Why you need an Amazon Workmail Email Archiving Solution

Amazon Workmail may seem like a secure and managed business email service, but its capability to maintain backups and archives of your data have some shortcomings.

Customers of Amazon Workmail need to rely on third-party backup tools to protect their data. With the wide choice of backup tools available, your first challenge is to find the right tool.

While using an external backup tool to protect Amazon Workmail data, here are some difficulties you may encounter:

No Assurance of Complete Data Acquisition

Backup tools are periodic and not continuous by nature. This nuance implies that you may permanently lose any data updated or removed between two backup operations. Therefore, a backup does not ensure that all of your email data is safe.

Non-compliant with regulatory requirements

On-demand search readiness and a separate, encrypted backup of all data are two key regulatory requirements for a current archive.

Backup tools are not geared to cater to regulatory requirements and hence fall short.

Lack of self-service

The ability to search through archives and recover them does not exist to the end user. In critical cases, retrieving archived emails requires the user to submit a support ticket, which the IT Team must handle.

Productivity is adversely affected by this restriction.

Absence of a device failure protection

Backups are not as dependable as a cloud because they are stored on hardware or in online storage systems.

Therefore the scope for data loss and data tampering is now increased. Learn more.
Related: Why archive emails
Why you need an Amazon Workmail Email Archiving Solution

Vaultastic on the AWS cloud provides the Best Email Archiving Solutions for Amazon Workmail

Vaultastic’s modem email archiving solution for Amazon Workmail not just serves as a backup but also doubles up as a regulatory compliance tool.

Some critical capabilities of Vaultastic that enhance your experience of email archiving solutions for Amazon Workmail:

Scalable, Secure, and Durable Cloud Email Archive

A scalable cloud archive makes it simple to archive business-critical data for the long term in a single, searchable repository.

Vaultastic encrypts all your Amazon Workmail archive data while in transit and at rest to avoid any nefarious attempt to access your data.

Vaultastic’s highly durable data architecture preserves immutable copies of your email data across multiple AWS availability zones (data centers), spread across different geographic locations, drastically lowering the chance of data loss.

You can access data archives safely

Vaultastic offers role-based e-discovery and access grants to just relevant data, ensuring increased privacy.

Multi-level ediscovery

Without needing IT personnel, Vaultastic offers user self-service, department-level search access, and complete/partial access for auditors.

Integrated Case Management tool

Privately share and discuss breaches with legal experts for a speedy resolution. Rapid, proactive response to violations improves reputation and vastly improves compliance postures. Learn more.

Automated Migration tools

Vaultastic employs automated migration techniques to defragment legacy data repositories and build a cohesive, single storage.
Related: Configuring Amazon Workmail to archive emails to Vaultastic
Vaultastic on the AWS cloud provides the Best Email Archiving Solutions for Amazon Workmail

Vaultastic’s Amazon Workmail Email Archiving Solution is more than a backup.

Based on an archiving architecture, Vaultastic protects 100% of the email data generated on Amazon Workmail and provides rich cloud tools to leverage data for compliance, legacy archive data management, supervision, mail storage management, and many more use cases.

Here are some top benefits of using Vaultastic as an Amazon Workmail email archiving solution:

Enhance Compliance Audit readiness.

The extensive e-discovery capabilities of Vaultastic enable quick and precise responses to compliance and legal evidence requests by using boolean constructions on mail attributes, message content, date, and legal hold capabilities.

100% Data Capture

Vaultastic’s real-time data ingestion assures you protect all your email data even if the emails get deliberately or accidentally erased. Learn more.

Enhance Migration readiness

By preserving your email data in an independent cloud store in portable formats, you reduce risks of vendor lock-in and can easily migrate mail solutions carrying none or minimal data.

Scalable and yet Pocket-Friendly

Vaultastic can scale infinitely to accommodate any amount of data coming from your Amazon Workmail account. To reduce costs by up to 60% when your data size increases, Vaultastic implements storage tiering to separate recently created, frequently used emails into the Active (hot) store and aging, infrequently used emails into the Inactive (cold) store.
Related: How Vaultastic works
Vaultastic’s Amazon Workmail Email Archiving Solution is more than a backup.
Ready to evaluate Vaultastic?

The Vaultastic Edge for Email Archiving

Vaultastic, helps businesses centrally preserve, discover, and manage large volumes of email data with ease and considerable cost savings.
Centralized archive
An elastic archive keeps all your emails online and search-ready in durable, tamper-evident vaults to help you respond to compliance requests quickly, accurately, and with confidence.
Compliance Management
Deep e-discovery using boolean constructs on mail attributes, message content, and date along with legal hold capabilities, support compliance, and legal evidence requests
Multi-layered security
Building on AWS’s shared security model, Vaultastic delivers bullet-proof security “IN” the cloud to protect against cyber-attacks and ensures that your sensitive data stored on our platform is encrypted, immutable, and tamper-resistant.
Automated migrations
Vaultastic bundles automated migration tools for rapid and accurate ingestion of historical email archives into the central repository for long-term, durable protection of business-critical data.
Durable archive
As a perpetual archive in separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9’s), storing immutable copies of your email data in multiple geographically apart availability zones (data centers) of AWS.
Rich set of cloud tools
Vaultastic cloud email archiving solution provides a rich set of cloud and data services to efficiently & securely manage the operational and legacy data. Find a mail, support a large ediscovery, export data, govern information, and more.

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Compliance with regulatory guidelines
Customers in 18+ countries
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Amazon Workmail

  • Amazon Workmail
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  • 1. I am using a backup tool for my Amazon Workmail account. Do I still need an email archiving solution?

    A backup tool will periodically backup your data and enable a complete mailbox restoration when required. A backup however is not a substitute for an archive. An archive is a real-time continuous collection of emails in an immutable, secure store, elevating your data security and compliance posture. We advise that you must include email archiving for Amazon Workmail as part of your data protection strategy.

  • 2. I have been downloading emails in PST format and storing them locally. Can Vaultastic import this into the archive?

    Vaultastic comes with modern automatic migration tools to support high-volume email ingestion from PST, EML, or MBOX formats and mailboxes.

  • 3. Can I archive data for a select set of users instead of all?

    Yes, you can archive emails for a select set of users instead of all. Learn more here on how to configure journaling in Amazon Workmail.

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