Why you need a Separate Microsoft Office 365
While Microsoft Office 365 is a great workplace productivity platform for businesses, having a separate and centrally accessible archive for Microsoft 365 emails and OneDrive data can provide additional protection for critical data while optimizing the cost of data retention.Managing the following additional archive requirements around Microsoft Office 365 burdens overworked IT and compliance teams and escalates storage management costs.
Reduce Data Retention Costs
Provide Data Redundancy
Comply with Regulatory Data Retention guidelines
Enable Easier Migration
Overcome Cumbersome and Slow Discovery
Reduce Data Lock-in fears
Stop using Litigation Hold as a backup
Protect your business against Data Risks
Vaultastic’s Agile Cloud Data Archiving addresses a wide range of data management use-cases for your information-driven business
Vaultastic is a powerful add-on for archiving and managing Microsoft 365 data.
Automate Email and File Data Ingestion
Unify your store for Active and Legacy data
Improve Data Availability & Durability
Find Data Quickly, Extract Granularly
Multi-level ediscovery supports user self-service, department-level search, and auditor-level full/partial access without IT team intervention.Granular extraction in portable formats enhances agility and efficiency for managing archived data.
Manage Compliance Workflows
Optimize up to 60% of costs
Vaultastic's Microsoft 365 archiving add-on delivers complete data lifecycle management
FAQs about Microsoft Office 365 & One Drive for business data archiving
- Vaultastic for Office 365
- 1. Do we need to deploy any software or database on the Microsoft Office 365 setup to enable archiving of email data?
- 2. Will the email data be archived across cloud providers with Microsoft Office 365 on Azure and Vaultastic on AWS?
Yes. Configuring Vaultastic for mail domains hosted on Cloud email services such as Microsoft 365 or Google Workspace ensures that a physical copy of every mail sent and received is available on the AWS cloud.
This multi-cloud strategy reduces your risk of vendor lock-in as you control your most critical data in an independent infrastructure.
Read More: I already use Microsoft 365 on the cloud. Do I still need a separate archiving solution?
- 3. If I back up my files from onedrive to external hard drive, what are the pros and cons?
If you are doing this to keep a copy of all your files on OneDrive, consider a safer, more secure, and scalable option like Vaultastic.
A OneDrive backup to an external hard drive increases data loss, corruption, and tampering risks, rendering the whole solution very risky.
Vaultastic’s cloud-based data archiving solution provides an excellent alternative to back up OneDrive files and reduces risks related to accidental or intentional erasures.
Vaultastic complies with industry regulatory norms and provides exceptionally durable storage to put you at ease.
Learn more here.
- 4. How do I back up one drive data?
The best way to back up one drive is via a periodic sync of the files generated, stored, and modified. Vaultastic can sync files from Onedrive using a complete sync for the first time and then an incremental sync regularly to capture the changes.
Learn more here.
- 5. I am currently using Microsoft Office 365 with sufficient storage. Do I still need a separate data archive?
Having adequate storage in the active user mailbox or OneDrive may not protect your critical data against accidental or intentional erasure, theft, or corruption.
In addition, Microsoft Office 365 includes archiving capabilities, such as legal hold and retaining deleted items for some time.
However, it may not provide the level of granularity, searchability, and compliance capabilities that a dedicated data archive solution would offer.
If your organization has specific regulatory or legal requirements for data retention and archiving, or if you need advanced search and discovery capabilities for historical data across user vaults, it may be beneficial to use a separate data archive solution in addition to Office 365. Learn more here
- 6. Can I archive emails of selected users only?
Yes. You can archive emails only for a selected set of users using the journaling configurations on Microsft 365.
- 7. Can I migrate my legacy email data in PST formats?
Yes. You can add vaults (corresponding to mailboxes on your MS 365 environment) and import your PST files into these vaults. The email data, once imported, is now available in a search-ready form.
- 8. How do I access, search, and extract my archived email data on Vaultastic?
Vaultastic offers role-based access to your archive data.
Depending on your use case, you can enable individual user access, department-level access, or complete auditor-level access.
The Vaultastic app is a cloud web application accessed anywhere using a browser.
- 9. What is the process for archiving files from Microsoft OneDrive for Business?
Archiving files from OneDrive for Business involves creating a backup copy of the files to separate independent storage on another cloud.
Vaultastic does this by allowing you to define the files you should archive from the user’s drive based on the date and time and other relevant attributes of the files.
Using the same tools, you can also take regular incremental backups of the files changed between the two backups.
- 10. How often should I archive files from OneDrive for Business?
The frequency of archiving files from OneDrive for Business will depend on your organization's specific needs and regulations.
Since the files on Microsoft OneDrive for Business carry business-critical data generated by users, we recommend a frequent schedule of incremental backups after the entire initial backup.
A daily backup works best.
- 11. Can I restore files that Vaultastic has archived from OneDrive for Business?
Yes, you can restore files you have archived from OneDrive for Business. Vaultastic provides a search tool to locate the required files from the backup and then extraction tools to export the selected files.
- 12. Using Vaultastic, can I archive only specific files or folders from OneDrive for Business?
You can archive file data from user accounts and particular folders from OneDrive for Business. While specifying the job, you can also set the modified or created time. Learn more here.
- 13. Are there any limits to the number or size of files that Vaultastic can archive from OneDrive for Business?
Vaultastic has no such limitations.
- 14. What is an effective way to ensure a Microsoft office 365 OneDrive backup of all files?
To ensure a complete Microsoft one drive backup of all files, we recommend using Vaultastic:
- Take a complete office 365 OneDrive backup of all the files for all the users.
- Now incrementally backup OneDrive files daily to ensure complete capture of all changes and additions on that day.
Using this simple strategy, you can archive or backup OneDrive for business data to ensure complete redundancy for your critical information.
- 15. Since OneDrive is on the cloud, how does another cloud backup for OneDrive help?
Even though OneDrive is on the cloud, it is not safe from the tampering of files or accidental and intentional file erasures.
Also, when an employee leaves your organization, how will you preserve the corporate data generated, stored, and used by the employee via OneDrive?
In a regulated industry, you must have an independent backup of all data in separate storage that is safe, secure, and durable.
Hence, regularly backing up all your business-critical data on OneDrive to different cloud storage is advised.
- 16. Is Vaultastic a secure file archiving solution to Backup OneDrive files?
Vaultastic’s robust data protection platform can deliver secure OneDrive file archiving to achieve multi-layered and durable OneDrive file protection.
Vaultastic offers complete and incremental back up of files on OneDrive using automated tools and an operational cloud infrastructure separate from Microsoft.
Amongst file archiving solutions to backup OneDrive files, Vaultastic excels in speed, ease, and cost optimization of storage.
- 17. What is the relationship between OneDrive backup and compliance?
To adhere to the regulatory guidelines for data security, you must ensure a physically separate, secure, and durable copy of all your critical data.
A robust backup and recovery strategy for OneDrive focuses on archiving the files on OneDrive to independent cloud storage.
Thus a powerful OneDrive backup and compliance are inextricably linked.
- 18. What is the best way to backup OneDrive?
While the traditional popular method is to backup OneDrive files to an external hard drive or backup OneDrive to local drive, these may not be the safest and most secure ways to manage a OneDrive backup.
A cloud backup for OneDrive, like the one offered by Vaulastic, will ensure that you securely and durably preserve your business-critical file data from OneDrive in an independent store.
- 19. My regulator wants me to provide a OneDrive backup and disaster recovery plan. How do I achieve this quickly?
We propose using Vaultastic as an add-on to Microsoft OneDrive for business. This simple integration will help you with regular OneDrive backups and ensure you preserve your valuable data on the Vaultastic cloud with 11 9’s durability backed by an in-built disaster recovery site.
Vaultastic is a simple but robust tool supporting the backup and recovery for OneDrive. A single pane of glass administration eases the management of your OneDrive backup and retention strategy.
Why the Vaultastic Platform
Performance that Scales
Multi-dimension Cost Optimization
Complete Data Lifecycle Management
Vaultastic - cross-platform, centralised, and agile information archival
Continuous Monitoring and Management of Security Threats to build Cyber Resilience
High Impact Data Management Use Cases across businesses
Very promising and visionary futuristic product
Overall this product is very much front line in terms of current compliance needs and competing with World leader peer solutions.
Innovation And Solutioning At Its Best
Innovation and solutioning at its best: It has been a great experience working with Mithi. Specially in the servicing part there support is commendable. They are good at providing simple and innovative solutioning.
The Archival - peak to bottom
We needed to preserve email data of former employees, reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively.
Good Product with Easy interface
The archival was always an issue in an on-prem solution. Compliance and Risk deparments always wanted a quick retrieval of archived email which we are now able to deliver on time.
Overall experience with product was Technically excellent as well as economical.
Mithi team was persistent and helped our team to smoothly meet our compliance requirements and were able to implement as per the proposed timelines. Their support is outstanding.
Must use vault solution for you important data.
Have been using Vaultastic for the last three years now, and have never faced any issue is the above features. The features provided are useful. The version 4 is more feature rich, and I am excited to use it.