Legacy Email Data Management

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Why is it important to preserve legacy email data

60% business critical information in email

Smoothen Employee Transition

Meet Regulation Compliance

Unlock Trapped Value

Organisations operating in regulated industry sectors, by law, must retain a copy of all email in an immutable repository and be ready to prove that the information is safe, replicated and tamper evident and provide tools to discover & extract information on demand.

From an opportunity perspective, organisations who preserve email and can discover on demand are in a strong position to unlock the value trapped in historical email data and leverage email data as an asset by finding reusable knowledge pieces, conversations, usage patterns, and run analytics to gain business insights.

Challenges

Data Fragmentation: As employees come and go, their email data is collected and stored on various mediums such as tapes, drives, suspended mailboxes, endpoints, etc., creating fragmentation of the data, spread across the organization.

These traditional methods of preserving historical email data in most organizations increase data related risks and are not useful since all this data is stored in the raw form, making it difficult to access and search. Penalties for non-compliance can be severe and costly.

Data related risks: Businesses are keen to de-risk on this front and figure out a way to centrally preserve all their legacy email data in a secure environment, be ready for regulation compliance and leverage this accumulated wealth of information (70% + business-critical data is carried in email) for business decisions, insights, knowledge discovery and extraction.

Migration to cloud: However, migrating all this fragmented information from traditional archive environments into a central cloud environment can be a time consuming, human intensive and difficult.

The Solution

Protect the value in legacy email data and make it available easily, and on demand.

Automated migration tools supporting various email data formats, can help reduce the pain of migrating large volumes of legacy data from the traditional archive environments in-premise.

At Mithi, we are helping organisations just like yours, migrate large volumes of legacy email data from fragmented stores across the organisation into reliable, secure and always available email archives.

Discovery ready email data lake: Our historical data upload tool supports this process with automated jobs to ingest email from various sources and in various formats, improving your productivity. The imported data is indexed and preserved securely in the HOLD repository of Vaultastic to create an email data lake and is available for discovery on-demand to various stake holders.

Our archiving and ediscovery platform, Vaultastic, is an elastic cloud-native email data management solution making email data secure, accessible & useful while lowering Business Risks, reducing the operational and capital expenses and ensuring compliance readiness.

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