What is the need to archive notification and marketing emails

Email notifications, an integral part of all modern digitally enabled businesses

Businesses use email notifications as an integral part of their product and service development and delivery. Notifications help organizations convey essential information and foster user relationships. And such notices carry critical information that complies with the company's promised service levels.

Email notifications are triggered or sent in response to a precise user action or event. Some common examples include activation messages, activity notifications, security alerts, and utility functions like OTPs.

The fundamental nature of these messages makes it crucial for companies to capture and archive these notifications securely. Preserving such messages for the long term is essential to resolve customer support queries and prepare for future litigations. Some regulated companies may need to store these for compliance.

In addition, email notifications, when strategically used, help businesses keep clients engaged, deliver a great user experience, reinforce client trust in their services and help build long-lasting customer relationships.

Sendgrid is a popular platform for delivering high-volume email notifications.

Related: Why Archival emails
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Modern day challenges with archival for Sendgrid

Archiving email notifications carry a unique set of challenges against archiving regular corporate emails transacted by users. Here are some common challenges faced by backup solutions for Sendgrid:

Protect your business against Data Risks

Vaultastic’s Agile Cloud Data Archiving addresses a wide range of data management use-cases for your information-driven business

Protect high-volume Current and Ex-employee Data at optimized costs

Enhance your Legal and Compliance readiness

Gain Control with Supervision and Oversight

Vaultastic: The best Sendgrid Email Archiving Solution for massive scale

Vaultastic lets enterprises manage the archival of transactional and marketing emails sent using Sendgrid. Vaultastic, the modern email archiving solution for Sendgrid, is highly scalable, secure and optimizes costs up to 60% even as the storage volume snowballs.

What Vaultastic means for your business:
Vaultastic Solutions

Immensely scalable

An immensely scalable cloud archival for Sendgrid for 100% capture of all business-critical notifications and the long-term storage of these in a single, searchable repository.

Fast, easy, and flexible

Fast, easy, and flexible ediscovery tools to rapidly search and extract required email data of any period matching any criteria.

Multi-dimension cost optimization

Multi-dimension cost optimization with robust deduplication, storage tiering, pay-per-use, automation, and more. Costs stay in control even as your data multiplies.

Secure Sendgrid

Vaultastic, a secure Sendgrid backup solution or email archiving solution, protects all your data across multiple layers, including encryption, authorization, access controls, and more.

Related: How to configure Sendgrid to journal email to Vaultastic

Advantages that make Vaultastic the Best Email Archiving Solution for Sendgrid

Stay compliance and litigation ready

Leverage e-discovery for quick and precise responses to legal and compliance evidence requests.

Max out your cost optimization and save up to 60%, or more

Scale substantially to house a massive amount of data stored through tiering. This helps to separate new, frequently used emails from aging, infrequently used emails and reduces costs by up to 60%.

Superior customer service

With Vaultastic’s Sendgrid email archiving solutions respond quickly to customer queries with easy access to data.

Say no to business interruptions and risks

Vaultastic’s robust backup solutions for Sendgrid ensure business continuity with always-on access to critical emails in the archives.

Always work with the latest update

Vaultastic’s Sendgrid Backup Solutions are fully managed and regularly updated per changing regulations and laws.
Vaultastic: Data Advantage for every Enterprise

A quick preview of Vaultastic’s lifecycle data management services

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FAQs about Archiving solution for Sendgrid

  • Archiving solution for Sendgrid
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  • 1. Why do we need a separate archiving solution for Sendgrid?

    Sendgrid is a notification sending service with no provision for archiving your emails sent via the platform. Since preserving notifications is critical for your business, you must rely on an independent archiving solution for Sendgrid. Vaultastic is proven and delivers the best email archiving solutions for Sendgrid. Learn more

  • 2. How do we ensure that the Sendgrid email archiving solution is compliant?

    Compliance with industry regulations and local laws requires you to preserve all email transactions in a certain way, e.g., resident in your country, end-to-end encrypted, discoverable, and more. Vaultastic, by design, delivers a compliance-ready email archiving solution for Sendgrid. Learn more

  • 3. Is the Sendgrid backup solution automated?

    Yes, Vaultastic’s Sendgrid backup solution is fully automated. Once configured, Sendgrid automatically sends a copy of all notifications to the Vaultastic platform, in real-time, where they are preserved.

  • 4. Will we incur additional costs in maintaining the archival?

    Since the archive is not part of your Sendgrid service, yes, you would need to pay the archival vendor like Vaultastic. We would like to highlight that Vaultastic works hard to optimize costs of your ever-growing storage and delivers up to 60% cost compression using multiple methods such as deduplication, storage tiering and more.

  • 5. How do we integrate the archival solution?

Why the Vaultastic Platform

Performance that Scales

Bulletproof Security

Multi-dimension Cost Optimization

Complete Data Lifecycle Management

Amazon WorkMail
Microsoft 365
Google Workspace
Microsoft Exchange
Microsoft Onedrive
Google Drive
Simple Email System AWS
IBM Notes

Vaultastic - cross-platform, centralised, and agile information archival

Providing protection, visibility, and for business-critical data to ensure business continuity & enable effective response to change
Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Continuous Monitoring and Management of Security Threats to build Cyber Resilience

Automated monitoring, frequent periodic audits, regular training on best practices, continuous improvements, and ongoing system upgrades are a part of our active security management practice.

High Impact Data Management Use Cases   across businesses

Small Urban Bank
From fragmented data to centralized, search-ready data with near 100% durability, availability and super-fast ediscovery.
Mid Sized Financial Services Firm
Manage subcription and storage costs of ex-employee data retention as mandated by regulations.
Mid Sized Health Insurance
Build reputation, reduce risks with fast turn around on data requests for litigation.
Mid Sized Regional Bank
Retain historical data to comply with regularity retention guidelines and stay audit-ready.
Mid Sized Bank
Reduce risks of compliance penalties with fast ediscovery and flexible extraction tools.
Legal Services Firm
Perform ediscovery across user accounts for faster and more flexible data access.
Local Government Body
Reliably migrate data to centrally searchable, highly available repository, and deliver better citizen service.
Small retail tech
Gain visibility, responsiveness, compliance and legal readiness for customer communications.
Research and communication Services
Easy investigate customer issue escalations to improve service quality.
Save on subscription upgrade costs by managing data better.


Very promising and visionary futuristic product

Overall this product is very much front line in terms of current compliance needs and competing with World leader peer solutions.

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- GM in the Healthcare Industry

Innovation And Solutioning At Its Best

Innovation and solutioning at its best: It has been a great experience working with Mithi. Specially in the servicing part there support is commendable. They are good at providing simple and innovative solutioning.

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Head - IT Application And Support in the Healthcare Industry

The Archival - peak to bottom

We needed to preserve email data of former employees, reduce the license cost and cost of ever growing mail data, while staying compliant as per regulatory requirements. Vaultastic helps us achieve the above objectives, effectively.

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- Head IT in the Finance Industry

Good Product with Easy interface

The archival was always an issue in an on-prem solution. Compliance and Risk deparments always wanted a quick retrieval of archived email which we are now able to deliver on time.

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- EVP & CTO in the Finance Industry

Overall experience with product was Technically excellent as well as economical.

Mithi team was persistent and helped our team to smoothly meet our compliance requirements and were able to implement as per the proposed timelines. Their support is outstanding.

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-Chief Manager - IT in the Manufacturing Industry

Must use vault solution for you important data.

Have been using Vaultastic for the last three years now, and have never faced any issue is the above features. The features provided are useful. The version 4 is more feature rich, and I am excited to use it.

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- Person in the Enterprise Architecture and Technology Innovation role
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