Why is Data Supervision Critical to Business Success?

Whether you are the CEO of a company or an IT manager, IT professionals across an organization are responsible for complying with regulations about email communications.

But the sheer volume of emails makes email supervision an arduous and overwhelming task. Adding to the volume challenge is the lightning-quick frequency of emails and the diverse nature of email communications. Evolving workplace norms, too, are adding to the challenge. The email supervision platter now includes supervising remote employees as well.

Compliance standards, financial security, organizational data safety, and team conduct are critical to a business's growth and success. Thus, efficient email supervision is critical to maintaining effective email communication in the workplace. Efficient supervision in the workplace enables you to identify early the risks that can compromise your organization’s assets and reputation.

If you struggle to monitor your teams’ email communications and maintain regulatory compliance, it is time to switch to process-transforming solutions.
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Challenges with existing Data and Email Monitoring Solutions

Auto-bcc is the conventional email monitoring tool that most organizations use for email supervision and related compliance. This method typically consists of a specialized mailbox that collects copies of email communications for your review.

Key challenges that auto-bcc email monitoring presents include:

Protect your business against Data Risks

Vaultastic’s Agile Cloud Data Archiving addresses a wide range of data management use-cases for your information-driven business

Protect high-volume Current and Ex-employee Data at optimized costs

Enhance your Legal and Compliance readiness

Gain Control with Supervision and Oversight

How Vaultastic Helps you Overcome Existing Email Monitoring Challenges to ensure supervisory compliance?

Email data is your organization’s critical data asset. Given its role in maintaining effective communication in the workplace and email supervision compliance, it is crucial to maintain your email data effectively.

Unstructured maintenance of email data leads to compliance concerns and team and resource productivity issues, which are detrimental to business growth and success.

Vaultastic addresses your organization’s email monitoring challenges with cloud-based archiving. This future-ready solution creates cloud-based vaults to secure your data. These data vaults are tamper-proof and can store data for extended periods.

Vaultastic provides role-based access to email data. As a result, departmental heads and authorized supervisors across the organization can easily access the required data.
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Simplify data supervision with these agile Vaultastic features

Get a cloud-based perpetual archive separate from MS Exchange. Vaultastic is infinitely scalable and keeps pace with your storage growth without any manual intervention.
Vaultastic Solutions

Increase eDiscovery flexibility and speed with a click

Multi-level e-discovery controls enable limited search access to department heads for monitoring the emails of only their team members. Use simple Boolean logic for in-depth and accurate data retrieval.

Layered storage with security

Vaulastic optimizes storage costs along the entire data lifecycle using a hierarchical storage architecture, thus allowing you to preserve humongous volumes of data at compressed costs.

Get your queries resolved in a click

Save time and improve search efficiency with Saved Queries. A single click enables easy multiple searches.

Privately share breach data

Share suspicious emails with your legal team or authorized teams for reviewal via a secure, integrated case management tool. Learn more.

Extract Data in Portable Formats

Export search results or complete vaults in popular formats (PST/EML) for sharing with compliance teams to perform offline analysis.

Vaultastic's robust information governance delivers superior Supervisory
Compliance support

With Vaultastic, you can perform multiple email data management functions with ease.

Be it data search, retrieval, unification, extraction, protection, or management, do it all with Vaultastic.

With its high-performing functions, Vaultastic enables faster email supervisory compliance, minimizes data security risks, and ensures cost efficiency.

Overall, Vaultastic results in effective email communication in the workplace and improved business agility.
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Store email data not in fragments but in a “central cloud repository”

Email data is preserved in easy-to-access vaults, which facilitates faster search, retrieval, and extraction. Share email data easily, respond to litigations and regulatory norms faster and with accurate data, and adhere to data privacy and confidentiality laws, all with efficiency.

Drive Greater Team Performance

Brimming mailboxes impact system and user performance enormously. They make search almost impossible, slow down data sharing, and degrade server and system performance.

With systems working beyond capacity, users struggle to maintain resources such as mailboxes to preserve critical emails while managing space for new emails.

Vaultastic’s hierarchical storage prevents the concerns of stuffed mailboxes. With less-used emails moved to low-cost stores, primary mailboxes are spacious and lean. As a result, system performance and user productivity are both enormously improved.

Enhance team productivity with improved data accessibility

Vaultastic employs a search-enabled centralized email archive that can store email data for durable time stretches. The platform has “elastic cloud-store objects,” which enable data retrieval at any time and by any authorized user.

Authorized users across the organization can access pertinent email data using web-based access. Users need not waste time or resources in obtaining approvals as the platform is role-based and facilitates self-service.

Optimize storage and save costs of up to 60%.

With traditional mailbox storage of emails, you need to rely on storage plans to increase storage capacity. An alternate solution is to empty existing mailboxes, which is a time- and resource-consuming process.

Vaultastic employs a hierarchical storage approach. You can move email data that requires less-frequent access to low-cost vaults. You can still access this data when needed.

Improve Organizational Readiness for Supervisory Compliance

Your organization needs to be ever-ready to comply with regulatory norms for data security, cybersecurity, privacy, audit, and legal purposes.

Vaultastic has portable vaults that enable easier email search across different parameters and faster data retrieval, extraction, and share options. Data in the vaults is immutable, which ensures data integrity.

With its efficient features, Vaultastic presents the best tool to rapidly meet your regulatory compliance demands and enhance the process for future compliance requirements.
Vaultastic: Data Advantage for every Enterprise

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FAQs about Supervisory Compliance

  • Supervisory Compliance
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  • 1. How can I ensure that my sales department head is only allowed to search the business communication of the sales team and nobody else?

    Vaultastic supports multi-level ediscovery based on the role of the user. For any user, you can define the vaults they are allowed to search. E.g., a department head is allowed to search only across the vaults of the members of the department, OR an auditor can search across all users' mailboxes, OR an IT team member can search across the vaults of all users except the VIP users.

  • 2. If my auditors find a potential breach, how can they share this data with legal/compliance experts and the management?

    Traditionally, the breach data is downloaded and transported over email or any storage device. While this extraction method is possible with Vaultastic, we propose a better, more secure, and private method. Vaultastic supports an integrated case management tool, which allows you to securely and privately share breach data with internal and external exports. The experts can share their views within the case management tool and discuss to resolve the issue rapidly.

  • 3. I have standard queries that I need to run daily to locate emails with potential policy violations. Is there any efficient way for me to do this?

    Yes, certainly. Vaultastic’s intuitive ediscovery interface is designed to boost productivity. It allows you to save frequently required queries and run them with a single click.

Why the Vaultastic Platform

Performance that Scales

Bulletproof Security

Multi-dimension Cost Optimization

Complete Data Lifecycle Management

Amazon WorkMail
Microsoft 365
Google Workspace
Microsoft Exchange
Microsoft Onedrive
Google Drive
Simple Email System AWS
IBM Notes

Vaultastic - cross-platform, centralised, and agile information archival

Providing protection, visibility, and for business-critical data to ensure business continuity & enable effective response to change
Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Automated monitoring, frequent periodic audits, regular training on best practices, continuous improvements, and ongoing system upgrades are a part of our active security management practice.

High Impact Data Management Use Cases   across businesses

Small Urban Bank
From fragmented data to centralized, search-ready data with near 100% durability, availability and super-fast ediscovery.
Mid Sized Financial Services Firm
Manage subcription and storage costs of ex-employee data retention as mandated by regulations.
Mid Sized Health Insurance
Build reputation, reduce risks with fast turn around on data requests for litigation.
Mid Sized Regional Bank
Retain historical data to comply with regularity retention guidelines and stay audit-ready.
Mid Sized Bank
Reduce risks of compliance penalties with fast ediscovery and flexible extraction tools.
Legal Services Firm
Perform ediscovery across user accounts for faster and more flexible data access.
Local Government Body
Reliably migrate data to centrally searchable, highly available repository, and deliver better citizen service.
Small retail tech
Gain visibility, responsiveness, compliance and legal readiness for customer communications.
Research and communication Services
Easy investigate customer issue escalations to improve service quality.
Save on subscription upgrade costs by managing data better.


Very promising and visionary futuristic product

Overall this product is very much front line in terms of current compliance needs and competing with World leader peer solutions.

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- GM in the Healthcare Industry

Innovation And Solutioning At Its Best

Innovation and solutioning at its best: It has been a great experience working with Mithi. Specially in the servicing part there support is commendable. They are good at providing simple and innovative solutioning.

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Head - IT Application And Support in the Healthcare Industry

The Archival - peak to bottom

We needed to preserve email data of former employees, reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively.

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- Head IT in the Finance Industry

Good Product with Easy interface

The archival was always an issue in an on-prem solution. Compliance and Risk deparments always wanted a quick retrieval of archived email which we are now able to deliver on time.

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- EVP & CTO in the Finance Industry

Overall experience with product was Technically excellent as well as economical.

Mithi team was persistent and helped our team to smoothly meet our compliance requirements and were able to implement as per the proposed timelines. Their support is outstanding.

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-Chief Manager - IT in the Manufacturing Industry

Must use vault solution for you important data.

Have been using Vaultastic for the last three years now, and have never faced any issue is the above features. The features provided are useful. The version 4 is more feature rich, and I am excited to use it.

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- Person in the Enterprise Architecture and Technology Innovation role
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