Vaultastic eases Enterprise Risk Management
and Compliance for these industries
Banking, Financial
Services & Insurance
Why protecting email data is a priority
for Enterprise Risk Management and Compliance

Banks & Financial services companies manage funds and hold sensitive data of their customers, including personally identifiable information (PII) and financial information.

Most financial services companies rely on email as the primary channel of communication and document transport with regulatory authorities, customers, and partners.

And, financial services firms are subject to strict industry regulations that force the archiving of all communications.

Thus, reducing penalties and litigation risks associated with data violations is a top priority for BFSI organizations.

The rapid digitization of the manufacturing industries generates massive transactional data.

Manufacturing companies rely on email as a primary communication and document transport channel with customers, suppliers, and partners.

Manufacturing companies leverage intellectual property to design and produce their products and processes, which gives them a competitive edge in the market.

Thus, protecting their critical data, complying with industry regulations such as GDPR, and reducing penalties and litigation risks associated with contract enforcement are top priorities for manufacturing organizations.

Teams at pharmaceutical companies create and leverage intellectual property during drug discovery, trials, and engagements with partners, licensors, etc.

Most pharmaceutical companies rely on email as the primary communication method and exchange documents with regulatory authorities, customers, suppliers, and other partners.

And data carried in email includes drug details, drug trial information, notifications, contracts, agreements, contract negotiations, commitments, issues, invoices, reports, and more.

Thus, keeping this data safe in this heavily regulated industry is critical, mandatory, and a top priority for pharmaceutical organizations.

Healthcare teams face challenges while coordinating work and exchanging documents with medical professionals, labs, and patients via email.

These emails carry private medical information and personally identifiable information (PII) potentially impacting patient privacy.

Hackers targeting this information, often on systems with outdated security, make the task more daunting. Thus, keeping this data safe, while maintaining compliance with HIPAA and GDPR, to protect patient privacy and reduce penalties and litigation risks associated with contract enforcement is a top priority for healthcare organizations.

ITES companies engage with partners and customers over email to exchange knowledge, expertise, plans, responses to queries, reports and other sensitive information.

All of this form the IP of the company and needs to be preserved, protected and reused.

Most ITES companies are regulated by their customers to comply with their security norms, since they have access to classified and sensitive information about the customer during the delivery of their service.

A basic requirement of all these regulations is to preserve communication since 60% of it carries critical data.

Government bodies handle large amounts of critical data in the form of personal citizen data, project plans, reports, complaints, notifications, user records, public policies, purchases, etc.

Mounting cyberattacks on government organizations having data scattered on various devices can put them at a risk of personal citizen data being compromised.

With most of this sensitive information being carried on email, it is vital that government bodies archive all electronic communication in order to comply with the strict laws around email retention.

Without a cyber resilient data preservation and management approach, the government bodies risk devastating impacts on local service delivery, loss of public trust and punitive regulatory fines for failure to secure personal data of the public they serve.

Challenges industries face while implementing
strategies for Enterprise Risk Management and Compliance
Leverage cloud email archiving for enterprise risk management and compliance
Leverage cloud email archiving for enterprise risk management and compliance | Vaultastic

It is amply clear that firms of all sizes and industries must safeguard email communications and sensitive client information.

In addition, organizations must respond quickly to litigation and other information requests.

Cloud email archiving is critical in the overall solution by helping companies preserve email data in tamper-proof vaults for extended periods and ensure that the data is online, search-ready, and discoverable on demand.

The Vaultastic Edge
Vaultastic enables the ingestion of active email data and simplifies
the migration of legacy email data, combining both into a central repository in the cloud.
Centralized archive
An elastic archive keeps all your emails online and search-ready in durable, tamper-evident vaults to help you respond to compliance requests quickly, accurately, and with confidence.
Compliance Management
Deep e-discovery using boolean constructs on mail attributes, message content, and date along with legal hold capabilities, support compliance, and legal evidence requests
Multi-layered security
Building on AWS’s shared security model, Vaultastic delivers bullet-proof security “IN” the cloud to protect against cyber-attacks and ensures that your sensitive data stored on our platform is encrypted, immutable, and tamper-resistant.
Automated migrations
Vaultastic bundles automated migration tools for rapid and accurate ingestion of historical email archives into the central repository for long-term, durable protection of business-critical data.
Durable archive
As a perpetual archive in separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9’s), storing immutable copies of your email data in multiple geographically apart availability zones (data centers) of AWS.
Rich set of cloud tools
Vaultastic cloud email archiving solution provides a rich set of cloud and data services to efficiently & securely manage the operational and legacy data. Find a mail, support a large ediscovery, export data, govern information, and more.
Sign-up for a live demo of Vaultastic to know more
Allow us to show you how Vaultastic can address your specific data management challenges and requirements via a live interactive demo.
Want an in-depth discussion?
Our archival experts are ready to talk to you, one on one to suggest archival best practices, to help you manage email storage better, learn how to make use of all the archived business email for business intelligence and stay ready for regulation compliance.
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Watch recordings of email archiving webinars to understand in depth how enterprise email archiving can benefit you. Most of our webinars are well-researched stories about live customer use cases, as narrated by the customer and an AWS team member Live.
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