Legacy Archive Data Management

Legacy Archive Data Management is a burden.

The need for Legacy Archive Data Management

Business continuity

Often, emails store critical business information, which includes agreements, contract negotiations, commitments, issues, invoices, reports, notifications, and contacts.

60% of business-critical information is stored exclusively in email – IDC

Thus, the importance of email data makes it essential for you to safely preserve this information for extended periods to ensure business continuity, boost productivity and meet compliance goals.

Role Transition with Improved Productivity

As your employees move on, there is a growing need to allow their successors to access their historical emails to support a smooth role transition in context.

Enhance Audit Readiness and Regulatory Compliance Postures

Suppose you are a regulated industry. In that case, and by law, you must retain a copy of all emails in immutable storage, be ready to prove that the information is secure, replicated, tamper-proof, and maintains an audit trail.

Reclaim active mailbox space.

If your mailboxes are hitting limits, you can avoid expensive plan upgrades by offloading aging data to your cost-optimized archives and making it available to your users.

Gain Competitive advantage

If you discover information on-demand, you can unlock the value trapped in historical email data and leverage email data as an asset by finding reusable knowledge pieces, conversations, and usage patterns and gaining business insights using analytics.

What’s the problem with conventional Legacy Archive Data Management practices?

Low productivity caused by Data Fragmentation

Large volumes of former employees’ email data, aging email data of critical users, and fragmented backups compound over time.

This data in various formats resides on offline backup media, servers, disabled mailboxes, end-points, and other archiving solutions.

Managing this, locating information, and retrieving it quickly when required is exceptionally daunting.

High Risk of Data Loss

Traditional preservation methods for legacy archives increase your risk of data loss and corruption, leading to poor data integrity. The lack of confidence that all data is secured and can be retrieved on-demand can severely hamper trust and reputation with your customers.

Severe Non-Compliance Penalties

Inability to withstand rigorous audits and comply with regulatory requirements can attract penalties that cost you money, time, and reputation.

Your slow response to data access requests by auditors or compliance teams will exaggerate your business risks.

Difficult and Expensive Migrations

You will typically find legacy data on end-points, disabled mailboxes, offline storage devices, mail servers, and archaic archival systems.

And these distributed systems that contain the information you wish to import have various challenges with exporting it in the accepted portable formats.

Delays in Legacy Archive Data Management occur due to the difficulties in exporting data from these various systems and the manual effort required to convert and import it into the archive.

Vaultastic Legacy Archive Data Management delivers on-demand access to historical data.

Vaultastic overcomes traditional Legacy Archive Data Management challenges with a centralized perpetual repository, automatic migrations, and rich on-demand cloud services.

At Mithi, we are helping organizations like yours migrate large volumes of legacy email data from fragmented stores across the organization into reliable, secure, and always-available email archives.

Highly Secure, Resilient, and Encrypted storage lays a Strong Foundation.

Central, secure, consolidated storage of all your email data gives you tremendous flexibility and control to rapidly find email data of any period using ediscovery.

Reduce compliance and regulatory risk with data immutability.

Your Industry Regulators expect you to preserve immutable data with auditable chains of custody to serve as admissible electronic evidence in legal proceedings. Vaultastic delivers.

High-Speed Migration to boost productivity

Valuable legacy data stored using unwieldy mechanisms can be made more accessible by moving it to the cloud.

Resilient migration tools supporting various email data formats and sources can help reduce the challenges of importing large volumes of legacy email data from the traditional storage and archive environments on-premises.

Reduce Data Storage Costs by up to 60%

Vaultastic Inactive store can protect Legacy archives while the Active store preserves live email data. This storage tiering architecture will optimize the costs of long-term retention of high-volume data by up to 60%.

In addition, automated migration and pay-per-use pricing for on-demand services further optimize your cash flow and substantially reduce storage and access costs.

Vaultastic stands out as a Legacy Archive Data Management platform.

Uphold your Legal Posture with Data Residency

Vaultastic enables data storage in several regions, ensuring compliance with your governments' and industry bodies' data residency regulations.

Portable Formats to boost Audit readiness

You can easily and quickly export the eDiscovery results or an entire vault into portable files for directly sharing with auditors and compliance officers.

High Data Durability and Availability deliver peace of mind.

In-built Disaster Recovery delivers an endless cloud archive with high data durability and availability by storing multiple redundant copies of your emails in geographically separate cloud availability zones.

Multi-Dimension Cost Optimization keeps costs under control.

Vaultastic engineers work hard to compress your data management costs using deduplication (up to 47% storage reduction), automation, and storage tiering to bifurcate active and legacy archives, pay-per-use, and more.

The Data Custodian promise

Your data is yours alone. We only safe keep it for you. Vaultastic, by design, supports easy data in and easy data out. If the volume of data is too large for the wire, we also support physical data shipment to/from your environment and the AWS cloud.

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The Vaultastic Edge for Email Archiving

Vaultastic, helps businesses centrally preserve, discover, and manage large volumes of email data with ease and considerable cost savings.

Centralized archive

An elastic archive keeps all your emails online and search-ready in durable, tamper-evident vaults to help you respond to compliance requests quickly, accurately, and with confidence.

Compliance Management

Deep e-discovery using boolean constructs on mail attributes, message content, and date along with legal hold capabilities, support compliance, and legal evidence requests

Multi-layered security

Building on AWS’s shared security model, Vaultastic delivers bullet-proof security “IN” the cloud to protect against cyber-attacks and ensures that your sensitive data stored on our platform is encrypted, immutable, and tamper-resistant.

Automated migrations

Vaultastic bundles automated migration tools for rapid and accurate ingestion of historical email archives into the central repository for long-term, durable protection of business-critical data.

Durable archive

As a perpetual archive in separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9’s), storing immutable copies of your email data in multiple geographically apart availability zones (data centers) of AWS.

Rich set of cloud tools

Vaultastic cloud email archiving solution provides a rich set of cloud and data services to efficiently & securely manage the operational and legacy data. Find a mail, support a large ediscovery, export data, govern information, and more.

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Live Case Study

We needed to preserve email data of former employees with on-demand access, at compressed costs. We also wanted to reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively

Head IT in the Finance Industry

Learn how this leading mid-sized financial services company (NBFC) saves over 70K USD annually and sees a 2.5x ROI. Please take me to the case study.