Challenges of Audit and Compliance Management
Organizations need to manage the risk related to information leakage and ensure regulatory compliance regarding supervision and reporting of email communications.
To ensure compliance, organizations often need the help of external legal experts, auditors, and enforcement agencies to review potential policy violations and decide the course of action.
Cost-effective long-term data protection with new-age tools for ediscovery, extraction, sharing and collaboration are the foundation of a productive legal, and compliance risk management setup.
It’s not easy, however.
Growing Regulatory demands and Cybersecurity threats
The continually evolving regulatory landscape, stringent data protection/privacy laws, and growing cyberattacks targeting critical information challenges already burdened IT teams.IT Teams are expected to preserve data securely and respond rapidly and accurately to legal and compliance queries while managing the need for greater security and enhanced productivity.
Scattered information makes ediscovery and compliance auditing difficult.
Early case management for compliance violations can create a privacy risk.
The Vaultastic solution eases your burden of Regulatory Compliance management.
A central, consolidated data repository carrying active and legacy data, with powerful ediscovery, extraction, and case management tools, can mitigate this challenge almost entirely.
Using Vaultastic’s central cloud archive, your business can reduce the effort and time required to respond to investigation queries and comply with regulatory compliance audits.Vaultastic can also ease how you handle legal challenges and compliance with government data protection and privacy laws such as European Union General Data Protection Regulation (GDPR).
Robust foundation to support Legal and Compliance management
Vaultastic delivers comprehensive compliance, e-discovery, and litigation support with new-age cloud tools for cost-effective, centralized, long-term data retention, deep ediscovery, legal hold, case management workflows, and data export in portable formats.Related: Compliance with laws and regulations requires long-term data retention as a foundational IT strategy.
Immutable data storage by default reduces compliance and regulatory risk.
Ediscovery Automation features catch compliance violations proactively.
Secure, private, and effective case reviews involving external compliance teams
Detect potential breaches, flag them and share them securely and privately with selected internal and external auditors and legal experts.
Vaultastic supports easy tools for the stakeholders to post their views on the flagged content and have discussions to arrive at a decision.
This discussion also gets recorded with the flagged content as a lifetime record for future reference and learning.Learn more
Self-Service ediscovery views for auditors boost efficiency
Benefits of Vaultastic as your Enterprise Compliance Management solution
Single Pane of Glass
Increased Privacy during Case Management
The compliaince workflow tools reduce the risk of data leakage since the data under investigation can never get copied, downloaded, or shared from the app.Learn more.
Easier and speedier resolution of issues via an integrated process
Data Residency to comply with Government regulations
Reduce Legal and Compliance costs
Vaultastic’s deep e-discovery uses boolean constructs on mail attributes, message content, date, and legal hold capabilities to support rapid and accurate responses to compliance and legal evidence requests.This fast search capability reduces risk and litigation costs.
Portable Formats to efficiently serve audit requests.
An in-built Disaster Recovery site
The Vaultastic Edge for Email Archiving
Cross Platform. Independent. Open
- Legal and Compliance management
- 1. During an investigation, how do I quickly search and extract my archived email data on Vaultastic?More
Vaultastic offers role-based access to your archived data.
Depending on your use case, you can enable self-service individual vault access, department-level access, or complete auditor-level access for selected users to de-burden IT teams and boost productivity.
The Vaultastic app is a cloud web application accessed anywhere using a browser.
- 2. Can I provide secured, selective access to mail vaults on Vaultastic to an external auditor in an audit scenario?More
Absolutely and it's a recommended practice to optimize productivity.
Once you receive a data access request, you can enable auditor access and allow secure, read-only access to selected vaults.
You can also control whether the auditor can export the data, print it, or forward those emails. Once the audit is complete, you can disable access.
- 3. When a user is under investigation, the vault has to be on legal hold, and no deletion or retention policies should apply to this vault. Does Vaultastic support a legal hold?
- 4. The auditors want email data of specific users of a particular period in the PST format. Can Vaulastic do this?
- 5. My data size is enormous and is continually growing. How does Vaultastic preserve such large volumes of data without a proportional increase in cost?More
Vaultastic integrates Legacyflo, the scalable migration tool, which can very easily import this data into respective vaults. Considering the size, we may recommend using the AWS snowball to physically move this data into the cloud to speed up the import.
For such extensive data and as it grows further, Vaultastic can deploy storage tiering to segregate recent, frequently used emails in the Active (hot) store and aging infrequently used emails into the Inactive (cold) store.
Vaultastic's storage tiering can optimize costs of long-term retention of high volume data by up to 60%.
Learn more in this live case study.