Why is data protection and data management in the Healthcare industry so challenging?
For many healthcare providers, most information is shared via email, whether it be the latest test results or historical patient information.
Critical and sensitive information is shared and exchanged amongst doctors and staff, the healthcare organization and the patients, between the regulators, the healthcare provider, and partner organizations.
Maintaining this communication data secure and confidential in this heavily regulated industry is vital. This requirement highlights the importance of data management in healthcare. It is also mandated by law.
Companies in the healthcare industry are worried about breaches and theft of sensitive information severely impacting patient data protection and patient data privacy.
This risk to patient data can severely impact trust and reputation and open them up to penalties by regulatory authorities.
Still, healthcare providers don’t consider their email data protection solutions as mission critical – but they should.
With almost everybody online, emails carry all information exchanges with the healthcare company and notifications from the organization.This data is sensitive and distributed across endpoints and mobile devices of various users, making it a prime candidate for data corruption, loss, and theft.
From 2018 to 2021, there was an 84% increase in the number of data breaches against healthcare organizations - Critical Insights
The ever-increasing cyber attacks on healthcare providers keep the healthcare staff involved in warding off attacks and securing the defense.The growing sophistication of cyberattacks can render legacy systems and overburdened teams incapable of preventing successful breaches.
Poor Business Continuity
Traditional and manually managed systems to protect the ever-growing volume of email data fall short.
With legacy systems, the risk of a breakdown or a major catastrophe is very high and can impact business continuity.Downtime is not an option for a digitally enabled healthcare organization.
Assuming that a large mailbox is sufficient to protect data
In several conversations with healthcare providers, we often get asked this question:
I am using a reliable cloud email service that offers me 50GB or 100GB per mailbox, which is enough. Then why do I need a data protection system for my healthcare organization?
Keeping emails in active mailboxes is not a safe backup for your email data. These emails are prone to tampering, theft, accidental or intentional erasures, corruption, etc. And all this without an audit trail.
In other words, when you examine mailbox contents, you can never be sure it has all the emails ever received or sent by the user. This unknown is not a happy situation when you face a regulatory audit or litigation.
A best practice in a healthcare data management system is to back up your data in an independent infrastructure that offers tamper-resistant storage and industrial-grade security and privacy.Related: Why preserve emails
The Vaultastic solution for Data Protection in the Healthcare Industry
Vaultastic provides modern cloud-based solutions for email data management in the healthcare industry to help providers secure their critical email data in a central repository, thus warding off threats and patient data breaches.
Our best-in-class healthcare data management solutions make it much simpler and more secure to protect, discover, and retrieve business communication carrying all types of clinical data, patient outcomes, and information about your healthcare company.
Robust Cloud-Based Independent Platform
Dependable Data Integrity
Super fast Ediscovery and Extraction
Strong Data Privacy controls
Highly Durable storage
Vaultastic achieves cyber resilience for Data Protection in the Healthcare industry to protect patient information.
With extremely high data durability and a multi-layered, continually validated security, Vaultastic can achieve unprecedented levels of resilience for the critical data protection required in the healthcare industry.
Maintain Trust and Reputation.
Stay Audit Ready
Up to 30%, lower TCO.
Up to 60% Storage Cost Optimization.
We use storage tiering technology to store frequent active emails in hot storage, and aging infrequently used emails in inexpensive cold storage. This configuration delivers a consistent saving of up to 60% yearly, even as data continues to grow relentlessly.Learn more
Easy Data Migration
The Vaultastic Edge
Cross Platform. Independent. Open
- 1. Why do I need to protect email data as a healthcare company?
Current healthcare providers rely on emails for business communication with patients, staff, regulators, and partners.
These emails carry a bulk of the sensitive and private data about patients, whether it be the latest test results, historical patient information, or medical prescriptions.
In the heavily regulated healthcare industry, maintaining this communication data secure and confidential is required to stay compliant and build patient trust.
- 2. I am using a reliable cloud email service that offers me 50GB or 100GB per mailbox, which is enough. Then why do I need a separate data protection system for my healthcare organization?
Attempting to preserve emails in the active mailboxes is not a safe backup for your email data. These emails are prone to tampering, theft, accidental or intentional erasures, corruption, etc.
In other words, when you examine mailbox contents, you can never be confident that it has all the emails ever received or sent by the user.
This poor posture can undermine your reputation when you face a regulatory audit or litigation.
- 3. What are the key threats to my data as a healthcare organization?
Email-borne threats are on the rise in the healthcare industry. Email is a popular carrier of dangerous payloads, including ransomware, phishing baits, malware, viruses, and more.
Distributed working is not making it easier to keep data safe and secure against hackers.