Why is data protection and data management in the Healthcare industry so challenging?

For many healthcare providers, most information is shared via email, whether it be the latest test results or historical patient information.

Critical and sensitive information is shared and exchanged amongst doctors and staff, the healthcare organization and the patients, between the regulators, the healthcare provider, and partner organizations.

Maintaining this communication data secure and confidential in this heavily regulated industry is vital. This requirement highlights the importance of data management in healthcare. It is also mandated by law.

Companies in the healthcare industry are worried about breaches and theft of sensitive information severely impacting patient data protection and patient data privacy.

This risk to patient data can severely impact trust and reputation and open them up to penalties by regulatory authorities.

Still, healthcare providers don’t consider their email data protection solutions as mission critical – but they should.

Some data protection challenges facing the healthcare industry:

Increasing Digitization

With almost everybody online, emails carry all information exchanges with the healthcare company and notifications from the organization.

This data is sensitive and distributed across endpoints and mobile devices of various users, making it a prime candidate for data corruption, loss, and theft.

Growing Cyberattacks

From 2018 to 2021, there was an 84% increase in the number of data breaches against healthcare organizations - Critical Insights

The ever-increasing cyber attacks on healthcare providers keep the healthcare staff involved in warding off attacks and securing the defense.

The growing sophistication of cyberattacks can render legacy systems and overburdened teams incapable of preventing successful breaches.

Poor Business Continuity

Traditional and manually managed systems to protect the ever-growing volume of email data fall short.

With legacy systems, the risk of a breakdown or a major catastrophe is very high and can impact business continuity.

Downtime is not an option for a digitally enabled healthcare organization.

Assuming that a large mailbox is sufficient to protect data

In several conversations with healthcare providers, we often get asked this question:

I am using a reliable cloud email service that offers me 50GB or 100GB per mailbox, which is enough. Then why do I need a data protection system for my healthcare organization?

Keeping emails in active mailboxes is not a safe backup for your email data. These emails are prone to tampering, theft, accidental or intentional erasures, corruption, etc. And all this without an audit trail.

In other words, when you examine mailbox contents, you can never be sure it has all the emails ever received or sent by the user. This unknown is not a happy situation when you face a regulatory audit or litigation.

A best practice in a healthcare data management system is to back up your data in an independent infrastructure that offers tamper-resistant storage and industrial-grade security and privacy.

Related: Why preserve emails
Why is Data Protection in the Healthcare industry so challenging?

The Vaultastic solution for Data Protection in the Healthcare Industry

Vaultastic provides modern cloud-based solutions for email data management in the healthcare industry to help providers secure their critical email data in a central repository, thus warding off threats and patient data breaches.

Our best-in-class healthcare data management solutions make it much simpler and more secure to protect, discover, and retrieve business communication carrying all types of clinical data, patient outcomes, and information about your healthcare company.

Our solution offers the following cloud services to ease healthcare cloud archiving:

Robust Cloud-Based Independent Platform

Centralized cloud-based elastic data storage that can scale infinitely as your storage grows. This independent infrastructure with automatic email ingestion from your primary mail solution frees your IT teams from monitoring or training users to protect email data at the endpoints. More productivity to you.

Dependable Data Integrity

Immutable encrypted storage with strong security controls to meet the healthcare industry’s strict, ever-evolving regulatory requirements.

Super fast Ediscovery and Extraction

Fast and flexible data extraction tools can find and extract information of any period buried in tons of emails in a few seconds.

Hassle-free administration

A single plane of glass access to rich cloud services makes data protection and management easy for your already overburdened IT Teams.

Strong Data Privacy controls

Role-based data access controls limit privileged data access. Administrators can revoke and restrict access at any time for specific users.

Highly Durable storage

Vaultastic delivers an in-built disaster management solution by storing redundant email copies in geographically apart cloud data centers. This architecture enables more than 11 9’s of data durability ensuring total peace of mind.
The Vaultastic solution for Data Protection in the Healthcare Industry

Vaultastic achieves cyber resilience for Data Protection in the Healthcare industry to protect patient information.

With extremely high data durability and a multi-layered, continually validated security, Vaultastic can achieve unprecedented levels of resilience for the critical data protection required in the healthcare industry.

Vaultastic, healthcare companies can benefit from:

Maintain Trust and Reputation.

Our robust data storage platform ensures your necessary data having patient information, is safe and secured against ongoing cyberattacks. This measure itself can go a long way in providing peace of mind to your patients and stakeholders.

Stay Audit Ready

Fast and flexible data extraction tools can help you respond to audit and compliance requests in hours instead of days and weeks.

Up to 30%, lower TCO.

Achieve a substantially lower TCO by leveraging our fully-managed secure cloud service that reduces the need for hardware, maintenance, management, and upgrades.

Up to 60% Storage Cost Optimization.

We use storage tiering technology to store frequent active emails in hot storage, and aging infrequently used emails in inexpensive cold storage. This configuration delivers a consistent saving of up to 60% yearly, even as data continues to grow relentlessly.

Learn more

Easy Data Migration

Using the integrated Legacyflo tool, Vaultastic enables easy and intuitive migration from your legacy archives to the cloud-based archive.
Vaultastic achieves cyber resilience for Data Protection in the Healthcare industry to protect patient information.
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The Vaultastic Edge

The new-age Vaultastic platform helps businesses securely and efficiently manage large volumes of data with considerable cost savings and total peace of mind
Performance that Scales
Say No to Data Fragmentation. A scalable, elastic archive keeps all your operational and legacy data online and search-ready in durable, tamper-evident vaults to help you quickly, accurately, and confidently respond to data access or recovery requests.
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Bulletproof Security
Say Yes to Peace of Mind. Building on AWS’s shared security model, Vaultastic provides a comprehensive cloud security framework beyond just security settings. It ensures uninterrupted monitoring and closed-loop feedback for long-term mitigation of risks to build cyber resilience.
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Rock Solid Reliability
Say Bye to RTO/RPO anxiety. As a perpetual archive in separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9’s) and high availability, storing immutable copies of your data in multiple geographically apart availability zones (data centers) of AWS.
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Rich Cloud & Data Services
Say Yes to High Productivity. Import data at scale, find data instantly, extract data in bulk, export data in portable formats, govern information, and more. Vaultastic provides a rich set of cloud and data services to efficiently & securely manage your active and legacy data.
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Data Lifecycle services
Say Yes to On-Demand. We engineered Vaultastic to manage your data and optimize costs using specialized tools across the complete data lifecycle. Cutting-edge tools support the transition of legacy data -> live/active -> reference -> Inactive, and finally -> out-of-use data.
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Up to 60% Cost Optimization
Say No to High Costs. Vaultastic optimizes data management costs along multiple dimensions to deliver ongoing unbeatable savings even as your data size keeps growing. Some strategies include powerful deduplication, storage tiering, pay-per-use, automation, and more.
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Cross Platform. Independent. Open

Vaultastic can connect and ingests data across platforms to enable a common and centralised data repository to reverse fragmentation
Share your Challenges, Requirements and Ask your questions

Healthcare

  • Healthcare
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  • 1. Why do I need to protect email data as a healthcare company?
     

    Current healthcare providers rely on emails for business communication with patients, staff, regulators, and partners.

    These emails carry a bulk of the sensitive and private data about patients, whether it be the latest test results, historical patient information, or medical prescriptions. 

    In the heavily regulated healthcare industry, maintaining this communication data secure and confidential is required to stay compliant and build patient trust.

  • 2. I am using a reliable cloud email service that offers me 50GB or 100GB per mailbox, which is enough. Then why do I need a separate data protection system for my healthcare organization?
     

    Attempting to preserve emails in the active mailboxes is not a safe backup for your email data. These emails are prone to tampering, theft, accidental or intentional erasures, corruption, etc. 

    In other words, when you examine mailbox contents, you can never be confident that it has all the emails ever received or sent by the user. 

    This poor posture can undermine your reputation when you face a regulatory audit or litigation.

  • 3. What are the key threats to my data as a healthcare organization?
     

    Email-borne threats are on the rise in the healthcare industry. Email is a popular carrier of dangerous payloads, including ransomware, phishing baits, malware, viruses, and more. 

    Distributed working is not making it easier to keep data safe and secure against hackers. 

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