Why is data protection and data management in the Healthcare industry so challenging?
For many healthcare providers, most information is shared via email, whether it be the latest test results or historical patient information.
Critical and sensitive information is shared and exchanged amongst doctors and staff, the healthcare organization and the patients, between the regulators, the healthcare provider, and partner organizations.
Maintaining this communication data secure and confidential in this heavily regulated industry is vital. This requirement highlights the importance of data management in healthcare. It is also mandated by law.
Companies in the healthcare industry are worried about breaches and theft of sensitive information severely impacting patient data protection and patient data privacy.
This risk to patient data can severely impact trust and reputation and open them up to penalties by regulatory authorities.
Still, healthcare providers don’t consider their email data protection solutions as mission critical – but they should.Some data protection challenges facing the healthcare industry:
With almost everybody online, emails carry all information exchanges with the healthcare company and notifications from the organization.This data is sensitive and distributed across endpoints and mobile devices of various users, making it a prime candidate for data corruption, loss, and theft.
From 2018 to 2021, there was an 84% increase in the number of data breaches against healthcare organizations - Critical Insights
The ever-increasing cyber attacks on healthcare providers keep the healthcare staff involved in warding off attacks and securing the defense.
Poor Business Continuity
Traditional and manually managed systems to protect the ever-growing volume of email data fall short.
With legacy systems, the risk of a breakdown or a major catastrophe is very high and can impact business continuity.Downtime is not an option for a digitally enabled healthcare organization.
Assuming that a large mailbox is sufficient to protect data
In several conversations with healthcare providers, we often get asked this question:
I am using a reliable cloud email service that offers me 50GB or 100GB per mailbox, which is enough. Then why do I need a data protection system for my healthcare organization?
Keeping emails in active mailboxes is not a safe backup for your email data. These emails are prone to tampering, theft, accidental or intentional erasures, corruption, etc. And all this without an audit trail.
In other words, when you examine mailbox contents, you can never be sure it has all the emails ever received or sent by the user. This unknown is not a happy situation when you face a regulatory audit or litigation.
A best practice in a healthcare data management system is to back up your data in an independent infrastructure that offers tamper-resistant storage and industrial-grade security and privacy.Related: Why preserve emails
The Vaultastic solution for Data Protection in the Healthcare Industry
Vaultastic provides modern cloud-based solutions for email data management in the healthcare industry to help providers secure their critical email data in a central repository, thus warding off threats and patient data breaches.
Our best-in-class healthcare data management solutions make it much simpler and more secure to protect, discover, and retrieve business communication carrying all types of clinical data, patient outcomes, and information about your healthcare company.Our solution offers the following cloud services to ease healthcare cloud archiving:
Robust Cloud-Based Independent Platform
Dependable Data Integrity
Super fast Ediscovery and Extraction
Strong Data Privacy controls
Highly Durable storage
Vaultastic achieves cyber resilience for Data Protection in the Healthcare industry to protect patient information.
Maintain Trust and Reputation.
Stay Audit Ready
Up to 30%, lower TCO.
Easy Data Migration
Up to 60% Storage Cost Optimization.
We use storage tiering technology to store frequent active emails in hot storage, and aging infrequently used emails in inexpensive cold storage. This configuration delivers a consistent saving of up to 60% yearly, even as data continues to grow relentlessly.Learn more
Why the Vaultastic Platform
Performance that Scales
Say No to Data Fragmentation.
A scalable, elastic archive keeps all your operational and legacy data online and search-ready.Your information is maintained in durable, tamper-evident vaults to help you quickly, accurately, and confidently respond to data access or recovery requests.
Say Yes to Peace of Mind
Building on AWS’s shared security model, Vaultastic provides a comprehensive cloud security framework beyond just security settings.It ensures uninterrupted monitoring and closed-loop feedback for long-term mitigation of risks to build cyber resilience.
Rock Solid Reliability
Say Bye to RTO/RPO anxiety.
As a perpetual archive in separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9’s) and high availability.This level of reliability is achieved by storing immutable copies of your data in multiple geographically apart availability zones (data centers) of AWS.
On-demand Data Services
Say Yes to High Productivity.
Import data at scale, find data instantly, extract data in size, export data in portable formats, and more.Vaultastic provides a rich set of data services to efficiently & securely manage your operational and legacy data
Complete Data Lifecycle Management
Say Yes to On-Demand.
We engineered Vaultastic to collect your data and optimize costs using specialized tools across the complete data lifecycle.Cutting-edge tools support the transition of legacy data -> live/active -> reference -> Inactive, and finally, -> out-of-use. data.
Multi-dimension Cost Optimization
Say No to High Costs.
Vaultastic optimizes data management costs along multiple dimensions to deliver ongoing unbeatable savings even as your data size keeps growing.Some methods include powerful deduplication, storage tiering, pay-per-use, automation, and more.
Cross Platform. Open. Elastic.
Very promising and visionary futuristic product
Overall this product is very much front line in terms of current compliance needs and competing with World leader peer solutions.
Innovation And Solutioning At Its Best
Innovation and solutioning at its best: It has been a great experience working with Mithi. Specially in the servicing part there support is commendable. They are good at providing simple and innovative solutioning.
The Archival - peak to bottom
We needed to preserve email data of former employees, reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively.
Good Product with Easy interface
The archival was always an issue in an on-prem solution. Compliance and Risk deparments always wanted a quick retrieval of archived email which we are now able to deliver on time.
Overall experience with product was Technically excellent as well as economical.
Mithi team was persistent and helped our team to smoothly meet our compliance requirements and were able to implement as per the proposed timelines. Their support is outstanding.
Must use vault solution for you important data.
Have been using Vaultastic for the last three years now, and have never faced any issue is the above features. The features provided are useful. The version 4 is more feature rich, and I am excited to use it.
- 1. Why do I need to protect email data as a healthcare company?
Current healthcare providers rely on emails for business communication with patients, staff, regulators, and partners.
These emails carry a bulk of the sensitive and private data about patients, whether it be the latest test results, historical patient information, or medical prescriptions.
In the heavily regulated healthcare industry, maintaining this communication data secure and confidential is required to stay compliant and build patient trust.
- 2. I am using a reliable cloud email service that offers me 50GB or 100GB per mailbox, which is enough. Then why do I need a separate data protection system for my healthcare organization?
Attempting to preserve emails in the active mailboxes is not a safe backup for your email data. These emails are prone to tampering, theft, accidental or intentional erasures, corruption, etc.
In other words, when you examine mailbox contents, you can never be confident that it has all the emails ever received or sent by the user.
This poor posture can undermine your reputation when you face a regulatory audit or litigation.
- 3. What are the key threats to my data as a healthcare organization?
Email-borne threats are on the rise in the healthcare industry. Email is a popular carrier of dangerous payloads, including ransomware, phishing baits, malware, viruses, and more.
Distributed working is not making it easier to keep data safe and secure against hackers.