Elastic Archiving for Microsoft Office 365 Emails
and Documents

No, you would use the Microsoft 365 journaling capability to send a copy of every mail sent and received by selected users to Vaultastic.

Yes. Configuring Vaultastic for mail domains hosted on Cloud email services such as Microsoft 365 or Google Workspace ensures that a physical copy of every mail sent and received is available on the AWS cloud.

This multi-cloud strategy reduces your risk of vendor lock-in as you control your most critical data in an independent infrastructure.

Read More: I already use Microsoft 365 on the cloud. Do I still need a separate archiving solution?

If you are doing this to keep a copy of all your files on OneDrive, consider a safer, more secure, and scalable option like Vaultastic. 

A OneDrive backup to an external hard drive increases data loss, corruption, and tampering risks, rendering the whole solution very risky.

Vaultastic’s cloud-based data archiving solution provides an excellent alternative to back up OneDrive files and reduces risks related to accidental or intentional erasures.

Vaultastic complies with industry regulatory norms and provides exceptionally durable storage to put you at ease.

Learn more here.

The best way to back up one drive is via a periodic sync of the files generated, stored, and modified. Vaultastic can sync files from Onedrive using a complete sync for the first time and then an incremental sync regularly to capture the changes. 

Learn more here.

Having adequate storage in the active user mailbox or OneDrive may not protect your critical data against accidental or intentional erasure, theft, or corruption. 

In addition, Microsoft Office 365 includes archiving capabilities, such as legal hold and retaining deleted items for some time. 

However, it may not provide the level of granularity, searchability, and compliance capabilities that a dedicated data archive solution would offer. 

If your organization has specific regulatory or legal requirements for data retention and archiving, or if you need advanced search and discovery capabilities for historical data across user vaults, it may be beneficial to use a separate data archive solution in addition to Office 365. Learn more here

Yes. You can archive emails only for a selected set of users using the journaling configurations on Microsft 365.

Yes. You can add vaults (corresponding to mailboxes on your MS 365 environment) and import your PST files into these vaults. The email data, once imported, is now available in a search-ready form.

Vaultastic offers role-based access to your archive data.

Depending on your use case, you can enable individual user access, department-level access, or complete auditor-level access.

The Vaultastic app is a cloud web application accessed anywhere using a browser.

Archiving files from OneDrive for Business involves creating a backup copy of the files to separate independent storage on another cloud. 

Vaultastic does this by allowing you to define the files you should archive from the user’s drive based on the date and time and other relevant attributes of the files.

Using the same tools, you can also take regular incremental backups of the files changed between the two backups.

The frequency of archiving files from OneDrive for Business will depend on your organization's specific needs and regulations. 

Since the files on Microsoft OneDrive for Business carry business-critical data generated by users, we recommend a frequent schedule of incremental backups after the entire initial backup.

A daily backup works best.

Yes, you can restore files you have archived from OneDrive for Business. Vaultastic provides a search tool to locate the required files from the backup and then extraction tools to export the selected files.

You can archive file data from user accounts and particular folders from OneDrive for Business. While specifying the job, you can also set the modified or created time. Learn more here.

Vaultastic has no such limitations.

To ensure a complete Microsoft one drive backup of all files, we recommend using Vaultastic:

1. Take a complete office 365 OneDrive backup of all the files for all the users.
2. Now incrementally backup OneDrive files daily to ensure complete capture of all changes and additions on that day.

Using this simple strategy, you can  archive or backup OneDrive for business data to ensure complete redundancy for your critical information. 

Learn more here.

Even though OneDrive is on the cloud, it is not safe from the tampering of files or accidental and intentional file erasures. 

Also, when an employee leaves your organization, how will you preserve the corporate data generated, stored, and used by the employee via OneDrive?

In a regulated industry, you must have an independent backup of all data in separate storage that is safe, secure, and durable.

Hence, regularly backing up all your business-critical data on OneDrive to different cloud storage is advised.

Vaultastic’s robust data protection platform can deliver secure OneDrive file archiving to achieve multi-layered and durable OneDrive file protection.

Vaultastic offers complete and incremental back up of files on OneDrive using automated tools and an operational cloud infrastructure separate from Microsoft.

Amongst file archiving solutions to backup OneDrive files, Vaultastic excels in speed, ease, and cost optimization of storage.

To adhere to the regulatory guidelines for data security, you must ensure a physically separate, secure, and durable copy of all your critical data. 

A robust backup and recovery strategy for OneDrive focuses on archiving the files on OneDrive to independent cloud storage. 

Thus a powerful OneDrive backup and compliance are inextricably linked.

While the traditional popular method is to backup OneDrive files to an external hard drive or backup OneDrive to local drive, these may not be the safest and most secure ways to manage a OneDrive backup.

A cloud backup for OneDrive, like the one offered by Vaulastic, will ensure that you securely and durably preserve your  business-critical file data from OneDrive in an independent store.

We propose using Vaultastic as an add-on to Microsoft OneDrive for business. This simple integration will help you with regular OneDrive backups and ensure you preserve your valuable data on the Vaultastic cloud with 11 9’s durability backed by an in-built disaster recovery site.

Vaultastic is a simple but robust tool supporting the backup and recovery for OneDrive. A single pane of glass administration eases the management of your OneDrive backup and retention strategy.