60,000+ vaults in use helping manage risk and compliance for companies worldwide
75GB migration (***)
- Preserve Active and Historical data for reference and recovery.
- Backup Data to ensure operational continuity.
- Preserve Historical Information for Business and Legal Reference
- Retain Data Long-term to meet data safety objectives.
- Archive emails
- Archive files
- Import data
- Search and activate data
- Export in portable formats
105GB migration (***)
- Continuity + Centralize discovery and access to information archives to supervise critical business processes.
- Ensure data availability with a centralized archive and discovery.
- Supervise business processes
- Maintain communication oversight
- Hierarchical deep ediscovery
- Save frequently used queries
160GB migration (***)
- Supervision + Archive data from business applications / SaaS platforms and manage incidents to support audits, investigations, legal processes, etc.
- Ensure data visibility with a centralized archive and discovery.
- Manage Incidents
- Share and Collaborate on Information.
- Archive data from SaaS tools
- Share information and collaborate with experts
- Customize plan and solution to meet your special risk and compliance management needs
- Modernise information archiving & management to manage data-related risks and compliance
- Custom integrations
|Access add-on Pack||users||billed annually|
|Storage add-on Pack||GB storage||billed annually|
|Migration add-on Pack||GB storage||billed annually|
|No. of users||Sized for up to 10 vaults||Sized for up to 10 vaults||Sized for up to 10 vaults||No Limit|
|Vaults (users)||No Limits||No Limits||No Limits||No Limits|
|Access (users)||1||1||1||As per need|
|Storage (GB) **||45||75||120||As per need|
|Migration (GB) ***||70||105||160||As per need|
|Import legacy data|
|Export data in portable formats|
|Cloud-native SaaS powered by AWS|
|SLA backed performance warranties|
|Built-in disaster recovery|
|Support||Priority 24/7||Priority 24/7||Priority 24/7||Priority 24/7|
|Continuous security fixes, updates, and upgrades|
|Consistent performance at any vault size|
|Encrypted at rest and in transit|
|Strong authorization controls|
|Role-based access policies|
|Tamper proof vaults|
|With directory systems like MS ADS for seamless authentications|
|With other business application using web services and API|
|Archive data from a wide variety of data platforms|
|Bring your own storage|
|Provisioning of domains, users|
|Role based security controls|
|Information Governance, Extraction|
|** Storage Breakup||Continuity||Supervision||Compliance||Enterprise|
|Active Store (GB)||5||20||30||As per need|
|Open Store (GB)||40||50||60||As per need|
|Live Store (GB)||1||5||30||As per need|
- 1. Which plan is suitable for my organization?
Our plans are aligned to your needs and expected outcomes. Review the table below to map your needs/outcomes to our plans.
Your Operational needs Outcomes expected Suggested Plan Backup EMAIL and FILE data Business Continuity to protect against data loss. CONTINUITY SUPERVISION COMPLIANCE Search Information Recover information Global, deep ediscovery Supervisory view to monitor emails for quality, legal and compliance needs Backup data from SAAS tools Audit and Compliance readiness Long term data retention Share and collaborate with experts
Need help choosing a plan? Contact us. Our experts will understand your tech landscape, requirements and suggest the most suitable plan, which may even be the enterprise plan.
- 2. What is the quantity of the plans or additional packs I must purchase, which closely matches my need.
Here are some scenarios that will help you decide your quantities and estimated costs:
If you going to purchase CONTINUITY as per your needs:
Requirement Suggested plans and Estimated costs Up to 10 user organizations want a backup with less than 50GB of data. 1 CONTINUITY
45GB Storage and 75 GB migration
A 55-user organization wants live archival and backup of 250 GB of historical data. 5 CONTINUITY + 1 Storage Add Pack
45*5+250=475GB storage and 75*5+250=625GB migration
$ 329 x 5 + $ 1,153 = $ 2798/year
A 100-user organization wants to protect live data and backup 2TB of legacy data. 10 CONTINUITY + 8 Storage Add Pack
45*10+250*8=2450GB storage and 75*10+250*8=2750GB migration
$ 329 x 10 + $ 1,153 x 8 = $ 12514/year
If you going to purchase SUPERVISION as per your needs:
Requirement Suggested plans and Estimated costs A 10-user organization wants live archival with 75GB of legacy data and needs a global ediscovery console. 1 SUPERVISION
75GB Storage and 105 GB migration
A 55-user organization wants live archival with 250GB of legacy data and needs a global ediscovery console. 5 SUPERVISION + 1 Storage Add Pack
75*5+250=625GB storage and 105*5+250=775GB migration
$ 567 x 5 + $ 1,153 = $ 3988/year
A 100-user organization wants live arhcival with 2TB of legacy data and needs a global ediscovery console. 10 SUPERVISION + 8 Storage Add Pack
75*10+250*8=2750GB storage and 105*10+250*8=3050GB migration
$ 567 x 10 + $ 1,153 x 8 = $14894/year
If you going to purchase COMPLIANCE as per your needs:
Requirement Suggested plans and Estimated costs A 10-user organization wants to protect live and 75GB of legacy data, long-term, for compliance. 1 COMPLIANCE
120GB Storage and 160GB migration
A 55-user organization wants to protect live and 250GB of legacy data, long-term, for compliance. 5 COMPLIANCE + 1 Storage Add Pack
120*5+250=850GB storage and 160*5+250=1050GB migration
$ 1,107 x 5 + $ 1,153 = $ 6688/year
A 100-user organization wants to protect live and 2TB of legacy data, long-term, for compliance. 10 SUPERVISION + 8 Storage Add Pack
75*10+250*8=2750GB storage and 105*10+250*8=3050GB migration
$ 1,107 x 10 + $ 1,153 x 8 = $ 20294/year
Need help while deciding quantities? Contact us. Our experts will understand your tech landscape, requirements and suggest the most suitable plan, which may even be the enterprise plan.
- 3. What Storage, Access and Migration operations are possible with my plans?
When you subscribe to any of the plans, you can use any of the following services for your data backup, supervision and compliance needs.
Plan dimension Service available What can you do? Storage (blended) Active Store Store frequently used email data that is indexed for rapid ediscovery and extraction. Open Store Store infrequently used email and file data and access on demand. Live Store Archive SaaS data, support sharing & collaboration around email and file data with experts. Access Administration Data Management console. Self Service Browse my own data. Migration (blended) Export Export entire vaults, download specific files/emails, extract search results. Import Import legacy file and email data. Movement between stores Internal automatic of manually initiated movement of data between the stores to enable specific functions and optimize costs.
- 4. What is the break-up of the three storage classes available to me?
- 5. What does it mean when you say that your CONTINUITY, SUPERVISION and COMPLIANCE plans are “sized for up to 10 users”?
“sized for up to 10 users” means that the plans are sized with resources (Storage, Access and Migration) that can archive live information of about 10 users. This is NOT A LIMIT.
The sizing is based on the average annual growth in the archive per user and the use of the software in your organization. The quantities here are derived from industry averages and our experience of helping 100’s of customers protect and manage their data.
If your average consumption is less than what is considered to size the plans, then you may be able to archive data for more users within the same resource allocation.
- 6. Do I need to purchase onboarding services from Mithi?
Vaultastic is a fully self-serve platform with extensive documentation and tutorial videos. However, if you feel the need to have our team support and train you during onboarding and migration, this will be an extra charge over and above the price of the plans. Please contact us and we’ll be happy to provide you an estimate and set this up for you.
- 7. How much archive storage do I need?
While planning your archive storage requirements, consider the following dimensions to arrive at a volume.
Dimension Description Number of users (A) You are archiving data for these users/employees.
Some of these may be un-manned systems or shared accounts that are used for sending notifications, reports, and handling support.
Annual average data growth per user in GBs. (B) This storage growth typically spans between 0.1GB to 5 GB and can go up to 10-15 GB in some extreme cases.
The storage growth depends on your industry vertical and the user’s role.
From our experience working with hundreds of customers, we’ve seen the following regular patterns:
0.5 GB - Light usage with nominal use of attachments. Emails are mainly used for messaging. Approx 40 emails a day per user with an average size of 35KB per email. Small file creation averaging 1-2 files a day.
1 GB - Medium usage with fair usage of attachments. Emails are used for messaging and transacting business documents. Approx 50 emails a day with an average size of 60KB. Mid-sized file creation averaging 2-4 files a day.
1.5 GB - Heavy email usage with relatively large attachments. The whole business depends on Emails. Approx 60 emails a day with an average size of 70KB. Creation of large files, including media, averages 6-8 files daily.
>1.5GB - Hefty usage. Typically unmanned system/notification email ids, heavy email users + file repositories.
Volume of legacy data that needs archiving in GBs. (C) Most organizations carry large volumes of emails and files stored on offline storage devices or as raw data on cloud stores.
You have PST, EML, or MBOX files for emails and pretty much any format files covering your business-critical data.
Once you get the above numbers, you can apply the following formula to estimate your data storage requirements:
Estimated storage required over the next 12 months = (A)*(B)+(C)
E.g., for a mid-sized manufacturing organization with 300 users, whose average annual growth per user is 0.5 GB and they are carrying 1TB of legacy data, their estimated storage requirement over the next 12 months is:
300*0.5+1000 = 1150GB.
If you are still unsure about how much storage you may need, please get in touch with us for a chat. Our experts are geared to answer your data management questions.
- 8. What happens if I consume all the storage I purchased? How do I add more storage to my archive?
Vaultastic operates on a trust-based license to reduce disruption and friction when upgrading resources. Irrespective of the plan you use, the system will not stop archiving data if your storage overflows beyond your purchased quantities, provide access to more users, or migrate more data than the plan supports.
Our systems monitor overflow usage monthly and will send alerts to keep you informed. Alternatively, you can watch your subscription status via the Vaultastic Usage Dashboard.
If our systems suggest a resource or plan upgrade for your account, our team will contact you and start a conversation.
- For the CONTINUITY, SUPERVISION and COMPLAIANCE plans, you can top up the resources by purchasing additional quantities of the base plan or additional packs for access and storage and/or upgrading the plan to the next higher plan.
- If you are on the ENTERPRISE plan, your storage auto-expands as your consumption increases. There is no intervention required from your end. You pay for the actual usage, which we meter daily.
- 9. How do I upgrade my subscription?
Your upgrade path is defined in the table below:
You can upgrade From To CONTINUITY plan SUPERVISION/COMPLIANCE/ENTERPRISE plan SUPERVISION plan COMPLIANCE/ENTERPRISE plan COMPLIANCE plan ENTERPRISE plan ENTERPRISE plan Not Applicable
As mentioned in the answer above, Vaultastic operates on a trust-based licensing. This means that we ensure your archiving, access or data movement never stops because you ran out of resources. Our systems monitor for overflow in usage and studies your growth pattern to suggest an optimal upgrade path. Our team will reach out in this scenario and discuss an optimal upgrade solution with you.
Alternatively, contact us with your requirements, and we’ll be happy to help you with the next steps
- 10. How do I renew my subscription at the end of the year?
Your subscription is automatically renewed annually. There is nothing for you to do. Here is a table explaining this:
Plan Your chosen billing cycle How it works CONTINUITY, SUPERVISION, DURABILITY plan Annual Advance Receive an invoice at the start of your yearly cycle. E.g., if you subscribed on the 14th of Jan, you are billed on the 14th of Jan every year. ENTERPRISE plan Monthly in arrears Usage is metered daily and billed at the end of the month (this is available only for select customers at the discretion of Mithi) Annual advance for estimated usage Pay upfront for estimated quantities at the start of your yearly cycle. Receive a bill on the same day every year.
- 11. What happens to my data when I upgrade my plan?
Upgrading your plan does not disturb your data in anyway. Only the purchased resource limits are adjusted as per the new plan and if there are any additional packs purchased by you.
- 12. What is the pay-per-use pricing model of the ENTERPRISE plan?
Pay-Per-Use allows you to use the data services you need without worrying about over or under-provisioning, keeping pace with your needs, and saving up to 30% over fixed provisioning.
No long-term contracts. No minimum purchase. No upfront payment. No complex licensing.
With this model, your storage, access, and data movement usage is metered daily and billed monthly in arrears or annually in advance based on estimated usage.
Pay-per-use will help you save up to @25% year on year and can be a great way to optimize cash flow.