LifeCycle Needs

Secure Integrated Case Management Workflows for Superior Compliance

Vaultastic's case management integration augments your archival system with secure sharing mechanisms for comprehensive audits.

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Is your data archival setup missing integrated case management models?

Storing data securely on robust cloud infrastructure is now simple. But one must also be able to search through this data, share it securely and collaborate with peers for on-demand and periodic data audits. Data archival setups often suffer from these issues.

Inefficient review process

Forwarding breach data via email often leads to email duplication and results in poor management. Ad-hoc replies, comments, and follow-up emails result in disparate email chains and a general lack of structure in the review process.

Data leak risks

Sending classified electronic communication data to third-party mailboxes without adequate security controls can prove dangerous. It may result in data privacy rule violations and sensitive or proprietary data leaks.

Compliance risks

Resolving potential breaches or queries from external auditors in a time-bound manner is mandatory. Delays in collating data can cause teams to miss deadlines, leading to heavy penalties and reputation loss.

Check more reasons why you need Vaultastic

Protect your business against Data Risks

Vaultastic’s Agile Cloud Data Archiving addresses a wide range of data management use-cases for your information-driven business

Protect high-volume Current and Ex-employee Data at optimized costs

Enhance your Legal and Compliance readiness

Gain Control with Supervision and Oversight

Why businesses need a modern data strategy. Know more.

Single Window Integrated Case Management Software for Proactive Risk Management

Vaultastic's deep e-discovery tools make it easy to search and extract data based on parameters like date ranges, keywords, and email IDs. However, this is just the first step of case reviews. Vaultastic's case management integration helps manage end-to-end case review lifecycles.

Intelligent search and extraction

Users can define search queries per the organization's communication policies and automate the scanning process to run regularly and discover potential violations. Learn more here and here.

Seamless collaboration

Internal auditors can initiate legal holds and reviews by flagging data with easy-to-use, secure interfaces. Internal and external reviewers can collaborate seamlessly in a unified, shared workspace by tagging, commenting, and defining actionable steps on the case for a quick resolution. Learn more.

World-class security features

Vaultastic allows auditors and managers to define access rules, downloading rights, and editing rights to ensure team member compliance within the integrated case management system. Different teams can also be assigned separate workspaces based on the nature of their work per the organization's policies. Learn more.

Ensure 100% On-Time Compliance with Vaultastic's Integrated Case Management System

Vaultastic's data storage infrastructure is highly resilient, secure, and immutable. Yet what sets Vaultastic apart from other data management service providers are extended capabilities that align tightly with real-world business needs. Integrated case management is one such functionality.

Speedy case resolution

Automated, centralized case management ensures all stakeholders are up-to-date and follow a coherent, structured process. Teams do not need to waste time searching through fragmented data, manually follow-up for reviews, or in ad-hoc coordination.

Increased accountability

Vaultastic's integrated case management model ensures that every flagged email and every comment on the case leading up to the resolution is timestamped and available in the permanent record.

Vaultastic: Data Advantage for every Enterprise

A quick preview of Vaultastic’s lifecycle data management services

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FAQs about Integrated Case Management

Find quick answers on our FAQ page

Integrated Case Management

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1. How does Vaultastic ensure data confidentiality while sharing data outside my company?

Vaultastic integrates Ideolve, a secure team collaboration platform, to deliver integrated case management tools. When you share any data from your Vaultastic archive with internal or external people via the case management tool, Ideolve never sends a copy of the data to these people.

Instead, these teammates are invited to sign into the Ideolve platform and view and collaborate on the data you shared. You have the option to disable download and copy, thereby preventing any data theft.

Once the issue is resolved, you can also unshare the content to further tighten privacy. Learn more.
2. How can I back up emails from multiple mailboxes into Vaultastic's integrated case management software?

Vaultastic integrates Legacyflo, an advanced fully automatic data migration platform, to allow you to seamlessly migrate large volumes of data from your environment into Vaultastic. Legacyflo can ingest data from mailboxes, data sources like Google Drive, and data files like PST, EML, and MBOX. Learn more.
3. How does Vaultastic ensure my email data is always available for search and extraction?

Vaultastic is designed for rock-solid reliability with more than adequate redundancy and a full-blown DR (disaster recovery) site to put your RTO/RPO anxieties to rest. Our platform guarantees high availability and extremely high data durability ensuring (near) 100% availability of your data on-demand. Learn more.

Why the Vaultastic Platform

Performance that Scales

Bulletproof Security

Multi-dimension Cost Optimization

Complete Data Lifecycle Management

Explore more about benefits of choosing Vaultastic

Amazon WorkMail

Microsoft 365

Google Workspace

Microsoft Exchange

Salesforce

Freshdesk

Microsoft Onedrive

Google Drive

Zimbra

Skyconnect

mailEnable

CPanel

Simple Email System AWS

MDaemon

Postfix

SendGrid

IBM Notes

EML

PST

MBOX

IMAP

Vaultastic - cross-platform, centralised, and agile information archival

Providing protection, visibility, and for business-critical data to ensure business continuity & enable effective response to change

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Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Automated monitoring, frequent periodic audits, regular training on best practices, continuous improvements, and ongoing system upgrades are a part of our active security management practice.

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High Impact Data Management Use Cases across businesses

Small Urban Bank

From fragmented data to centralized, search-ready data with near 100% durability, availability and super-fast ediscovery.

Mid Sized Financial Services Firm

Manage subcription and storage costs of ex-employee data retention as mandated by regulations.

Mid Sized Health Insurance

Build reputation, reduce risks with fast turn around on data requests for litigation.

Mid Sized Regional Bank

Retain historical data to comply with regularity retention guidelines and stay audit-ready.

Mid Sized Bank

Reduce risks of compliance penalties with fast ediscovery and flexible extraction tools.

Legal Services Firm

Perform ediscovery across user accounts for faster and more flexible data access.

Local Government Body

Reliably migrate data to centrally searchable, highly available repository, and deliver better citizen service.

Small retail tech

Gain visibility, responsiveness, compliance and legal readiness for customer communications.

Research and communication Services

Easy investigate customer issue escalations to improve service quality.

Manufacturing

Save on subscription upgrade costs by managing data better.

Explore a impact of data management use cases

Testimonials

★ ★ ★ ★ ★

Very promising and visionary futuristic product

Overall this product is very much front line in terms of current compliance needs and competing with World leader peer solutions.

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- GM in the Healthcare Industry

★ ★ ★ ★ ★

Innovation And Solutioning At Its Best

Innovation and solutioning at its best: It has been a great experience working with Mithi. Specially in the servicing part there support is commendable. They are good at providing simple and innovative solutioning.

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Head - IT Application And Support in the Healthcare Industry

★ ★ ★ ★ ★

The Archival - peak to bottom

We needed to preserve email data of former employees, reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively.

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- Head IT in the Finance Industry

★ ★ ★ ★ ★

Good Product with Easy interface

The archival was always an issue in an on-prem solution. Compliance and Risk deparments always wanted a quick retrieval of archived email which we are now able to deliver on time.

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- EVP & CTO in the Finance Industry

★ ★ ★ ★ ★

Overall experience with product was Technically excellent as well as economical.

Mithi team was persistent and helped our team to smoothly meet our compliance requirements and were able to implement as per the proposed timelines. Their support is outstanding.

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-Chief Manager - IT in the Manufacturing Industry

★ ★ ★ ★ ★

Must use vault solution for you important data.

Have been using Vaultastic for the last three years now, and have never faced any issue is the above features. The features provided are useful. The version 4 is more feature rich, and I am excited to use it.

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- Person in the Enterprise Architecture and Technology Innovation role