Is your enterprise data retention management up to the mark?

As more businesses increasingly rely on data to drive business strategy, data retention and related regulations are gaining focus. The sheer quantity and unstructured nature of this data present unique challenges. This situation necessitates a fool-proof data retention strategy bolstered by dependable infrastructure. You must consider some questions to overcome the problems involved and develop a robust data retention and archiving policy.

Data Volume

Do I have the necessary infrastructure to store my current enterprise data? Can it support the increasing data storage needs that will arise as my business grows?

Data Types

What are the various kinds of data my business generates? Are these data formats compatible and consistent?

Data Governance

What data do you need to retain, and for how long? What can be disposed of to save on storage costs?

Data Architecture

Can my data storage architecture scale rapidly? Are outdated or fragmented storage mediums slowing my growth?

Data Compliance

Is my enterprise aligned with data retention regulations? Does the data support easy search and indexing as required?

Cloud data retention refers to storing your data using cloud-based solutions. It's a secure, easy-to-use, and scalable alternative to costly, inflexible on-premise hardware storage solutions. With cutting-edge features and lower costs, it is the cornerstone of the data retention strategies for most modern enterprises today.

Related: Why Archive Data?

Twelve most prominent challenges of Data Storage and Data Management
Is your enterprise data retention management up to the mark?

Vaultastic: Intelligent long-term cloud data retention for your enterprise

Terabytes of data, in different formats, needing retention over several years? No Problem! Vaultastic offers a comprehensive suite of features that handle end-to-end data storage needs for your enterprise. And all this costs 60% less than conventional clunky storage methods. Here is how:

Tiered storage

The Vaultastic data retention tool optimizes costs by intelligently categorizing data and storing them in different tiers based on access patterns. Mission-critical, frequently accessed data is stored on a high-performance Active storage tier. Infrequently accessed and rarely used information is stored on a slower Inactive storage tier. This efficient strategy helps save costs without compromising on resilience.


Vaultastic ensures source-side deduplication of information records. Only a single version of each data record enters your cloud storage. It improves the quality and usability of the data and reduces storage costs.

Centralized archive with Automatic Migrations

Vaultastic ensures automatic ingestion of your enterprise data to the cloud and auto-migration of data between the storage tiers whenever there is a change in usage patterns, without additional charges. However, you can retrieve live and legacy data on demand in a single click. You can search and access data from any tier via a unified interface.
Vaultastic: Intelligent long-term cloud data retention for your enterprise

Cut costs and hassles, automate data retention management with Vaultastic.

While data retention and archiving are critical to enterprises, they are not core business activities on which you would want to spend time and resources. Vaultastic helps you automate these processes intelligently so you can rest. easy and focus on growing your business.

Be compliance ready.

Industry Regulators expect enterprises to store accurate, unmodified records with audit trails. You can admit only pristine data as digital evidence for legal proceedings. Vaultastic helps you comply with privacy laws and data protection regulations like EU's GDPR, HIPAA, and more. You can leverage deep discovery with saved searches and periodic checks to proactively identify violations. Learn more.

Scale easily.

No need to set up bulky servers, install hard disks and configure network components each time you want to add storage capacity. Vaultastic's data retention solutions can scale automatically as your data volume grows.

Never lose archived data.

Vaultastic offers extreme data durability of 99.999999999% (11 9's), which means that there is practically zero probability of data loss. With ample redundancy and in-built disaster recovery, your archived data is always accessible. Learn more about Vaultastic’s rock-solid reliability.

Optimize costs.

With Vaultastic, you do not blindly back up stale, irrelevant, or useless data. You choose to store data per automated retention policies specific to your organization's needs. Rule-based time-bound data retention coupled with deduplication and storage tiering enables cost minimization.
Cut costs and hassles, automate data retention management with Vaultastic.
Ready to evaluate Vaultastic?

The Vaultastic Edge

The new-age Vaultastic platform helps businesses securely and efficiently manage large volumes of data with considerable cost savings and total peace of mind
Performance that Scales
Say No to Data Fragmentation. A scalable, elastic archive keeps all your operational and legacy data online and search-ready in durable, tamper-evident vaults to help you quickly, accurately, and confidently respond to data access or recovery requests.
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Bulletproof Security
Say Yes to Peace of Mind. Building on AWS’s shared security model, Vaultastic provides a comprehensive cloud security framework beyond just security settings. It ensures uninterrupted monitoring and closed-loop feedback for long-term mitigation of risks to build cyber resilience.
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Rock Solid Reliability
Say Bye to RTO/RPO anxiety. As a perpetual archive in separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9’s) and high availability, storing immutable copies of your data in multiple geographically apart availability zones (data centers) of AWS.
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Rich Cloud & Data Services
Say Yes to High Productivity. Import data at scale, find data instantly, extract data in bulk, export data in portable formats, govern information, and more. Vaultastic provides a rich set of cloud and data services to efficiently & securely manage your active and legacy data.
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Data Lifecycle services
Say Yes to On-Demand. We engineered Vaultastic to manage your data and optimize costs using specialized tools across the complete data lifecycle. Cutting-edge tools support the transition of legacy data -> live/active -> reference -> Inactive, and finally -> out-of-use data.
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Up to 60% Cost Optimization
Say No to High Costs. Vaultastic optimizes data management costs along multiple dimensions to deliver ongoing unbeatable savings even as your data size keeps growing. Some strategies include powerful deduplication, storage tiering, pay-per-use, automation, and more.
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Cloud Data Retention

  • Cloud Data Retention
Expand All | Collapse All
  • 1. How is cloud data retention and archiving better than on-premise storage?

    This article summarises the various ways in which cloud data retention and archiving is more modern and offers major benefits, which give your business an edge.

  • 2. How can I transfer my data to the Vaultastic data retention solutions?

    You can ingest data into Vaultastic’s data retention solutions by

    1. Journaling active or live email from your mail solution. This will create a copy of every mail sent and received by your users, in Vaultastic.
    2. Import legacy data from your mailboxes or data files into Vaultastic.
  • 3. Can I store data in different formats on the cloud?

    Vaultastic can ingest data in PST, EML or MBOX file formats. All of these are portable and compatible with a wide range of business and workplace productivity solutions.

  • 4. Does Vaultastic offer email archiving solutions?

    Absolutely. Learn more here.

  • 5. How does Vaultastic ensure the security of archived data?

    Vaultastic protects your data using a robust multi-layered security framework adhering to stringent industry cybersecurity guidelines and audit principles. Learn more.

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