Cloud Data Protection/Security For Businesses

Most cloud and on-premise email solutions, such as Microsoft Office365, Google Workspace (formerly G Suite), Zimbra, and several others, don't provide users, administrators and auditors with enough visibility, accessibility and control for effective supervision and data management. Managing these limitations burden already overworked IT and compliance teams.

The native backup and archive capabilities in most cloud and on-premise email solutions suffer from following limitations:

Don't provide tools to migrate and manage legacy email data easily and cost-effectively.
Don't support deep ediscovery and extraction capabilities to support knowledge discovery and compliance.
Don't provide tools for effective storage cost management.
Increase the risk of data lock-in since most email solutions throttle bulk data extraction.

Distinguishing features of Vaultastic's cloud email archiving.

Central Repository

Vaultastic enables the ingestion of active email data and simplifies the migration of legacy email data, combining both into a central repository in the cloud.

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Rich Data Services

Vaultastic cloud email archiving solution provides a rich set of cloud and data services to securely manage the active and legacy data easily and cost-effectively.

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Superior Data Durability

As a perpetual archive in a separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9's), storing immutable copies of your email data in multiple geographically apart availability zones (data centers) of AWS.

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Deep eDiscovery

Provide deep e-discovery using boolean constructs on mail attributes, message content and date along with legal hold capabilities to support compliance and legal evidence requests.

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Secure Role-based access

Enable users, administrators and auditors to quickly find a single email or to support a larger e-discovery case via a role-based self service portal.

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Portable Data formats

Enable easy export of the ediscovery results or an entire vault into portable files for smooth integration with email clients or analytic tools.

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Information Governance

Support information governance with data retention policies to help you manage vault sizes.

Compliance Ready

Reduce the time required to respond to requests related to compliance, litigation and evidence discovery.

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Vaultastic delivers high ROI for Enterprise Data Management.

Zero Capex

Pay Per Use

Auto Scaling

Quick Retrieval

Data Privacy

Auto Upgrade

DIY

Near Zero Downtime

Zero Monitoring

Lower TCO and Better Cost Optimisation

Multi Level Security

Data Portablility

FAQs

Office 365

Vaultastic for Office 365

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1. Do we need to deploy any software or database on the Microsoft Office 365 setup to enable archiving of email data?

No, you would use the Microsoft 365 journaling capability to send a copy of every mail sent and received by selected users to Vaultastic.

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2. With Microsoft Office 365 on Azure and Vaultastic on AWS, will the email data be archived across cloud providers?

Yes. Configuring Vaultastic for mail domains hosted on Cloud email services such as Microsoft 365 or Google Workspace ensures that a physical copy of every mail sent and received is available on the AWS cloud.

This multi-cloud strategy reduces your risk of vendor lock-in as you control your most critical data in an independent infrastructure.

Read More: I already use Microsoft 365 on the cloud. Do I still need a separate archiving solution?

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3. Can I archive emails of selected users only?

Yes. You can archive emails only for a selected set of users using the journaling configurations on Microsft 365.

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4. Can I migrate my legacy email data in PST formats?

Yes. You can add vaults (corresponding to mailboxes on your MS 365 environment) and import your PST files into these vaults. The email data, once imported, is now available in a search-ready form.

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5. How do I access, search, and extract my archived email data on Vaultastic?

Vaultastic offers role-based access to your archive data.

Depending on your use case, you can enable individual user access, department-level access, or complete auditor-level access.

The Vaultastic app is a cloud web application accessed anywhere using a browser.

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Microsoft Exchange

Vaultastic for Exchange

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1. Do we need to deploy any software on the Hosted Exchange setup for integration with Vaultastic?

No, the Vaultastic connector for Hosted Exchange uses the journaling feature of Hosted Exchange to send a copy of every mail sent and received by the selected users to an independent Vaultastic store. This capability does not require any additional software or tool to be installed on the Hosted Exchange setup.

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2. What configuration is needed on the Hosted Exchange, Exchange Online domains?

Hosted Exchange, Exchange Online domain administrators have to configure journaling to forward copies of incoming and outgoing mail of the selected or all users to the Vaultastic servers.

Learn more about configuring Office 365 and MS Exchange to archive email to Vaultastic

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3. Why doesn't Vaultastic support an IMAP connector to Hosted Exchange, Exchange Online?

Vaultastic protects email using the journaling capability of the primary mail platform. This ensures that a copy of every email is sent to Vaultastic in real-time, BEFORE delivery. Thereby ensuring that even if emails are deleted from the primary mailbox, they continue to remain intact on Vaultastic

An IMAP based archiving connector would be periodic and therefore doesn't ensure that all email would be archived.

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Google Gsuite

Vaultastic for GSuite

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1. Do we need to deploy any software or database on the GSuite setup?

No, G Suite administrators would need to configure mail Journaling rules to send copies of incoming and outgoing mail of the selected or all users to Vaultastic.

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2. Is there any plugin or extension to G Suite for Work?

No, the Vaultastic application is independent of the G Suite interfaces. Depending on the rights assigned by the Vaultastic administrators, end users can access their Vaultastic Vaults through a simple and secure web interface.

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3. Does Vaultastic maintain the data classification of G Suite for Work?

To keep the end-user interface simple, all emails are archived in a central repository and accessible to the user via an ediscovery UI. The user can leverage "saved searches" in the ediscovery interface to create any number of virtual folders accessible on a single click

Vaultastic has no knowledge of the folder structure or organization of emails on the primary mailbox.

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4. Do we need to deploy any software or database on the Google Workspace setup to enable archiving of email data?

No, you would use the Google workspace journaling capability to send a copy of every mail sent and received by selected users to Vaultastic.

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5. With Google Workspace on GCP and Vaultastic on AWS, will the email data be archived across cloud providers?

Yes. Configuring Vaultastic for mail domains hosted on Cloud email services such as Google Workspace (G Suite) ensures that a physical copy of every mail sent and received is available on the AWS cloud.

This multi-cloud strategy reduces your risk of vendor lock-in as you control your most critical data in an independent infrastructure.

Read More: Optimize costs on G Suite subscriptions – Maintain email data of former employees on inexpensive cloud stores like AWS S3.

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6. Can I archive emails of only selected users from my Google Workspace account?

Yes. You can archive emails only for a selected set of users using the journaling configurations on Google Workspace (G Suite).

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7. Can I migrate my legacy email data in PST formats?

Yes. You can add vaults (corresponding to mailboxes on your Google Workspace environment) and import your PST files into these vaults. The email data, once imported, is now available in a search-ready form.

More
8. How do I access, search, and extract my archived email data on Vaultastic?

Vaultastic offers role-based access to your archive data.

Depending on your use case, you can enable individual user access, department-level access, or complete auditor-level access.

The Vaultastic app is a cloud web application accessed anywhere using a browser.

More

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Want an in-depth discussion?

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