No, you would use the Microsoft 365 journaling capability to send a copy of every mail sent and received by selected users to Vaultastic.

Yes. Configuring Vaultastic for mail domains hosted on Cloud email services such as Microsoft 365 or Google Workspace ensures that a physical copy of every mail sent and received is available on the AWS cloud.

This multi-cloud strategy reduces your risk of vendor lock-in as you control your most critical data in an independent infrastructure.

Read More: I already use Microsoft 365 on the cloud. Do I still need a separate archiving solution?

If you are doing this to keep a copy of all your files on OneDrive, consider a safer, more secure, and scalable option like Vaultastic. 

A OneDrive backup to an external hard drive increases data loss, corruption, and tampering risks, rendering the whole solution very risky.

Vaultastic’s cloud-based data archiving solution provides an excellent alternative to back up OneDrive files and reduces risks related to accidental or intentional erasures.

Vaultastic complies with industry regulatory norms and provides exceptionally durable storage to put you at ease.

Learn more here.

The best way to back up OneDrive is via a periodic sync of the files generated, stored, and modified. Vaultastic can sync files from OneDrive using a complete sync for the first time and then an incremental sync regularly to capture the changes.

Learn more here.

Having adequate storage in the active user mailbox or OneDrive may not protect your critical data against accidental or intentional erasure, theft, or corruption.

In addition, Microsoft 365 includes archiving capabilities, such as legal hold and retaining deleted items for some time.

However, it may not provide the level of granularity, searchability, and compliance capabilities that a dedicated data archive solution would offer.

If your organization has specific regulatory or legal requirements for data retention and archiving, or if you need advanced search and discovery capabilities for historical data across user vaults, it may be beneficial to use a separate data archive solution in addition to Microsoft 365. Learn more here

Vaultastic offers role-based access to your archived data.

Depending on your use case, you can enable individual user access, department-level access, or complete auditor-level access.

The Vaultastic app is a cloud web application accessed anywhere using a browser.

Yes. You can archive emails only for a selected set of users using the journaling configurations on Microsft 365.

Yes. You can add vaults (corresponding to mailboxes on your MS 365 environment) and import your PST files into these vaults. The email data, once imported, is now available in a search-ready form.

Archiving files from OneDrive for Business involves creating a backup copy of the files to separate independent storage on another cloud. 

Vaultastic does this by allowing you to define the files you should archive from the user’s drive based on the date and time and other relevant attributes of the files.

Using the same tools, you can also take regular incremental backups of the files changed between the two backups.

The frequency of archiving files from OneDrive for Business will depend on your organization's specific needs and regulations. 

Since the files on OneDrive for Business carry business-critical data generated by users, we recommend a frequent schedule of incremental backups after the entire initial backup.

A daily backup works best.

Yes, you can restore files you have archived from OneDrive for Business. Vaultastic provides a search tool to locate the required files from the backup and then extraction tools to export the selected files.

You can archive file data from user accounts and particular folders from OneDrive for Business. While specifying the job, you can also set the modified or created time. Learn more here.

Vaultastic has no such limitations.

To ensure a complete OneDrive backup of all files, we recommend using Vaultastic:

1. Take a complete OneDrive backup of all the files for all the users.
2. Now, incrementally backup OneDrive files daily to ensure complete capture of all changes and additions on that day.

Using this simple strategy, you can archive or backup OneDrive for business data to ensure complete redundancy for your critical information.

Learn more here.

Even though OneDrive is on the cloud, it is not safe from the tampering of files or accidental and intentional file erasures. 

Also, when an employee leaves your organization, how will you preserve the corporate data generated, stored, and used by the employee via OneDrive?

In a regulated industry, you must have an independent backup of all data in separate storage that is safe, secure, and durable.

Hence, regularly backing up all your business-critical data on OneDrive to different cloud storage is advised.

Vaultastic’s robust data protection platform can deliver secure OneDrive file archiving to achieve multi-layered and durable OneDrive file protection.

Vaultastic offers complete and incremental backup of files on OneDrive using automated tools and an operational cloud infrastructure separate from Microsoft.

Amongst file archiving solutions to backup OneDrive files, Vaultastic excels in speed, ease, and cost optimization of storage.

To adhere to the regulatory guidelines for data security, you must ensure a physically separate, secure, and durable copy of all your critical data. 

A robust backup and recovery strategy for OneDrive focuses on archiving the files on OneDrive to independent cloud storage. 

Thus a powerful OneDrive backup and compliance are inextricably linked.

While the traditional popular method is to backup OneDrive files to an external hard drive or backup OneDrive to a local drive, these may not be the safest and most secure ways to manage a OneDrive backup.

A cloud backup for OneDrive, like the one offered by Vaulastic, will ensure that you securely and durably preserve your business-critical file data from OneDrive in an independent store.

We propose using Vaultastic as an add-on to OneDrive for business. This simple integration will help you with regular OneDrive backups and ensure you preserve your valuable data on the Vaultastic cloud with 11 9’s durability backed by an in-built disaster recovery site.

Vaultastic is a simple but robust tool supporting the backup and recovery for OneDrive. A single pane of glass administration eases the management of your OneDrive backup and retention strategy.

No, the Vaultastic connector for Hosted Exchange uses the journaling feature of Hosted Exchange to send a copy of every mail sent and received by the selected users to an independent Vaultastic store. This capability does not require any additional software or tool to be installed on the Hosted Exchange setup.

Hosted Exchange, Exchange Online domain administrators have to configure journaling to forward copies of incoming and outgoing mail of the selected or all users to the Vaultastic servers.

Learn more about configuring Office 365 and MS Exchange to archive email to Vaultastic

Vaultastic protects email using the journaling capability of the primary mail platform. This ensures that a copy of every email is sent to Vaultastic in real-time, BEFORE delivery. Thereby ensuring that even if emails are deleted from the primary mailbox, they continue to remain intact on Vaultastic

An IMAP based archiving connector would be periodic and therefore doesn't ensure that all email would be archived.

As an admin/user of Vaultastic, you can export mail from your Vaultastic account and restore it into your live mailbox.
Please refer to this document for the Steps to export email from Vaultastic

The deployment of your Vaultastic account is an AWS region of your choice. Currently, Vaultastic SaaS is available in the APAC region (Singapore) or the India region.

Your data is stored on elastic cloud storage objects offering extremely high durability.

It's great to know that you are maintaining regular backups of your mail server. However, please note that all actions on the mailstore including deleting of mail or mailboxes are reflected in the periodic backups.

Therefore if a user deletes mail, the next backup will not contain the deleted mail.

Vaultastic in contrast secures a copy of all emails before delivery. This ensures that even if a user accidentally or intentionally deletes mail from the primary mailbox, it is still available in the Vaultastic store.

Long story short, a periodic mail server backup cannot replace an automatic email archival.

At this point in time, Vaultastic archives only email data.

We do have plans of incorporating other forms of conversations and data from other sources as part of the archival process in the near future.

Yes. Vaultastic supports a wide range of mail servers such as Zimbra, MS Exchange, Lotus Domino, MDaemon, Postfix, Mithi SkyConnect, and Mithi Connect Xf, etc.

You can configure a forwarding or journaling rule on the primary mail server to secure a copy of every incoming and outgoing mail to Vaultastic.

Mails from all MS Exchange versions which support journaling can be backed onto Vaultastic. This includes MS Exchange 2007, MS Exchange 2010, and MS Exchange 2013.

The rapid digitization of organizations across industries is driving reliance on modern tools for business communication. 

And email has become a dominant form of communication between organizations and their customers and partners.

This shift creates large volumes of unstructured business communication data, making recovery of data complex while handling data loss, theft, or corruption cases.

And the growing sophistication and number of cyberattacks are not helping to manage data-related risks.

A secure, immutable, central archive can help you preserve email data in tamper-proof vaults for extended periods and ensure that the data is online, search-ready, and discoverable on demand.

Related: Why Email Archiving services are needed

Your end-users typically manage your cloud mailboxes and have full rights to delete and move emails. 

Hence you are never sure if the mailboxes have all the emails the users ever sent or received. 

Thus an inability to retrieve any data requested by the auditor or compliance officer can put your organization at a significant legal or compliance risk.

Besides, you also run the risk of IP theft or data loss, which can financially cost your organization.

As a data management best practice, having an independent, immutable archive of all your data will substantially de-risk your organization and improve your ability to respond to data access requests. 

Learn more.

By deploying Vaultastic, you will automatically archive a copy of every mail to an independent, safe, and secure infrastructure. 

Now it’s safe to delete emails from your active mailboxes since you will find them on Vaultastic. So, by deploying an automatic retention policy on your primary mailboxes (like retain emails of only the last two years and delete the rest), you can curtail the size of your mailboxes to stay within limits.

Learn more about this email storage solution works.

Vaultastic delivers robust data durability and availability with a disaster recovery site that stores multiple redundant copies of your emails. A copy of all your emails is saved in Vaultastic’s extremely durable cloud storage (11 9’s of durability), ensuring that your chance of losing data is near zero. Learn more.

These traditional methods are limiting:

Manual process leading to low productivity: 

Your IT Team, currently engaged in this work, can be doing something which adds more value to your business.

Risk of Data loss:

Since your capture is periodic, you will likely miss any added and deleted emails in the gap. Also, the human element and traditional storage devices fragment data and open it to tampering, theft, and loss.

Difficult to find information:

The fragmented, raw data makes it challenging to locate specific information quickly and accurately when requested during litigation or audits.

Vaultastic’s data storage management tools address the above and more challenges faced in data storage and data management. Learn more