Industries

Streamlined data management for small businesses to drive agility and fast-paced growth

Vaultastic's data management software for businesses enables quick on-demand access to critical IP data for impeccable customer engagement.

Vaultastic » Solutions » Industries » Professional Services

Long-term data management for small businesses is more complicated and challenging than ever.

Knowledge-driven ITeS companies like consulting and legal firms regard industry data and their knowledge base as chief business assets for servicing clients. However, much of this knowledge is locked up in a maze of disparate mailboxes, online drives like Google Drive, Dropbox, One Drive or is lost forever due to weak data management frameworks. Combine this with increasing data compliance requirements, and many CIOs have begun to realize that larger mailboxes and more drive storage are no longer the solution.

Lack of Scalable Data Backup Strategies

If you rely solely on on-premise or cloud mailboxes to store emails, and online storage for files, storage costs will balloon rapidly as your enterprise scales up. Besides, you also risk losing crucial data if your employees delete emails and files to manage their space limits imposed by the workplace productivity solution.

Inefficient Data Discovery Strategies

Searching through individual mailboxes and storage mediums with archaic backup solutions is strenuous and time-consuming. When employees leave organizations, so does their knowledge, as it is impossible to find and extract intellectual property (IP) data from fragmented email threads and files.

Weak Data Privacy Strategies

There is an increasing focus on data regulations around how and where companies store and process data. As professional services companies, you have access to sensitive and proprietary client information that must be 100% secured even after archival.

Vaultastic's data management software for small businesses empowers your team with on-demand data.

The effectiveness of ITeS businesses depends heavily on how records and files are managed in the business data processing. Vaultastic ensures that your client engagement managers are at their productive best with a unified knowledge base they can easily search through.

Deep e-Discovery

Your email and file data is always available with easy-to-use self-serviceable granular search options. Client communication is automatically indexed and can be searched by keywords, email IDs, date ranges, and more. Vaultastic also ensures lightning-fast extraction in multiple formats for immediate reference.

Easy Collaboration

What sets Vaultastic apart from conventional cloud archival providers are in-built industry-specific solutions that facilitate collaboration and knowledge reuse. Teams can create shared online workspaces to categorize, tag, comment on, collaborate, and leverage existing IP data captured in emails and files.

Cutting-edge Security

Vaultastic leverages the world-class AWS cloud that ensures server infrastructure security. It also builds multi-layer security protocols over and above this by securing network components, databases, operating systems, and applications. These protocols are independently assessed and certified at regular intervals.

Drive Data-backed Business Strategies for assured success with Vaultastic's data management software for businesses

Protect Critical IP Data

One question that CIOs of small businesses ask is: how do big companies store data? Successful companies always protect their IP data in cloud-based centralized data stores that are search-friendly. It helps them leverage the business insights captured in client conversations. Vaultastic offers just that at significantly lesser costs.

Be Compliance Ready

With deep e-discovery, sharing mechanisms, and collaboration platforms, you can fulfill any time-sensitive audit or legal inquiry requirements promptly. Vaultastic's rock-solid cloud reliability ensures that data is immutable and always available in its original, unaltered form.

Simplify Data Management

Vaultastic offers a hands-free data migration process and automated data retention policies. It backs up your data into active stores, moves them across storage tiers based on criticality, and disposes of irrelevant data based on pre-configured business rules. So your team can focus on servicing customers without worrying about IT hassles.

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Why the Vaultastic Platform

The new-age Vaultastic platform helps businesses securely and efficiently manage large volumes of data with considerable cost savings and total peace of mind.

Performance that Scales

Say No to Data Fragmentation.

A scalable, elastic archive keeps all your operational and legacy data online and search-ready.

Your information is maintained in durable, tamper-evident vaults to help you quickly, accurately, and confidently respond to data access or recovery requests.

Bulletproof Security

Say Yes to Peace of Mind

Building on AWS’s shared security model, Vaultastic provides a comprehensive cloud security framework beyond just security settings.

It ensures uninterrupted monitoring and closed-loop feedback for long-term mitigation of risks to build cyber resilience.

Rock Solid Reliability

Say Bye to RTO/RPO anxiety.

As a perpetual archive in separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9’s) and high availability.

This level of reliability is achieved by storing immutable copies of your data in multiple geographically apart availability zones (data centers) of AWS.

On-demand Data Services

Say Yes to High Productivity.

Import data at scale, find data instantly, extract data in size, export data in portable formats, and more.

Vaultastic provides a rich set of data services to efficiently & securely manage your operational and legacy data

Complete Data Lifecycle Management

Say Yes to On-Demand.

We engineered Vaultastic to collect your data and optimize costs using specialized tools across the complete data lifecycle.

Cutting-edge tools support the transition of legacy data -> live/active -> reference -> Inactive, and finally, -> out-of-use. data.

Multi-dimension Cost Optimization

Say No to High Costs.

Vaultastic optimizes data management costs along multiple dimensions to deliver ongoing unbeatable savings even as your data size keeps growing.

Some methods include powerful deduplication, storage tiering, pay-per-use, automation, and more.

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Amazon WorkMail

Microsoft 365

Google Workspace

Microsoft Exchange

Salesforce

Freshdesk

Microsoft Onedrive

Google Drive

Zimbra

Skyconnect

mailEnable

CPanel

Simple Email System AWS

MDaemon

Postfix

SendGrid

IBM Notes

EML

PST

MBOX

IMAP

Cross Platform. Open. Elastic.

Vaultastic can connect and ingests data across platforms to enable a common and centralised data repository to reverse fragmentation

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We Love making things better for you

Vaultastic is designed to reduce data-related risks, improve compliance readiness, and increase data asset utilisation, while optimising storage costs.

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Choose Vaultastic with Confidence

95% of subscriptions are renewed

Compliance with regulatory guidelines

Customers in 18+ countries

Disclaimer: The GARTNER PEER INSIGHTS CUSTOMERS’ CHOICE badge is a trademark and service mark of Gartner, Inc., and/or its affiliates, and is used herein with permission. All rights reserved. Gartner Peer Insights Customers’ Choice constitutes the subjective opinions of individual end-user reviews, ratings, and data applied against a documented methodology; they neither represent the views of nor constitute an endorsement by, Gartner or its affiliates.

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Professional Services - Data Management for Small businesses

Professional Services - Data Management for Small businesses

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1. How does Vaultastic help control costs for data management for small businesses?

Our platform uses intelligent deduplication, storage tiering, and pure consumption billing, amongst many strategies to name a few.

Vaultastic engineers work very hard to optimize costs along multiple dimensions to ensure that your costs stay under control, year on year, even as your storage and usage grow. Learn more about how you can optimize up to 60% of costs on cloud data archiving.
2. Does Vaultastic encrypt client emails and file data while taking backups?

Vaultastic encrypts your data end-to-end, ensuring total data privacy during transit and at rest. Besides encryption, Vaultastic deploys several other security controls along multiple layers to give you the assurance you need.
3. Do I need a dedicated IT team to manage my archived data with Vaultastic?

Vaultastic provides on-demand rich cloud and data services to help you easily manage your archived data. We did this to make your IT teams more productive and focus on projects that grow your business. Your team can, with minimal effort, use the dashboards, controls, policies, migration tools, and automation assistance of Vaultastic to easily manage your data. Learn more.