Native Backup of Email in Zimbra and Email archiving solutions for Zimbra have limitations.

Email communications must be secured as they are vital to any company's documentation and records. Even the law needs it. Any data loss or breach can harm the company’s business continuity and reputation.

Though the Zimbra email solution is a popular way to improve productivity at the workplace, it’s native backup, and archiving tools have limitations in a modern digital context.

The native Zimbra email archiving solutions and Zimbra mail backup and recovery tools fall short on flexibility, security, scalability, and supporting regulatory compliance.

And since most Zimbra installations are on-premises, this adds a lower reliability element to the limitation mix.

More specifically, native email archiving solutions for Zimbra and Zimbra mail backup and restore tools suffer the following challenges:

100% data capture not guaranteed.

By their very design, backup tools are periodic and not continuous. Any data added and deleted between two backup runs can get lost forever.

Thus, a backup cannot guarantee that 100% of your email data is secured.

No Deduplication in Archiving

The native email archiving solutions for Zimbra journals email of selected users into a chosen mailbox, including copies sent via cc and bcc. And these are stored without any deduplication leading to a massive waste of storage.

No self-service for end users

The end-user does not have permission to go through archives and restore them. This limitation negatively impacts productivity. In significant scenarios, the user has to request a support ticket that IT teams must resolve to retrieve archived emails.

Email Encryption is not available

A modern archive must abide by regulations, one of which is to encrypt emails at rest and in transit. Thus a Zimbra archive does not fully comply with rules and is not aligned with foundational security best practices.

No protection against hardware issues.

Since Zimbra keeps the archived emails and backups on the same computer as the regular accounts, you will lose access to your archived emails if there is a problem with the Zimbra server. Learn more.
Related: Why archive emails
Native Backup of Email in Zimbra and Email archiving solutions for Zimbra have limitations.

How Vaultastic’s centralized cloud archive delivers the best Email Archiving Solutions for Zimbra?

If you are an IT professional, a business leader, CEO, CFO, or someone from a cyber background who uses Zimbra, you may be looking for secure, scalable data management solutions. That is where we can be of help to you.

100% Data Capture and Retention

Automatic, real-time ingestion of email data from your Zimbra server into a different cloud store ensures a secure, tamper-proof home for your business-critical data. Learn more.

Durable Store for your Critical Data

Vaultastic helps improve the Zimbra backup and email archive process by consolidating your email data in an endless cloud archive that is exceptionally durable by design. The cloud archive does away with the availability limitations of on-premises infrastructure.

Scalable, limitless storage at up to 60% lower costs

Vaultastic’s centralized cloud archive based on the storage tiering architecture is infinitely scalable and follows your storage growth with no manual intervention. While the storage keeps snowballing, the costs don’t.

Fast discovery with Self-service

From the central archive, using varying access levels, your users, administrators, and complaince officers can find data in a flash. So, you can respond to data access requests accurately and with confidence.

Unbreakable Security

Vaultastic’s multi-layered shared security model protects your precious data against relentless cyber-attacks. The security framework uses encryption, tamper-resistant security controls, access control policies, and much more to achieve cyber resilience for your data.

Easy Migrations

Vaultastic offers hand-free migration tools for ingesting large volumes of historical email archives from Zimbra mailboxes or data files into the central archive for long-term business protection.
Related: How to configure Zimbra for archiving to Vaultastic
How Vaultastic’s centralized cloud archive delivers the best Email Archiving Solutions for Zimbra?

Vaultastic’s email archiving solution for Zimbra future proofs your Investment.

Future proof your Investment

Vaultastic’s archive is cross-platform and can consume emails from MS 365 and many other email solutions as you plan your migrations to the cloud.

With all your data secured in Vaultastic’s cloud archive, you can offload aging data from your Zimbra mailboxes and extend its life without any further disruptive refresh or storage augmentation until you prepare to upgrade.

Up to 60%, lower storage costs

Vaultastic’s storage tiering architecture, powerful deduplication algorithms, unique pay-per-use pricing model and a fully managed service delivers massive cost optimization.

No need for additional infrastructure.

Offload the backup email Zimbra workload to our fully managed, scalable service and break free from the chains of managing and refreshing an on-premises backup system.

Business Continuity

Your emails seamlessly sync in real-time with Vaultastic’s Zimbra email archiving solution.

You now benefit from robust business continuity with access to emails even in case of a total outage on your Zimbra mail solution.

Automatically ready for compliance and audits

A central, immutable archive combined with deep e-discovery helps improve productivity, enable quick search, and reduce response time to audit queries.

Reduce IT teams' Productivity load

Vaultastic’s data management platform helps with information governance, automatic retention management, and security controls, substantially reducing IT team involvement.

Further, the secure self-service with fast and easy discovery reduces technical support requests to look for lost emails.

Move to the cloud with confidence.

Vaultastic’s cross-platform connectors will support your cloud migration initiatives by quickly ingesting emails from your new solution. The latest data will be added to the same central archive, maintaining your data's continuity and integrity.
Vaultastic’s email archiving solution for Zimbra future proofs your Investment.
Ready to evaluate Vaultastic?

The Vaultastic Edge for Email Archiving

Vaultastic, helps businesses centrally preserve, discover, and manage large volumes of email data with ease and considerable cost savings.
Centralized archive
An elastic archive keeps all your emails online and search-ready in durable, tamper-evident vaults to help you respond to compliance requests quickly, accurately, and with confidence.
Compliance Management
Deep e-discovery using boolean constructs on mail attributes, message content, and date along with legal hold capabilities, support compliance, and legal evidence requests
Multi-layered security
Building on AWS’s shared security model, Vaultastic delivers bullet-proof security “IN” the cloud to protect against cyber-attacks and ensures that your sensitive data stored on our platform is encrypted, immutable, and tamper-resistant.
Automated migrations
Vaultastic bundles automated migration tools for rapid and accurate ingestion of historical email archives into the central repository for long-term, durable protection of business-critical data.
Durable archive
As a perpetual archive in separate operational cloud infrastructure, Vaultastic delivers superior data durability (11 9’s), storing immutable copies of your email data in multiple geographically apart availability zones (data centers) of AWS.
Rich set of cloud tools
Vaultastic cloud email archiving solution provides a rich set of cloud and data services to efficiently & securely manage the operational and legacy data. Find a mail, support a large ediscovery, export data, govern information, and more.

We Love making things better for you

Best email archival solutions and services for your enterprises - Capterra reviews
Gartner reviews for best email archiving solutions/services from Vaultastic
Cloud email storage and archival solutions and software with AWS Partner Network
Compliance with regulatory guidelines
Customers in 18+ countries
Disclaimer: The GARTNER PEER INSIGHTS CUSTOMERS’ CHOICE badge is a trademark and service mark of Gartner, Inc., and/or its affiliates, and is used herein with permission. All rights reserved. Gartner Peer Insights Customers’ Choice constitutes the subjective opinions of individual end-user reviews, ratings, and data applied against a documented methodology; they neither represent the views of nor constitute an endorsement by, Gartner or its affiliates.


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  • 1. How do I archive emails in Zimbra to help me with regulatory compliance?

    Zimbra supports a journaling feature that will send a copy of every email sent or received to the designated target when enabled. Vaultastic’s cloud archiving platform has a connector to ingest emails from Zimbra and safeguard them for regulatory compliance. In addition, Vaultastic’s rich cloud services enable easy, fast, and precise discovery to improve your compliance postures and audit readiness.

  • 2. I have been losing my emails for a long time. How do I save emails in Zimbra?

    A reliable, robust cloud archive can protect 100% of your email data and make it indifferent to any action done on the email client. Thus, if your users  accidentally or intentionally delete emails, you can be sure to find them in the archive

  • 3. I have stored all my emails in PST files for a long time; how can I import my PST files into Vaultastic?

    Vaultastic integrates new-age automatic migration tools to support significant volume ingestion of email data from mailboxes or files in PST, EML, or MBOX formats. You can configure jobs and upload the PST files into the tool to import them into the cloud archive.

  • 4. I plan to migrate to the cloud in the future. How will my archive on Vaultastic adjust to the new email solution?

    Vaultastic’s cross-platform connectors will support your cloud migration initiatives by ingesting emails from the new solution. Vaultastic will add the latest data to the same central archive, which contains emails from your Zimbra server, thereby maintaining your data's continuity and integrity.

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