Email boxes are growing to maximum limits on MS 365, MS Exchange, Google Workspace, or other email solutions.

Increasing digitization is causing organizations to rely heavily on digital business communication channels, with the ubiquitous email being the primary tool.

And, with an average user’s mailbox growing at 4GB annually, organizations now face severe challenges in data storage and management.

Thus even though most cloud or hosted email services provide sufficiently large mailboxes suitable to start with, they soon fill up.

Traditional Email Preservation Methods make Email Storage Management Unproductive, Risky, and Costly.

To counteract these challenges in data storage and data management, users and IT teams typically download and delete aging or non-critical emails to reclaim mailbox space.

Besides the loss of productive hours and the high risk of data loss, this method creates fragmentation making information search challenging.

Alternatively, you may purchase advanced plans with higher storage, which can be prohibitively expensive.
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Protect your business against Data Risks

Vaultastic’s Agile Cloud Data Archiving addresses a wide range of data management use-cases for your information-driven business

Protect high-volume Current and Ex-employee Data at optimized costs

Enhance your Legal and Compliance readiness

Gain Control with Supervision and Oversight

Vaultastic's Storage Tiering improves resilience in email storage management

Vaultastic Solutions

Tiered Data Storage Architecture

Vaultastic’s cloud email archiving service automatically ingests and preserves active emails from your primary mail solution in real-time, thus freeing you to apply a retention policy on the active mailboxes and restrict their growth.

Your users can access recent emails via the active mailboxes and all older emails from the Vaultastic Ediscovery console, quickly locating specific pieces of information and documents buried anywhere in the email store.

Related: Many other benefits of email archiving.

Max out your cost optimization, up to 60%

Leverage one more level of storage tiering to automatically move infrequently used aging data to the Vaultastic Open (cold) Store and save even more.

A storage tiering architecture will spread your data across HOT (recent, current emails), WARM (near past data) and COLD (aged and infrequently used emails) cloud stores to save up to 60% costs.

Remember, it’s costlier to store emails on active mailboxes than in an archive like Vaultastic, which works hard to optimize storage costs across the entire data life cycle.

As a result, you have mitigated the challenges in data storage and management without buying expensive plan upgrades while ensuring data protection for all your email data at much-reduced costs.

Related: How storage tiering enables long-term email data retention at 60% reduced costs.

Manage Mailbox Storage growth with Vaultastic

The Vaultastic addon achieves 100% data availability at compressed costs (save up to 60%).

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Manage Mailbox Storage growth with Vaultastic

Perks of Vaultastic as an agile email storage management solution

Vaultastic’s data storage management tools deliver substantial benefits while helping you mitigate challenges faced in data storage and data management.

Consistently high mail performance

A regulated active mailbox size will deliver a consistent mail application performance to your users.

Ensure legal and compliance readiness with data resilience

The resultant, centralized search-ready repository of ALL your email data enables quick response to information requests, improving your legal and audit readiness.

Save up to 60%

You save up to 60% on data storage management costs by maintaining your essential email solution subscription while offloading aging data to cloud storage optimized for costs.

Reduced Data Risks

A robust multi-layered shared security architecture ensures that all your critical email data is safe, immutable and fully secured against any threats. That’s peace of mind.
Vaultastic: Data Advantage for every Enterprise

A quick preview of Vaultastic’s lifecycle data management services

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We'd be keen to understand your Data Archiving & Management Challenges & work out how Vaultastic could be useful.

FAQs about Email Storage Solutions

  • Email Storage Management
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  • 1. How does this Email Storage solution help me stay within my purchased mailbox limits of 30GB or 50GB?

    By deploying Vaultastic, you will automatically archive a copy of every mail to an independent, safe, and secure infrastructure. 

    Now it’s safe to delete emails from your active mailboxes since you will find them on Vaultastic. So, by deploying an automatic retention policy on your primary mailboxes (like retain emails of only the last two years and delete the rest), you can curtail the size of your mailboxes to stay within limits.

    Learn more about this email storage solution works.

  • 2. Once I archive emails to Vaultastic, is it safe for me to delete aging emails from my primary mailboxes? Do I need to maintain another backup?

    Vaultastic delivers robust data durability and availability with a disaster recovery site that stores multiple redundant copies of your emails. A copy of all your emails is saved in Vaultastic’s extremely durable cloud storage (11 9’s of durability), ensuring that your chance of losing data is near zero. Learn more.

  • 3. I practice periodically downloading old mail from my users’ mailboxes to PST files and storing them offline, which works for me. Why should I adopt Vaultastic as an Email Storage Management solution?

    These traditional methods are limiting:

    Manual process leading to low productivity: 

    Your IT Team, currently engaged in this work, can be doing something which adds more value to your business.

    Risk of Data loss:

    Since your capture is periodic, you will likely miss any added and deleted emails in the gap. Also, the human element and traditional storage devices fragment data and open it to tampering, theft, and loss.

    Difficult to find information:

    The fragmented, raw data makes it challenging to locate specific information quickly and accurately when requested during litigation or audits.

    Vaultastic’s data storage management tools address the above and more challenges faced in data storage and data management. Learn more

Why the Vaultastic Platform

Performance that Scales

Bulletproof Security

Multi-dimension Cost Optimization

Complete Data Lifecycle Management

Amazon WorkMail
Microsoft 365
Google Workspace
Microsoft Exchange
Microsoft Onedrive
Google Drive
Simple Email System AWS
IBM Notes

Vaultastic - cross-platform, centralised, and agile information archival

Providing protection, visibility, and for business-critical data to ensure business continuity & enable effective response to change
Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Automated monitoring, frequent periodic audits, regular training on best practices, continuous improvements, and ongoing system upgrades are a part of our active security management practice.

High Impact Data Management Use Cases   across businesses

Small Urban Bank
From fragmented data to centralized, search-ready data with near 100% durability, availability and super-fast ediscovery.
Mid Sized Financial Services Firm
Manage subcription and storage costs of ex-employee data retention as mandated by regulations.
Mid Sized Health Insurance
Build reputation, reduce risks with fast turn around on data requests for litigation.
Mid Sized Regional Bank
Retain historical data to comply with regularity retention guidelines and stay audit-ready.
Mid Sized Bank
Reduce risks of compliance penalties with fast ediscovery and flexible extraction tools.
Legal Services Firm
Perform ediscovery across user accounts for faster and more flexible data access.
Local Government Body
Reliably migrate data to centrally searchable, highly available repository, and deliver better citizen service.
Small retail tech
Gain visibility, responsiveness, compliance and legal readiness for customer communications.
Research and communication Services
Easy investigate customer issue escalations to improve service quality.
Save on subscription upgrade costs by managing data better.


Very promising and visionary futuristic product

Overall this product is very much front line in terms of current compliance needs and competing with World leader peer solutions.

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- GM in the Healthcare Industry

Innovation And Solutioning At Its Best

Innovation and solutioning at its best: It has been a great experience working with Mithi. Specially in the servicing part there support is commendable. They are good at providing simple and innovative solutioning.

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Head - IT Application And Support in the Healthcare Industry

The Archival - peak to bottom

We needed to preserve email data of former employees, reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively.

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- Head IT in the Finance Industry

Good Product with Easy interface

The archival was always an issue in an on-prem solution. Compliance and Risk deparments always wanted a quick retrieval of archived email which we are now able to deliver on time.

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- EVP & CTO in the Finance Industry

Overall experience with product was Technically excellent as well as economical.

Mithi team was persistent and helped our team to smoothly meet our compliance requirements and were able to implement as per the proposed timelines. Their support is outstanding.

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-Chief Manager - IT in the Manufacturing Industry

Must use vault solution for you important data.

Have been using Vaultastic for the last three years now, and have never faced any issue is the above features. The features provided are useful. The version 4 is more feature rich, and I am excited to use it.

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- Person in the Enterprise Architecture and Technology Innovation role
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