastic is infinitely scalable and automatically adjusts to your growing storage needs.

Fresher approach to storage management without data risks

Vaultastic may implement storage tiering to separate recent, often-used emails into the Active (hot) store and aging, infrequently used emails into the Open (cold) Store to optimize costs as your data grows.

Safekeeping your data in every condition

Vaultastic’s multi-layered security protects data against cyber attacks and deliberate or unintentional erasures by storing data on encrypted, immutable, and tamper-resistant platforms. Learn more.

Fast eDiscovery and Flexible Data Extraction tools

To help you recover specific emails, Vaultastic’s intuitive ediscovery application allows fast, accurate searches across backed-up mailboxes with easy options to export the data in portable formats. You can also export entire vaults in portable files such as PST and EML.

Centralized and easy self-service access

You can enable users to access their archives and recover lost emails alone without any IT personnel's help, thus reducing IT workload and driving up productivity.

You can also provide rights to your backup administrators to centrally manage requests for data recovery if your organization's policy requires it.

Vaultastic's cloud email backup software enables granular extraction and more

Vaultastic's email backup software is affordable and easy to use, provides complete data privacy and security, and much more.

This separate and centralized cloud backup solution for email servers makes it easier for organizations to store data of any size at optimal cost.

Vaultastic ascertains that your emails are automatically collected centrally and preserved for data loss prevention, setting up automatic governance rules, and enabling multiple access levels based on the user's role in the organization.

Here are some other reasons to choose Vaultastic's email backup services:
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Ensure Business Continuity

Keep your organization humming by guarding your data against unexpected attacks, disasters, and changes. Having a safe backup of all your email data on Vaultastic delivers total peace of mind.

Reduces the Risk of Data Lock-in

Most cloud email solutions don’t facilitate bulk data extraction. Hence, keeping your backups in an independent, separate infrastructure like Vaultastic is an industry best practice to minimize the risk of data lock-in.

Cut down email backup service costs up to 60%

Utilizing deduplication and Vaultastic's storage tiering technology, you can manage and preserve the ever-growing amount of data at reduced prices.

Vaultastic provides an incredible 60% savings combined with a unique pay-per-use pricing model and a fully managed solution.

Ensure data safety in unprecedented conditions

Vaultastic provides an in-built disaster recovery site that keeps multiple redundant copies of your emails to increase data availability and durability.

Not just a backup, it's much more

Vaultastic is an archive that makes data across vaults easily accessible, allowing you to fetch emails anytime, anywhere, with the help of multi-level e-discovery.

Vaultastic supports quick and precise responses to compliance and legal evidence demands using boolean constructions on mail attributes, message content, date, and legal hold capabilities. Related: How Vaultastic works
Vaultastic: Data Advantage for every Enterprise

A quick preview of Vaultastic’s lifecycle data management services

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FAQs about Email Backup

  • Email Backup
Expand All | Collapse All
  • 1. What do you mean by the email backup process?

    When the original emails are lost or deleted, you can restore a backup copy of the emails. Email backups are a type of data security that protect email data by storing it in a different location.

  • 2. Why is an email backup wizard needed?

    By allowing users to recover email content that may have been accidentally deleted or lost, email backups assist in the prevention of data loss. Backups extend the shelf life of your email messages and speed up the process of finding missing emails.

  • 3. What are some of the challenges faced while backing up emails?

    Most backup solutions are periodic rather than continuous, as is Vaultastic. 

    One big challenge with periodic backups is that any activity between two backup runs, more specifically the addition and deletion of emails, may be missed. The discontinuous nature of backups reduces confidence that the backups carry 100% of your data. 

    Most backup solutions are also heavily dependent on the IT teams to operate, leaving the administrators overburdened with data recovery requests.

Why the Vaultastic Platform

Performance that Scales

Bulletproof Security

Multi-dimension Cost Optimization

Complete Data Lifecycle Management

Amazon WorkMail
Microsoft 365
Google Workspace
Microsoft Exchange
Microsoft Onedrive
Google Drive
Simple Email System AWS
IBM Notes

Vaultastic - cross-platform, centralised, and agile information archival

Providing protection, visibility, and for business-critical data to ensure business continuity & enable effective response to change
Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Automated monitoring, frequent periodic audits, regular training on best practices, continuous improvements, and ongoing system upgrades are a part of our active security management practice.

High Impact Data Management Use Cases   across businesses

Small Urban Bank
From fragmented data to centralized, search-ready data with near 100% durability, availability and super-fast ediscovery.
Mid Sized Financial Services Firm
Manage subcription and storage costs of ex-employee data retention as mandated by regulations.
Mid Sized Health Insurance
Build reputation, reduce risks with fast turn around on data requests for litigation.
Mid Sized Regional Bank
Retain historical data to comply with regularity retention guidelines and stay audit-ready.
Mid Sized Bank
Reduce risks of compliance penalties with fast ediscovery and flexible extraction tools.
Legal Services Firm
Perform ediscovery across user accounts for faster and more flexible data access.
Local Government Body
Reliably migrate data to centrally searchable, highly available repository, and deliver better citizen service.
Small retail tech
Gain visibility, responsiveness, compliance and legal readiness for customer communications.
Research and communication Services
Easy investigate customer issue escalations to improve service quality.
Save on subscription upgrade costs by managing data better.


Very promising and visionary futuristic product

Overall this product is very much front line in terms of current compliance needs and competing with World leader peer solutions.

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- GM in the Healthcare Industry

Innovation And Solutioning At Its Best

Innovation and solutioning at its best: It has been a great experience working with Mithi. Specially in the servicing part there support is commendable. They are good at providing simple and innovative solutioning.

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Head - IT Application And Support in the Healthcare Industry

The Archival - peak to bottom

We needed to preserve email data of former employees, reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively.

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- Head IT in the Finance Industry

Good Product with Easy interface

The archival was always an issue in an on-prem solution. Compliance and Risk deparments always wanted a quick retrieval of archived email which we are now able to deliver on time.

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- EVP & CTO in the Finance Industry

Overall experience with product was Technically excellent as well as economical.

Mithi team was persistent and helped our team to smoothly meet our compliance requirements and were able to implement as per the proposed timelines. Their support is outstanding.

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-Chief Manager - IT in the Manufacturing Industry

Must use vault solution for you important data.

Have been using Vaultastic for the last three years now, and have never faced any issue is the above features. The features provided are useful. The version 4 is more feature rich, and I am excited to use it.

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- Person in the Enterprise Architecture and Technology Innovation role
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