Increasing Cyberattacks are hampering enterprise compliance risk management.

The rapid digitization of the banking and financial industries is driving reliance on modern tools for business communication. And email has become a dominant form of communication between financial services organizations and their customers and partners.

This shift creates large volumes of unstructured business communication data making retention and oversight initiatives more complex for legal and compliance management. And with financial data as the prime target of hackers, the growing sophistication and number of cyberattacks are not helping

High stakes for Financial services organizations

Being the most targeted and the most heavily regulated, Financial services organizations face heavy compliance and regulatory risk in case of compliance violations.

Long-term data protection is challenging for enterprise risk management and compliance.

Protect your business against Data Risks

Vaultastic’s Agile Cloud Data Archiving addresses a wide range of data management use-cases for your information-driven business

Protect high-volume Current and Ex-employee Data at optimized costs

Enhance your Legal and Compliance readiness

Gain Control with Supervision and Oversight

Key Facts:

Financial Fraud is big business in India
At $20b a year Financial Fraud is big business in India
(RBI report)
$5b is the annual litigation spend by Indian Inc growing at 9% pa
$5b is the annual litigation spend by Indian Inc growing at 9% pa
(Economic Times)
searching and gathering information
9.3 hours average time spent by employees every week searching and gathering Information
(McKinsey)

How Vaultastic delivers Data Resiliency for Financial Services Institutes

Banks, NBFCs, Insurance companies, from the heavily regulated financial sector, and customers from other sectors trust Vaultastic to manage their critical data.

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How Vaultastic delivers Data Resiliency for Financial Services Institutes (3 min video)

Vaultastic can ease Enterprise Risk Management and Compliance for Financial services institutions.

Vaultastic’s cloud email archiving platform helps financial services companies preserve email data in tamper-proof vaults for extended periods and ensure that the data is online, search-ready, and discoverable on demand.
Vaultastic Solutions

Strong Foundation to improve trust and reputation

A durable, secured, centralized cloud platform, complying with industry regulations and operating best practices, lays a robust data protection foundation for enhanced trust and reputation.

Vaultastic encrypts all data at rest and in transit to deter any malicious attempt to access your data. Learn more.

The Vaultastic engineers worked hard to ensure adherence to stringent cybersecurity guidelines by the financial services industry regulators, viz. RBI, SEBI, and IRDAI.

Fast, accurate ediscovery, with saved searches for single-click re-runs, and granular extraction tools, ease the job of finding policy violations on an ongoing basis.

Integrated collaboration tools facilitate compliance workflows and enable easy, secure sharing of suspicious emails with internal and external risk teams. And This integrated workflow significantly improves response quality and time, thereby boosting compliance postures.

Vaultastic's automated migration tools can easily import your legacy email data from mailboxes or files to reduce retention-related regulatory compliance risks.

Vaultastic delivers up to 60% optimization of storage, access, and migration costs.

As your data size grows (and it will), Vaultastic can deploy storage tiering to segregate recent, frequently used emails in the Active (hot) store and aging infrequently used emails into the Open (cold) Store. This tiering will optimize costs of long-term retention of high volume data up to 60%.

In addition, de-duplication, automated migration, and pay-per-use pricing for on-demand services further optimize your cash flow and substantially reduce storage and access costs. Learn more

Key Benefits of Vaultastic as an Enterprise Compliance Risk Management solution for financial services organizations

Cyber Security Compliance with Industry regulations by RBI, SEBI, IRDAI

Vaultastic’s security framework adheres to the cybersecurity standards set forth by the regulatory bodies RBI, SEBI, and IRDAI. by design.

Data Residency to comply with Government regulations

Vaultastic offers a choice of regions for storing your data, ensuring compliance with data residency regulations of governments and industry bodies.

An in-built Disaster Recovery site

Improves data durability and availability with a perpetual archive backed by a disaster recovery site that stores multiple redundant copies of your emails.

Reduce Legal and Compliance costs

Vaultastic’s deep e-discovery uses boolean constructs on mail attributes, message content, date, and legal hold capabilities to support rapid and accurate responses to compliance and legal evidence requests.

This fast search capability reduces risk and litigation costs.

Portable Formats to efficiently serve audit requests.

Vaultastic enables easy export of the ediscovery results or an entire vault into portable format files for directly sharing with auditors and compliance officers.

Serving the needs of

CEO, CIO, CISO: Maintaining reputation is a priority for the CEO while reducing risks is the mandate for the CIO and CISO.

CFO, CRO: Optimizing costs is a crucial mandate for CFOs, while alerts on potential policy violations are a key ask from the risk teams.

Business, End User: Business Teams supervise customer communication to ensure brand trust, while self-service is key to boosting the productivity of users and IT teams.

Vaultastic has your stakeholder needs covered.

Related: How Vaultastic works.

Vaultastic: Data Advantage for every Enterprise

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FAQs about Financial Services

  • Vaultastic for Financial Services
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  • 1. What do our Financial services industry regulators expect from us?
     

    In a nutshell, your regulators want you to deliver a reliable, always-on, and secure experience to your customers and keep all static and transactional data safe and secure for an extended period in an easily discoverable form and all within the country’s boundaries..

    And they will hold you accountable for not complying with their regulations using audits, reporting, and penalties as the main tools.

    Since email is a primary mode of internal and external communication, the regulator expects you to securely preserve all email data of active and former employees for a minimum of 7 years in a search-ready form. Vaultastic can help

  • 2. Does Vaultastic provide data residency within the country boundaries?
     

    Yes. Vaultastic offers a choice of regions for storing your data, ensuring compliance with data residency regulations of governments and industry bodies. Learn more about Vaultastic’s security framework.

  • 3. Will Vaultastic encrypt all data as per the cybersecurity guidelines of our financial services industry regulator?
     

    Yes. All data is encrypted at rest and in transit. Learn more.

  • 4. Does Vaultastic’s platform support a disaster recovery site, as per the guidelines of our financial services industry regulator?
     

    Vaultastic delivers 11 9’s of durability by storing immutable copies of your email data in multiple geographically apart availability zones (data centers) of AWS. Learn more.

    As a perpetual archive in an operational cloud infrastructure separate from your primary mailing solution, Vaultastic assures that your archived emails are available for compliance on-demand.

  • 5. How secure is my data in the Vaultastic cloud?
     

    Bulletproof. We have a 42-point security checklist covering multiple layers in a shared security model to keep your data secure IN the cloud. Our security framework covers configurations along with the entire flow. Learn more.

    In addition to regular independent vulnerability scans, the entire platform undergoes an FTR (Foundational Technical Review) annually by AWS to cover security amongst many other checkpoints.

    Related: The Vaultastic Assurance

  • 6. Does Vaultastic adhere to the relevant Data Privacy acts of the governments?
     

    Data Privacy, in line with the Personal data protection bill 2019 or any bill of any country, is a shared responsibility model. 

    The cloud platform has no way to know/interpret the content or context of the data coming in. Our job is to process the data as specified and safely store it in our archive.  

    Choosing what data to collect, store and delete when the need arises and more is your organization's responsibility. 

    It may help if you can review how we apply this shared responsibility model while helping our EU customers comply with GDPR (having similar constructs to the personal data protection bill of 2019 or most other acts/bills).

  • 7. We will be storing large volumes of email data on Vaultastic. How will we be able to extract all our data if needed? What is your data exit policy?
     

    You own your data; it's like your jewelry in the bank's locker. We are simply custodians of your data. We boast the most customer-friendly data exit policy amongst cloud data management offerings. 

    Due to our unique pay-per-use model, you are under no long-term contract. You are free to exit at any point in time. You can export all your data before you cancel the account, or if the data is too large, you may request that we ship this to you on a physical medium. 

    Our data exit policy is customer-friendly and quick. The export of data or the physical data shipment attracts a pro-rated charge for data movement. Our proposal documents the data export charges.

  • 8. How do I access, search, and extract my archived email data on Vaultastic?
     

    Vaultastic offers role-based access to your archive data. 

    Depending on your use case, you can enable individual user access, department-level access, or complete auditor-level access.

    The Vaultastic app is a cloud web application accessed anywhere using a browser.

  • 9. Can I provide secured, selective access to mail vaults on Vaultastic to an external auditor in an audit scenario?
     

    Absolutely and it's a recommended practice to optimize productivity. 

    Once you receive a data access request, you can enable auditor access and allow secure, read-only access to selected vaults

    You can also control whether the auditor can export the data, print it, or forward those emails. Once the audit is complete, you can disable access.

  • 10. How can I move 15TB of legacy email data in PST files to Vaultastic? How will this impact my cost?
     

    Vaultastic integrates Legacyflo, the scalable migration tool, which can very easily import this data into respective vaults. Considering the size, we may recommend using the AWS snowball to physically move this data into the cloud to speed up the import. 

    For such extensive data and as it grows further, Vaultastic can deploy storage tiering to segregate recent, frequently used emails in the Active (hot) store and aging infrequently used emails into the Open (cold) Store to optimize costs of long-term retention of high volume data up to 60%.

Why the Vaultastic Platform

Performance that Scales

Bulletproof Security

Multi-dimension Cost Optimization

Complete Data Lifecycle Management

Amazon WorkMail
Microsoft 365
Google Workspace
Microsoft Exchange
Salesforce
Freshdesk
Microsoft Onedrive
Google Drive
Zimbra
Skyconnect
mailEnable
CPanel
Simple Email System AWS
MDaemon
Postfix
SendGrid
IBM Notes
EML
PST
MBOX
IMAP

Vaultastic - cross-platform, centralised, and agile information archival

Providing protection, visibility, and for business-critical data to ensure business continuity & enable effective response to change
Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Automated monitoring, frequent periodic audits, regular training on best practices, continuous improvements, and ongoing system upgrades are a part of our active security management practice.

High Impact Data Management Use Cases   across businesses

Small Urban Bank
From fragmented data to centralized, search-ready data with near 100% durability, availability and super-fast ediscovery.
Mid Sized Financial Services Firm
Manage subcription and storage costs of ex-employee data retention as mandated by regulations.
Mid Sized Health Insurance
Build reputation, reduce risks with fast turn around on data requests for litigation.
Mid Sized Regional Bank
Retain historical data to comply with regularity retention guidelines and stay audit-ready.
Mid Sized Bank
Reduce risks of compliance penalties with fast ediscovery and flexible extraction tools.
Legal Services Firm
Perform ediscovery across user accounts for faster and more flexible data access.
Local Government Body
Reliably migrate data to centrally searchable, highly available repository, and deliver better citizen service.
Small retail tech
Gain visibility, responsiveness, compliance and legal readiness for customer communications.
Research and communication Services
Easy investigate customer issue escalations to improve service quality.
Manufacturing
Save on subscription upgrade costs by managing data better.

Testimonials

Very promising and visionary futuristic product

Overall this product is very much front line in terms of current compliance needs and competing with World leader peer solutions.

Read Full Review

- GM in the Healthcare Industry

Innovation And Solutioning At Its Best

Innovation and solutioning at its best: It has been a great experience working with Mithi. Specially in the servicing part there support is commendable. They are good at providing simple and innovative solutioning.

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Head - IT Application And Support in the Healthcare Industry

The Archival - peak to bottom

We needed to preserve email data of former employees, reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively.

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- Head IT in the Finance Industry

Good Product with Easy interface

The archival was always an issue in an on-prem solution. Compliance and Risk deparments always wanted a quick retrieval of archived email which we are now able to deliver on time.

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- EVP & CTO in the Finance Industry

Overall experience with product was Technically excellent as well as economical.

Mithi team was persistent and helped our team to smoothly meet our compliance requirements and were able to implement as per the proposed timelines. Their support is outstanding.

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-Chief Manager - IT in the Manufacturing Industry

Must use vault solution for you important data.

Have been using Vaultastic for the last three years now, and have never faced any issue is the above features. The features provided are useful. The version 4 is more feature rich, and I am excited to use it.

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- Person in the Enterprise Architecture and Technology Innovation role
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