Is your enterprise data retention management up to the mark?

Data retention and related regulations are gaining focus, as more businesses increasingly rely on data to drive business strategy. The sheer quantity and unstructured nature of this data present unique challenges. This situation necessitates a fool-proof data retention strategy bolstered by dependable infrastructure. You must consider some questions to overcome the problems and develop robust data retention and archiving policy.

Related: Why Archive Data?

Twelve most prominent challenges of Data Storage and Data Management

Protect your business against Data Risks

Vaultastic’s Agile Cloud Data Archiving addresses a wide range of data management use-cases for your information-driven business

Protect high-volume Current and Ex-employee Data at optimized costs

Enhance your Legal and Compliance readiness

Gain Control with Supervision and Oversight

Vaultastic: Intelligent long-term cloud data retention tool for your enterprise

Terabytes of data in different formats needing retention over several years? No Problem! Vaultastic offers a comprehensive suite of features that handle end-to-end data storage needs for your enterprise. And all this costs 60% less than conventional clunky storage methods. Here is how:
Vaultastic Solutions

Tiered storage

The Vaultastic data retention and archiving tool optimizes costs by intelligently categorizing data and storing them in different tiers based on access patterns. Mission-critical, frequently accessed data is stored on a high-performance Active storage tier. Infrequently accessed and rarely used information is stored on a slower Open Storage tier. This efficient strategy helps save costs without compromising on resilience.


Vaultastic ensures source-side deduplication of information records. Only a single version of each data record enters your cloud storage. It improves the quality and usability of the data and reduces storage costs.

Centralized archive with Automatic Migrations

Vaultastic ensures automatic ingestion of your enterprise data to the cloud and auto-migration of data between the storage tiers whenever there is a change in usage patterns, without additional charges. However, you can retrieve live and legacy data on demand in a single click. You can search and access data from any tier via a unified interface.

Cut costs and hassles by automating data retention management with Vaultastic.

While data retention and archiving are critical to enterprises, they are not core business activities on which you would want to spend time and resources. Vaultastic helps you automate these processes intelligently so you can rest easy and focus on growing your business.

Be compliance ready.

Industry Regulators expect enterprises to store accurate, unmodified records with audit trails. You can admit only pristine data as digital evidence for legal proceedings. Vaultastic helps you comply with privacy laws and data protection regulations like EU's GDPR, HIPAA, and more. You can leverage deep discovery with saved searches and periodic checks to proactively identify violations. Learn more.

Scale easily.

No need to set up bulky servers, install hard disks and configure network components each time you want to add storage capacity. Vaultastic's data retention solutions can scale automatically as your data volume grows.

Never lose archived data.

Vaultastic offers extreme data durability of 99.999999999% (11 9's), which means that there is practically zero probability of data loss. With ample redundancy and in-built disaster recovery, your archived data is always accessible. Learn more about Vaultastic’s rock-solid reliability.

Optimize costs.

With Vaultastic, you do not blindly back up stale, irrelevant, or useless data. You choose to store data per automated retention policies specific to your organization's needs. Rule-based time-bound data retention coupled with deduplication and storage tiering enables cost minimization.
Vaultastic: Data Advantage for every Enterprise

A quick preview of Vaultastic’s lifecycle data management services

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FAQs about Cloud Data Retention

  • Cloud Data Retention
Expand All | Collapse All
  • 1. How is cloud data retention and archiving better than on-premise storage?

    This article summarises the various ways in which cloud data retention and archiving is more modern and offers major benefits, which give your business an edge.

  • 2. How can I transfer my data to the Vaultastic data retention solutions?

    You can ingest data into Vaultastic’s data retention solutions by

    1. Journaling active or live email from your mail solution. This will create a copy of every mail sent and received by your users, in Vaultastic.
    2. Import legacy data from your mailboxes or data files into Vaultastic.
  • 3. Can I store data in different formats on the cloud?

    Vaultastic can ingest data in PST, EML or MBOX file formats. All of these are portable and compatible with a wide range of business and workplace productivity solutions.

  • 4. Does Vaultastic offer an all-in-one email archiving solution?

    Absolutely. Learn more here.

  • 5. How does Vaultastic ensure the security of archived data?

    Vaultastic protects your data using a robust multi-layered security framework adhering to stringent industry cybersecurity guidelines and audit principles. Learn more.

Why the Vaultastic Platform

Performance that Scales

Bulletproof Security

Multi-dimension Cost Optimization

Complete Data Lifecycle Management

Amazon WorkMail
Microsoft 365
Google Workspace
Microsoft Exchange
Microsoft Onedrive
Google Drive
Simple Email System AWS
IBM Notes

Vaultastic - cross-platform, centralised, and agile information archival

Providing protection, visibility, and for business-critical data to ensure business continuity & enable effective response to change
Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Automated monitoring, frequent periodic audits, regular training on best practices, continuous improvements, and ongoing system upgrades are a part of our active security management practice.

High Impact Data Management Use Cases   across businesses

Small Urban Bank
From fragmented data to centralized, search-ready data with near 100% durability, availability and super-fast ediscovery.
Mid Sized Financial Services Firm
Manage subcription and storage costs of ex-employee data retention as mandated by regulations.
Mid Sized Health Insurance
Build reputation, reduce risks with fast turn around on data requests for litigation.
Mid Sized Regional Bank
Retain historical data to comply with regularity retention guidelines and stay audit-ready.
Mid Sized Bank
Reduce risks of compliance penalties with fast ediscovery and flexible extraction tools.
Legal Services Firm
Perform ediscovery across user accounts for faster and more flexible data access.
Local Government Body
Reliably migrate data to centrally searchable, highly available repository, and deliver better citizen service.
Small retail tech
Gain visibility, responsiveness, compliance and legal readiness for customer communications.
Research and communication Services
Easy investigate customer issue escalations to improve service quality.
Save on subscription upgrade costs by managing data better.


Very promising and visionary futuristic product

Overall this product is very much front line in terms of current compliance needs and competing with World leader peer solutions.

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- GM in the Healthcare Industry

Innovation And Solutioning At Its Best

Innovation and solutioning at its best: It has been a great experience working with Mithi. Specially in the servicing part there support is commendable. They are good at providing simple and innovative solutioning.

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Head - IT Application And Support in the Healthcare Industry

The Archival - peak to bottom

We needed to preserve email data of former employees, reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively.

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- Head IT in the Finance Industry

Good Product with Easy interface

The archival was always an issue in an on-prem solution. Compliance and Risk deparments always wanted a quick retrieval of archived email which we are now able to deliver on time.

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- EVP & CTO in the Finance Industry

Overall experience with product was Technically excellent as well as economical.

Mithi team was persistent and helped our team to smoothly meet our compliance requirements and were able to implement as per the proposed timelines. Their support is outstanding.

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-Chief Manager - IT in the Manufacturing Industry

Must use vault solution for you important data.

Have been using Vaultastic for the last three years now, and have never faced any issue is the above features. The features provided are useful. The version 4 is more feature rich, and I am excited to use it.

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- Person in the Enterprise Architecture and Technology Innovation role
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